Utilities Commission Meeting

55 UTILITIES COMMISSION MEETING MINUTES Wednesday, October 04, 2023 at 5:30 PM Baxter City Hall, 13190 Memorywood Drive, Baxter, MN “A Growing Community” CALL TO ORDER The regular meeting of the Baxter Utilities Commission was called to order at 5:35 p.m. by Chairman Yliniemi. ROLL CALL Members Present: Commissioner John Brenny, Jack Christofferson, Douglas Stenberg, Chairman Rock Yliniemi, and Council Liaison Mark Cross. Members Absent: None. Staff Present: Public Works Director/City Engineer Trevor Walter, Assistant City Engineer Trevor Thompson, and Administrative Assistant Mary Haugen. Other Present: Bolton & Menk Consulting Engineer Bryan Drown, HR Green Consulting Engineer Tyler Maxon, SEH Consulting Engineers Alex Voit and Scott Hedlund, and Widseth Consulting Engineer Alex Bitter. CONSENT AGENDA 1. Approve the Utilities Commission Minutes from September 6, 2023 MOTION made by Commissioner Stenberg, seconded by Commissioner Christofferson to approve the Utilities Commission Minutes from September 6, 2023. Motion carried unanimously. BUSINESS ITEMS 2. Kuepers Interim Use Permit Public Works Director/City Engineer Walter informed the commission that Travis Kuepers is proposing to construct a garage with provision for a future house. Mr. Walter stated that a formal recommendation to Planning & Zoning was not needed as this item was placed on the agenda for discussion and educational purposes only. City Ordinance (10-3C-4) does allow accessory structures to be built to certain standards with an Interim Use Permit (IUP). The garage does need to be designed for the future addition of a home that complies with all Zoning and Building Code requirements. The landowner must agree to pay the full future assessment on the lot where the accessory building is located. 3. 2023 Micro Surfacing Project Update There was no new information or questions from the commission or the public. 4. Approve the ASTECH, Inc. Pay Estimate No. 2 (Final) in the amount of $40,454.41 for the 2023 Micro Surfacing Project 10/4/2023 Utilities Commission Meeting Minutes Page 2 Bolton & Menk Consulting Engineer Drown reviewed Partial Pay Estimate No. 2 (Final) in the amount of $40,454.41 for the 2023 Micro Surfacing Project. The contractor has earned $437,741.20 to date, which represents 88% of the contract value. In accordance with the agreement retainage is lowered to 0%. Previous payments in the amount of $397,286.79 have been made to the contractor, which results in a payment of $40,454.41. The payment includes the cost of unit price work completed through September 1, 2023. Mr. Drown has no concerns with Partial Pay Estimate No.2 (Final) and recommends approval. The contractor has been contacted regarding the IC134’s and ASTECH is waiting on one final subcontractor’s submittal. MOTION by Commissioner Stenberg, seconded by Commissioner Christofferson to approve the ASTECH Corporation Pay Estimate No. 2 (Final) in the amount of $40,454.41 for the 2023 Micro Surfacing Project contingent upon receiving IC-134 forms. Motion carried unanimously. DISCUSSION: Public Works Director/City Engineer Walter informed the commission that Bolton & Menk Consulting Engineer Drown and Assistant City Engineer Thompson walked the first year of Micro Surfacing to see how the process was holding up. Mr. Drown stated the 2021 Inglewood Drive and Clearwater Road sections appeared to be holding up well. It was noted that in six (6) areas on Clearwater Road there were small segments that had popped out but there was no degradation. Inglewood Drive showed no signs of stripping that had occurred with the chip sealing. There were some wear spots in several areas and Mr. Drown is doing research to see what may cause this to occur. Commissioner Stenberg inquired if any cracking was coming through. Mr. Drown stated that reflective cracking does come through. Mr. Thompson explained that reflective cracking will continue to come through since the underlying pavement subgrade had not been touched. Mr. Thompson stated that the fog line on Clearwater Road had some fine hairline cracking that was probably from the latex paint. Inglewood Drive has one area that showed where the underlying scratch course was