City Council Work Session

CITY COUNCIL WORK SESSION MINUTES Tuesday, June 18, 2024 at 6:15 PM Baxter City Hall, 13190 Memorywood Drive, Baxter, MN “A Growing Community” CALL TO ORDER Mayor Olson called the meeting to order at 6:15 p.m. ROLL CALL Mayor Darrel Olson and Council Members Connie Lyscio, Zach Tabatt, Jeff Phillips, and Mark Cross were present. City Administrator Brad Chapulis, Assistant City Administrator Kelly Steele, Police Chief Jim Exsted, Public Works Director Trevor Walter, Community Development Director Josh Doty, and Finance Director Jeremy Vacinek were present. BUSINESS ITEMS 1. 2026 Clearwater Road and North Lynndale Area Utility and Roadway Improvements Project Feasibility Report Council Workshop Presentation Aric Welch, with Widseth, presented the feasibility report. Mr. Welch explained that the north Lynndale area project is scheduled as a 2023 project. As a standalone project, the Clearwater Road improvements did not meet the minimum 20% assessment requirement needed to issue a local improvement bond. Therefore, the council passed a motion to move the Clearwater Road project to 2026 and combine it with the north Lynndale area project. The feasibility report combines the two projects and studies the feasibility of extending sanitary sewer and water service in the two project areas. The feasibility report reviews existing conditions, proposes feasible improvements, estimates project costs, discusses project implementation, and presents conclusions and recommendations. The feasibility report should be updated in 2025 prior to the council considering ordering the project. Until then, the feasibility report will be utilized by staff to review with affected residents as needed. Staff is seeking council direction on how the staff should approach property ID 99360556, which abuts the project but is not located within the city’s corporate limits. This property could be split into four lots. The city could annex the property or place a future connection charge on the property. City Administrator Chapulis explained staff has not approached the property owner until staff learns council intentions. When the property is annexed, the future connection charges will become four assessments. Annexation would need to be completed before starting the 429 process for the improvement project. Mr. Welch reviewed the assessment analysis of various lots within the project to determine if the lot could be split and receive multiple special assessments. The council consensus is to include both options for the north property in the feasibility report. 2. Inglewood Drive and Clearwater Road – Flashing LED Stop Sign Request Memorandum Justin Anibas, traffic engineer with SEH, explained a resident requested solar powered flashing LED stop signs to be installed at the intersection of Inglewood Drive and Clearwater Road. After review of 6/18/2024 City Council Work Session Minutes Page 2 MnDOT’s Traffic Engineering Manual, it was determined the flashing LED stop signs are not warranted at this time. The council agreed with the recommendation that flashing LED stop signs are not warranted at this time. 3. Review Plans for the 2024 CSAH 77 Utility Improvements Project, Municipal Project No. 4118 Aric Welch, with Widseth, explained there is a resolution on the council agenda to approve the plans and specifications and order advertisement for bids. If approved, the advertisement will begin on June 19, 2024 and the bid opening will occur on July 11, 2024. The council consensus was to move forward with the improvement project. ADJOURN Mayor Olson adjourned the meeting at 6:59 p.m. Approved by: Respectfully submitted, _____________________________ Darrel Olson Kelly Steele Mayor Assistant City Administrator