City Council Work Session

CITY COUNCIL WORK SESSION MINUTES Tuesday, September 20, 2022 at 6:15 PM Baxter City Hall, 13190 Memorywood Drive, Baxter, MN “A Growing Community” CALL TO ORDER Mayor Olson called the meeting to order at 6:15 p.m. ROLL CALL Mayor Darrel Olson and Council Members Connie Lyscio and Zach Tabatt were present. Council Members Mark Cross and John Ward were absent. Assistant City Administrator Kelly Steele, Finance Director Jeremy Vacinek, Community Development Director Josh Doty, Police Chief Jim Exsted, and Public Works Director Trevor Walter were present. BUSINESS ITEMS 1. Present Novotny Road and Edgewood Drive Traffic Impact Study Tom Sohrweide, SEH, presented findings from the Novotny Road and Edgewood Drive Traffic Impact Study. The study is to provide analysis of the traffic impact of a proposed development at the intersection of Novotny Road and Edgewood Drive, and future roadway needs along the future Novotny Road and Lake Forest Road corridors. The city has future plans to extend Novotny Road and Lake Forest Road. This proposed development will begin the extension of Novotny Rod to provide access to the development. The study included analysis on the impact of the proposed development, the cross-section of the future Novotny Road, estimated timing for the extension of Novotny Road and Lake Forest Road, and the right-of-way requirements for those roadways. The study found the traffic impacts of the development on the three intersections are negligible. A 3-lane cross section on an 80’ right-of-way is recommended for Novotny Road extension with a shared use path on the night side of the road for bicycles and pedestrians. The primary access of the development is on the Novotny Road extension. A second access point on Edgewood Drive is recommended. It is recommended to extend Novotny Road and Lake Forest Road to their intersection when the remainder of the existing site develops. The developer reviewed the draft traffic study and did not have any comments or concerns with the recommendations. The council will be asked to accept the study during the regular council meeting. 2. 2023 Commercial and Residential Full Depth Reclamation Improvements project – Monthly Update & Draft Feasibility Report Presentation Scott Hedlund, SEH, presented the proposed 2023 full depth reclamation improvement project to the council. The project areas include Clearwater Road from Inglewood Drive to Edgewood Drive, Cedar Scenic Road from Oakwood Drive to Memorywood Drive, Oakwood Drive from Cedar Scenic Road to 9/20/2022 City Council Work Session Minutes Page 2 Michelle Circle, Joler Road from Briarwood Lane, Forest Drive from Excelsior Road to Clearwater Road, Fox Road from Forest Drive, and Fox Place from Forest Drive. The improvement also considered a bituminous trail extension along Clearwater Road from Inglewood Drive to Edgewood Drive and along Cedar Scenic Road from Brownsville Circle to Memorywood Drive. The estimated project cost is $3,057,065. A portion of the project costs are planned to be assessed to benefiting properties. Trail costs are not included in the estimated project cost. Staff has not reviewed preliminary assessments yet, but the assessments are estimated to be around $10,000 to $15,000 per residential unit. The next project step is to conduct a public informational meeting. The council discussed potential options to reduce the total project cost. Some potential options discussed were an on-road trail rather than a grade separated trail for some or all proposed segments and if all roadways need improvement at this time. The council would like to hear input from the other council members that were not in attendance before agreeing to hold a public informational meeting. Public Works Director Walter expressed delaying the improvements will lead to increases to the street maintenance budget. ADJOURN MOTION by Council Member Lyscio, seconded by Council Member Tabatt to adjourn at 6:57 p.m. Motion unanimously carried. Approved by: Respectfully submitted, _____________________________ Darrel Olson Kelly Steele Mayor Assistant City Administrator