visible. Mr. Thompson stated there were no big concerns and the areas will continue to be monitored and documented for the future. Commissioner Stenberg stated that the residential street micro surfacing should last longer due to lower traffic volumes. Mr. Walter stated that sun and traffic both wear on bituminous surface life. Commissioner Brenny inquired on how concrete compares to bituminous. Mr. Walter stated the cost is 3.5 times more than bituminous and does last longer. Concrete roads are highly durable and more environmentally friendly as compared to asphalt roads. However, bituminous paving costs far less than concrete paving. Also, bituminous roadways provide better safety for the vehicle against snow and skidding. 5. Foley Road, Isle Drive, and Forthun Road Improvements Project Update, City Improvement No. 4114 There was no new information or questions from the commission or the public. 10/4/2023 Utilities Commission Meeting Minutes Page 3 6. Approve Pratt’s Affordable Excavating Invoice No. 4848 in the amount of $1,784.25 and Widseth Invoices totaling $5,058.82 for contaminated soil testing and removal for the Foley Road, Isle Drive, and Forthun Road Improvements Project, City Improvement No. 4114 Bolton & Menk Consulting Engineer Drown explained the city was notified by MPCA of a reported diesel spill in the project staging area adjacent to Grouse Drive. The spill was located outside the area that RL Larson had utilized for the project, and it was not apparent when the spill had occurred as the site had not been utilized by the project contractors in the past month. Environmental staff from Widseth took DRO and VOC samples and determined the soil could be transported to the Crow Wing County Landfill. Widseth staff submitted required documentation for the soil to be transported to the Crow Wing County Landfill and on August 18, 2023, were on-site to verify the extent of contaminated soil when Pratt’s Affordable Excavating removed soil over an 8’ x 10’ area ranging in depth from 1.5 feet to 3.0 feet. Pratt’s Affordable Excavating hauled the contaminated soil to the Crow Wing County Land Fill and placed topsoil to replace the removed material. MOTION by Commissioner Christofferson, seconded by Commissioner Brenny to approve Pratt’s Affordable Excavating Invoice No. 4848 in the amount of $1,784.25 and Widseth Invoices totaling $5,058.82 for testing, reporting, and removal of contaminated soils for the Foley Road, Isle Drive, and Forthun Road Improvements Project. Motion carried unanimously. 7. 2022 Trunk Highway 210 & Inglewood Drive Railway Crossing Improvements Project Update - Municipal Project No.: 4121 There was no new information or questions from the commission or the public. 8. Approve the BNSF Invoice No. 90257963 in the amount of $4,776.35 for the 2022 TH 210 and Inglewood Drive Improvements Project, City Improvement No. 4121 Bolton & Menk Consulting Engineer Drown reviewed the BNSF Invoice No. 90257963 which includes work completed between 5/31/2023 and 7/12/2023 related to the railway signal. Invoice No. 90257963 includes bill preparation, electric line extension cost from Crow Wing Power, and professional services for the engineering firm Benesch & Associates. Mr. Drown has no concerns with BNSF Invoice No. 902557963 and recommends approval. MOTION by Commissioner Stenberg, seconded by Commissioner Brenny to approve the BNSF Invoice No. 90257963 in the amount of $4,776.35 for the 2022 TH 210 and Inglewood Drive Improvements Project. Motion carried unanimously. 9. Approve Anderson Brothers Construction Change Order No. 3 in the amount of $114,999.36 for 2022 Trunk Highway 210 & Inglewood Drive Railway Crossing Improvements Project Bolton & Menk Consulting Engineer Drown reviewed the Anderson Brothers Construction Change Order No. 3 in the increased amount of $114,999.36. Change Order No. 3 includes the following bid items where actual quantities exceeded the estimates quantity by more than 20%. Pavement marking removal, common excavation, bituminous paving, electrical wiring, delineators, soil bed preparation, fertilizer, seeding, and reinforced hydraulic fiber 10/4/2023 Utilities Commission Meeting Minutes Page 4 matrix. Change Order No. 3 also includes added