City Council Work Session

CITY COUNCIL WORK SESSION MINUTES Tuesday, April 01, 2025 at 6:30 PM Baxter City Hall, 13190 Memorywood Drive, Baxter, MN “A Growing Community” CALL TO ORDER Mayor Olson called the meeting to order at 6:30 p.m. ROLL CALL Mayor Darrel Olson and Council Members Connie Lyscio, Zach Tabatt, Patrick Sundberg, and Mark Cross were present. City Administrator Brad Chapulis, Assistant City Administrator Kelly Steele, Finance Director Jeremy Vacinek, and Public Works Director Trevor Walter were present. BUSINESS ITEMS 1. 2028 Olivewood Drive Area and Jadewood Drive & Jewelwood Drive Utility and Roadway Improvements, Municipal Project CPF 4142 Feasibility Report Presentation Aric Welch, Widseth, presented the 2028 Olivewood Drive Area and Jadewood Drive & Jewelwood Drive and Utility Roadway Improvements. The proposed improvements include providing municipal sanitary sewer and water services and roadway improvements. Mr. Welch explained that the existing sanitary sewer lines are not deep enough to service the Olivewood Drive area without the construction of a lift station. The lift station is causing the sanitary sewer costs to increase. The current roadway width is 24’ and is proposed to increase to 26’ with the improvement project. The total estimated project cost is $7,399,375. The estimated equivalent residential unit assessment in 2028 is $6,253 for sanitary sewer, $6,253 for water, and $8,338 for roadway. There are 90 ERUs for both sanitary sewer and water. However, there are 91 ERUs for roadway due to the very east Woida Road property previously receiving a water and sanitary sewer assessment. Staff is looking for the council to accept the feasibility report on tonight’s regular council agenda. The project will be added to the city’s capital improvements plan and the feasibility report will be reviewed for updates as 2028 approaches. The total assessable project costs are $1,920,300. The total estimate city cost is $5,918,800. The council discussed the project cost and the city’s contribution to the project. The council also discussed reducing the roadway width and increasing density to reduce project costs for the city and for individual property owners. Public Works Director Walter explained that the five remaining neighborhoods not serviced by municipal services can be discussed again in the future. 4/1/2025 City Council Work Session Minutes Page 2 ADJOURN MOTION by Council Member Tabatt, seconded by Council Member Lyscio to adjourn at 6:56 p.m. Motion carried unanimously. Approved by: Respectfully submitted, _____________________________ Darrel Olson Kelly Steele Mayor Assistant City Administrator