items of trees planted on the north side of Foley Road at Knollwood Drive to provide screening, topsoil borrow, concrete articulated blanket (Rolled Erosion Prevention Blanket, Category 80A) placed at the SW corner of Inglewood Drive and TH 210 to convey drainage from the highway to the ditch. Change Order No. 3 includes a deduction of $784.80 related to aggregate base placed at the RCI that did not meet the gradation of the specified Class 6, but did meet the gradation of aggregate base, Class 5. Mr. Drown had no concerns with Change Order No. 3 and recommended approval. MOTION by Commissioner Christofferson, seconded by Commissioner Brenny to approve Anderson Brothers Construction Change Order No. 3 in the amount of $114,999.36 for 2022 Trunk Highway 210 & Inglewood Drive Railway Crossing Improvements Project. Motion carried unanimously. 10. Approve the Anderson Brothers Construction Partial Pay Estimate No. 9 in the amount of $119,494.95 for the 2022 TH 210 and Inglewood Drive Improvements Project, City Improvement No. 4121 Bolton & Menk Consulting Engineer Drown reviewed Partial Pay Estimate No. 9 in the amount of $119,494.95 for the 2022 T.H. 210 and Inglewood Drive Improvements Project. The Contractor has earned $2,274,383.31 to date which represents 98% of the contract value and the city has previously reimbursed the contractor $44,951.46 for storm sewer items purchased in 2022. All storm sewers have been installed and the stored material is zeroed out in this pay estimate. In accordance with the agreement, 5% of the amount earned is being retained, previous payments in the amount of $2,041,169.19 were made to the contractor, which results in a payment of $119,494.95. Mr. Drown had no concerns with Partial Pay Estimate No. 9 and recommends approval. MOTION by Commissioner Stenberg, seconded by Commissioner Brenny to approve the Anderson Brothers Construction Partial Pay Estimate No. 9 in the amount of $119,494.95 for the 2022 TH 210 and Inglewood Drive Improvements Project. Motion carried unanimously. 11. Approve Installing the Gore Area Striping at the North End of the Left Turn Lane on Inglewood Drive between TH 210 and Fairview Road and Install a Stop Sign and Traffic from Right Does Not Stop Sign in the Gore Area South of the Thru Lane on Westbound Foley Road at Inglewood Drive Bolton & Menk Consulting Engineer Drown stated that since TH 210 & Inglewood Drive reopened the intersections have been monitored due to the change in traffic control. The two areas of concern have been noted:  Southbound traffic on Inglewood Drive is utilizing the left turn lane at Fairview Road and continuing south to the left turn lane on TH 210 instead of turning left onto Fairview Road. This has caused a conflict with traffic in the southbound thru lane that is correctly moving into the TH 210 left turn lane between Fairview Road and TH 210 to go east on TH 210.  There are motorists in the westbound thru lane on Foley Road that are not stopping at the intersection with Inglewood Drive. Currently the area has a stop ahead sign, stop sign, stop 10/4/2023 Utilities Commission Meeting Minutes Page 5 bar, and flags on the stop sign. It appears when there are vehicles in the right turn lane to Inglewood Drive motorists are not recognizing the stop condition. Commissioner Stenberg inquired if adjusting the curb line for the Inglewood Drive south bound left turn lane could match the right turn lane. Mr. Walter stated the City could add on to the median and extend it to the proposed gore area. Mr. Walter stated it is too late to construct it this year so it would have to wait until spring. Staff will monitor if the gore stringing works. Council Liaison Cross requested that the yellow and black delineators are added with the gore striping. Mr. Walter requested going with Option 2 on Foley Road using the Sorento Red concrete. MOTION by Commissioner Stenberg, seconded by Commissioner Christofferson to approve installing the gore area striping at the north end of the left turn lane on Inglewood Drive between TH 210 and Fairview Road and Option 2 for installing a Stop Sign and Traffic From Right Does Not Stop Sign in the gore area south of the thru lane on westbound Foley Road at Inglewood Drive. Motion carried unanimously. 12. 2023 Cypress Drive and Douglas Fir Drive Improvements Project Monthly Update There was no new information or questions from the commission or the public. 13. Approve the Kraemer Trucking & Excavating, Inc Partial Pay Estimate No. 5 in the amount of $792,458.94 for the 2023 Cypress Drive and Douglas Fir Drive Improvements Project SEH Consulting Engineer Hedlund reviewed Partial Pay Estimate No. 5 in the amount of $792,458.94 for the 2023 Cypress Drive and Douglas Fir Drive Improvements Project. The pay estimate is for work accomplished through September 15th and includes paving, concrete flat work, street lighting, and turf restoration. Mr. Hedlund had no concerns with Partial Pay Estimate No. 5 and recommended approval. MOTION by Commissioner Brenny, seconded by Commissioner Stenberg to approve the Kraemer Trucking & Excavating, Inc Partial Pay Estimate No. 5 in the amount of $792,458.94 for the 2023 Cypress Drive and Douglas Fir Drive Improvements Project. Motion carried unanimously. 14. 2023 Commercial and Residential Full Depth Reclamation and Quiet Zone Improvements Project Monthly Update SEH Consulting Engineer Voit stated that paving the base course on Cedar Scenic has been pushed back due to the weather. Paving should start again on Thursday but remain weather dependent. 15. Approve the Anderson Brothers Construction Company of Brainerd, LLC Partial Pay Estimate No. 3 in the amount of $656,689.85 for the 2023 Commercial and Residential Full Depth Reclamation and Quiet Zone Improvements Project SEH Consulting Engineer Voit reviewed Partial Pay Estimate No. 3 in the amount of $656,689.85 for the 2023 Commercial and Residential Full Depth Reclamation and Quiet Zone Improvements Project. 10/4/2023 Utilities Commission Meeting Minutes Page 6 Partial Pay Estimate No. 3 is for work accomplished through September 15th and covers underground pipe work, grading, trail paving and concrete flatwork and curb and gutter installation. Mr. Voit had no concerns with Partial Pay Estimate No. 3 and recommended approval. MOTION by Commissioner Stenberg, seconded by Commissioner Brenny to approve the Anderson Brothers Construction Company of Brainerd, LLC Partial Pay Estimate No. 3 in the amount of $656,689.85 for the 2023 Commercial and Residential Full Depth Reclamation and Quiet Zone Improvements Project. Motion carried unanimously. 16. Approve Pratt’s Affordable Excavating Invoice No. 4861 in the amount of $26,865.00 for Winter Tree Clearing related to 2023 Commercial and Residential Full Depth Reclamation and Quiet Zone Improvements Project SEH Consulting Engineer Voit explained the contract work was completed in March, but payment has been delayed while waiting for the contractor to provide requested documentation. The original contract was for clearing 2.4 acres at a rate of $9,950 for a total of $23,880. The original contract quantity was based on clearing trees on City owned property and from within road rights of way. After the project was awarded, SEH gained permission from a couple of landowners to clear trees on private property. Staff authorized this work as it was necessary for the project and would result in less trees to be cleared with the main project in the summer. Pratt’s Affordable Excavating final quantity was 2.7 acres of clearing at the contract unit price per acre and submitted the corresponding attached invoice 4861 for $26,865.00. The work completed exceeded the contract amount approved February 21, 2023 by $2,985. However, this overrun was known and accounted for in the final budget for the 2023 Commercial and Residential Full Depth Reclamation and Quiet Zone Improvements Project approved by the City Council when the main project contract was awarded to Anderson Brothers Construction. Mr. Voit had no concerns with Pratt’s Affordable Excavating Invoice No. 4861 and recommended approval. MOTION by Commissioner Stenberg, seconded by Commissioner Christofferson to approve Pratt’s Affordable Excavating Invoice 4861 in the amount of $26,865.00 for winter tree clearing related to the 2023 Commercial and Residential Full Depth Reclamation and Quiet Zone Improvements Project. Motion carried unanimously. 17. Approve Pratt’s Affordable Excavating Invoice No. 4858 in the amount of $7,985.00 for Additional Winter Tree Clearing related to 2023 Commercial and Residential Full Depth Reclamation and Quiet Zone Improvements Project SEH Consulting Engineer Voit explained the contract work was completed in March, but payment has been delayed while waiting for the contractor to provide requested documentation. The original contract was for clearing 2.4 acres at a rate of $9,950 for a total of $23,880. During construction, SEH gained permission from a private property owner on Cedar Scenic Road to clear the necessary trees for the project on developed privately owned property on Cedar Scenic Road. The City subsequently requested that Pratt’s Affordable Excavating clear the corresponding additional 26 10/4/2023 Utilities Commission Meeting Minutes Page 7 individual trees. This work was substantially different from the contracted area clearing so the contractor provided the attached Invoice 4858 detailing the extra work for a total of $7,985.00. MOTION by Commissioner Stenberg, seconded by Commissioner Christofferson to approve Pratt’s Affordable Excavating Inc. Invoice 4858 in the amount of $7,985.00 for Additional Winter Tree Clearing related to 2023 Commercial and Residential Full Depth Reclamation and Quiet Zone Improvements Project. Motion carried unanimously. 18. 2023 Knollwood Drive Improvements Project Monthly Update WiDSETH Consulting Engineer Bitter informed the commission the final bituminous lift has been paved and striping should be completed by the end of the week. 19. Approve the Knife River Corporation – North Central Change Order No. 5 in the Increased Amount of $24,685.00 for the 2023 Knollwood Drive Improvements Project, Municipal Project Number 4132 WiDSETH Consulting Engineer Bitter reviewed Change Order No. 5 in the increased amount of $24,685.00 for the 2023 Knollwood Drive Improvements Project. Change Order No. 5 includes the following item:  The City is setting a standard to televise and jet the sanitary sewer and storm sewer before the project starts and after the project is completed. The televising and jetting was completed at the beginning of the project. This change order will add the end of project televising and jetting. On future projects, these items will be added to the project statement of estimated quantities. Mr. Bitter had no concerns with Change Order No. 5 and recommended approval. MOTION by Commissioner Christofferson, seconded by Commissioner Brenny to approve the Knife River Corporation – North Central Change Order No. 5 in the increased amount of $24,685.00 for the 2023 Knollwood Drive Improvements Project. Motion carried unanimously. 20. Approve the Knife River Corporation – North Central Pay Estimate 5 in the amount of $399,762.76 for the 2023 Knollwood Drive Improvements Project, Municipal Project Number 4132 WiDSETH Consulting Engineer Bitter reviewed Partial Pay Estimate No. 5 in the amount of $399,762.76 for the 2023 Knollwood Drive Improvements Project. The Contractor has earned $1,595,986.76 to date which represents 89.6% of the revised contract value. In accordance with the agreement, 5% of the contract value ($89,110.41) is being retained which results in a total payment of $399,762.76. Mr. Bitter had no concerns with Partial Pay Estimate No. 5 and recommended approval. MOTION by Commissioner Stenberg, seconded by Commissioner Brenny to approve the Knife River Corporation – North Central Pay Estimate 5 in the amount of $399,762.76 for the 2023 Knollwood Drive Improvements Project. Motion carried unanimously. 10/4/2023 Utilities Commission Meeting Minutes Page 8 21. Approve the Widseth Professional Services Fee Amendment in the amount of $12,012.20 and increasing the Total Not to Exceed Fee to $319,847.20 for the 2023 Knollwood Drive Improvements Project WiDSETH Consulting Engineer Bitter informed the commission that WiDSETH is currently under contract with the City of Baxter to provide design, construction and post-construction related services for the 2023 Knollwood Drive Improvements Project. Costs for these services were initially estimated at $307,835. The original fee proposal for these services did not include costs associated with the cleaning of the two stormwater basins located on the Forestview Middle School grounds which was added to the project just prior to bidding. In the project cost estimates prepared before bidding, a total of $3,554.80 of the $307,835.00 budget was allocated to the stormwater basin cleaning project. The allocation was prorated based on estimated construction cost of $19,533. Construction costs are currently estimated to be $27,386.36. Engineering costs to date for the stormwater basin cleaning projects total $10,934 and are estimated to reach $15,567 before the project is complete. Engineering fees break down as follows:  Preliminary Survey and Design: $2,237  Soil Testing, Construction Staking and Observation: $5,353  Re-Design: $3,532  Re-Staking and Future Observation (estimated): $3,196  Post Construction Services (estimated): $1,249 Total: $15,567 The total estimated cost of engineering fees associated with the stormwater basins is $15,567. A total of $3,554.80 of the original $307,835 engineering budget was allocated to the stormwater basin work. Widseth is requesting $12,012.20 ($15,567 – 3,554.80) to cover additional fees for the stormwater basin projects. With the $12,012.20 in additional effort, the Total Not Exceed Revised Fee for this project will be $319,847.20. MOTION by Commissioner Christofferson, seconded by Commissioner Brenny to approve the Widseth Professional Services Fee Amendment in the amount of $12,012.20 and increasing the Total Not To Exceed Fee to $319,847.20 for the 2023 Knollwood Drive Improvements Project. Motion carried unanimously. 22. Whiskey Creek Stormwater Improvements Project Monthly Update There was no new information or questions from the commission or the public. 23. Approve JR Ferche Inc. Change Order No. 2 in the Increased Amount of $49,190.21 for the Whiskey Creek Stormwater Improvements Project HR Consulting Engineer Maxon reviewed Change Order No. 2 in the increased amount of $49,190.21 for the Whiskey Creek Stormwater Improvements Project. Change Order No. 2 includes the following items:  Expansion of the maintenance access path.  The addition of reinforcement to the concrete structures.  Additional seeding. 10/4/2023 Utilities Commission Meeting Minutes Page 9 Mr. Maxon had no concerns with Change Order No. 2 and recommended approval. MOTION by Commissioner Stenberg, seconded by Commissioner Brenny to approve J.R. Ferche Inc. Change Order No. 2 in the increased amount of $49,190.21 for the Whiskey Creek Stormwater Improvements Project. Motion carried unanimously. 24. Approve the J.R. Ferche, Inc. Partial Pay Estimate No. 1 in the amount of $180,567.92 for the Whiskey Creek Stormwater Improvements Project, Municipal Project Number 200292 HR Consulting Engineer Maxon reviewed Partial Pay Estimate No. 1 in the amount of $180,567.92 for the Whiskey Creek Stormwater Improvements Project. The Contractor has earned $190,071.50 to date which represents 19.8% of the revised contract value. In accordance with the agreement, 5% of the contract value ($9,503.58) is being retained which results in a total payment of $180,567.92. Mr. Maxon had no concerns with Partial Pay Estimate No. 1 and recommended approval. MOTION by Commissioner Stenberg, seconded by Commissioner Brenny to approve the J.R. Ferche, Inc. Partial Pay Estimate No. 1 in the amount of $180,567.92 for the Whiskey Creek Stormwater Improvements Project. Motion carried unanimously. 25. Approve the Minnesota Department of Agriculture Invoice #155366 in the amount of $3,823.39 for the Whiskey Creek Stormwater Improvements Project, Municipal Project No. 200292 HR Consulting Engineer Maxon reviewed Department of Agriculture Invoice #155366 in the amount of $3,823.39 for the Whiskey Creek Stormwater Improvements Project. The Department of Agriculture (Dept. of Ag) regulates contamination from golf course applied pesticides and fungicides. In order for them to approve the Corrective Action Plan and Report before and after remediation, the City needed to enroll in the AgVIC program. The Dept. of Ag indicated there would be a $85/hour fee for their services to review and provide documentation for the site. The contaminated soil cleanup work was completed by Good Samaritan on July 20th, 2023, and the Minnesota Dept. of Ag approved the after-action Corrective Action Report on August 8th, 2023. The City provided all documentation to Mississippi Headwaters Board (MHB) and the grant funds were released from the MnDNR to purchase the project property from Good Samaritan. The Dept. of Ag submitted a $3,823.39 invoice to the City for their time spent between April and June of 2023 for the review of the Corrective Action Plan and cleanup activities at $78.83 per hour. Since their services were conducted through August, there is another invoice expected. The total Dept. of Ag costs could be up to $5,000 and will fall under the land acquisition portion of the project. Mr. Maxon had no concerns with the Minnesota Department of Agriculture Invoice #155366 and recommended approval. MOTION by Commissioner Stenberg, seconded by Commissioner Brenny to approve the Minnesota Department of Agriculture Invoice #155366 in the amount of $3,823.39 for the Whiskey Creek Stormwater Improvements Project, Municipal Project No. 200292. Motion carried unanimously. 10/4/2023 Utilities Commission Meeting Minutes Page 10 INFORMATIONAL ITEMS 26. 2022 Full Depth Reclamation and Reconstruction Improvements Project Monthly Update There was no new information or questions from the commission or the public. 27. 2023 Evergreen Drive Improvements Feasibility Study Project Monthly Update There was no new information or questions from the commission or the public. 28. 2023 Novotny Road Improvements Project Monthly Update There was no new information or questions from the commission or the public. 29. HR Green - 2023 Stormwater Program There was no new information or questions from the commission or the public. 30. 2024 Design Road & TH 371 Stormwater Improvements Project Monthly Update There was no new information or questions from the commission or the public. 31. 2024 Mill & Over and Full Depth Reclamation Improvements Project Monthly Update There was no new information or questions from the commission or the public. 32. 2024 South Forestview Improvements Project Monthly Update There was no new information or questions from the commission or the public. 33. Eagle Drive Area Improvements Project Monthly Update There was no new information or questions from the commission or the public. 34. Holiday Station Store Contamination Monthly Update There was no new information or questions from the commission or the public. 35. Inglewood Drive to Garrett Lane Stormwater Outlet Study Project Monthly Update There was no new information or questions from the commission or the public. 36. Lift Station 13 Reconstruction Project Monthly Update There was no new information or questions from the commission or the public. 37. Section 6 Area A1 Outlet Project Monthly Update There was no new information or questions from the commission or the public. 38. TH 210 Street Lighting Improvements Project Monthly Update There was no new information or questions from the commission or the public. 10/4/2023 Utilities Commission Meeting Minutes Page 11 39. Wastewater Treatment Plant Charges for August 2023 There was no new information or questions from the commission or the public. 40. Water Treatment Plant Make-Up Air Unit Update There was no new information or questions from the commission or the public. 41. Wellhead Protection Plan Part II Project Monthly Update There was no new information or questions from the commission or the public. DISCUSSION: Chairman Yliniemi inquired what entity oversees the timing sequence at the Pine Beach Road/T.H. 371 stop lights as there is a timing concern. Public Works Director/City Engineer Walter stated the City of Baxter is currently responsible for the light maintenance and bill and MnDOT is responsible for sequencing of the traffic signals. Bolton & Menk Consulting Engineer Drown reminded the commission that MnDOT is currently doing a TH 371 Corridor Study from Baxter to Nisswa and questions or concerns may be submitted on MnDOT’s website. ADJOURN MOTION made by Commissioner Stenberg, seconded by Commissioner Brenny to adjourn at 6:45 p.m. Motion carried unanimously. Approved by: Respectfully Submitted, _____________________________ _____________________________ Rock Yliniemi Mary Haugen Chairman Administrative Assistant