City Council

Borough of Beaver, PA Council Meeting March 12, 2019 Minutes • A regular scheduled meeting of Beaver Borough Council was held in the Community Room and called to order on March 12, 2019 at 7:00PM by Council President, Sean Snowden. • Pledge of Allegiance • Council Representatives in attendance: Alexander Andres, Michael Deelo, Chris King, Margaret McKean, Adam Rathbun, Alex Sebastian, Sean Snowden, Jarrod Thomas. Borough officials in attendance: Mayor Tom Hamilton, Chief Dan Madgar and Solicitor Garen Fedeles. Absent: Jim Perini • Visitors in attendance (signed in): Midge Sefton, Jim Wooley, Rick Sprecker, Cheryl Hansen, and Marilyn Vogel  Mr. Snowden announced there were be an Executive Session to discuss Contract Negotiations. There may or may not be a motion after the Executive Session. Approval of minutes Motion by Mr. Deelo to accept the February 12, 2019 Council meeting minutes and the February 26, 2019 Work Session minutes. Seconded by Mr. Sebastian. Voice vote passed unanimously. Treasurer’s Report • Finance Manager “Notes for January and February 2019 Financial Reports” enclosed in council packet • February 2019 end of month reports and balances were reviewed • Reports will be filed for annual audit • Mr. Thomas thanked Mr. Kennedy for providing detailed finance reports, the reports are very helpful Review invoice and authorization to pay bills Motion by Mr. Thomas to authorize and pay submitted invoices for the Borough. Seconded by Ms. King. Voice vote passed unanimously. Public Participation – No comments Reports – Commissions / Authorities Council of Governments (COG) – No report Civil Service Commission – No report March 12, 2019 Page 1 Zoning Hearing Board (ZHB) – No report Planning Commission –  January 21, 2019, February 18, 2019 minutes and 2018 Annual Report enclosed in council packet Tree Commission –  February 25, 2019 meeting minutes enclosed in council packet  Miss King announced the April meeting will be held on April 1, 2019 Code Enforcement Officer Report – Reported by Mr. Sprecker • February 2019 report enclosed in council packet. Historic Architectural Review Board (HARB) – No report Municipal Authority – Reported by Mr. Deelo • February 20, 2019 meeting minutes enclosed in council packet • Mr. Andres asked if the cost for cameras for riverfront area (dump area, borough garage, municipal water supply, etc.) are to be split with the Municipal Authority  Chief Madgar confirmed that the cost is to be split with the Municipal Authority Council Committee Reports Public Safety/Code Enforcement –  Mr. Sprecker and Mr. Sebastian requested a copy of the 2018 IPMC (International Property Maintenance Code) be purchased Finance – No report Highway –  Mr. Snowden asked when information for the residents on Second Street would be provided from the Highway Department regarding paving and sidewalks. o Mr. Thomas stated that a letter is currently being drafted by Mr. Martone and will be distributed to residents soon. Once the residents have received the letters, a public meeting will be held.  Mr. Madgar: o Mr. Martone is drafting a letter indicating if sidewalks will or will not need to be replaced o Beaver Street will be repaved soon, need to also have the curbs and sidewalks looked at. Need to have letters notifying the residents as soon as possible. o Paving bid has been advertised – will keep council informed in order to have a motion prepared to award the contract. General Government –  Mr. Deelo – Reviewed the Carnegie Mellon University Site Report regarding the RAMP (Realtime Affordable Multipollutant) Air monitor program enclosed in council packet March 12, 2019 Page 2  Mr. Andres – Mr. Martone and the Planning Commission have reached out to be involved with the 5-year plan Recreation –  Ms. King - Family Skate Day will be held at Brady’s Run Park Ice Arena on Sunday, March 17 th from 2PM-4PM for Beaver Borough residents  Mr. Thomas – Asked if the Borough had any plans on an outdoor basketball court o Mr. Madgar stated Ms. Carrie Rowe, Superintendent of Beaver Area School District, will be submitting a grant on behalf of the Borough and the Beaver School District. Mr. Martone is organizing the engineering drawings and cost estimates for Ms. Rowe. The deadline for the grant is April 10, 2019, council will be informed accordingly with new information. Reports Manager’s/Police Report – Reported by Chief Madgar • Access road repairs are estimated to cost $50,000 with the guardrail system added. The repairs are estimated to begin in mid-summer and take up to two weeks. Updates to follow. • Over the past two months, 483 rental properties have been registered, 53 of them have been inspected. • Curbs and sidewalk payments are coming in. Four residents have paid, total of $5,800. $130,000 is still due prior to the August deadline to receive the 5% discount. • 2018 Audit was completed, no major issues were reported. • Mr. Thomas discussed the option of removing the parking meters in town. • Benefits and consequences of removing parking meters were discussed amongst council President’s Report – Reported by Sean Snowden  The ceiling tile in the borough building is being replaced.  Mr. Snowden thanked the road crew for keeping the streets clean in town o Chief Madgar stated street maintenance will begin March 25, 2019. Reminder slips will be put on vehicles until then. o Mr. Snowden asked that this information be put on all social media. Mayor Hamilton – No report Fire Department – No report • Mr. Thomas questioned the Fire department’s telephone bill of $357.00 o Chief Madgar explained that the bill is prorated for the internet, phone system and cable. Emergency Management Coordinator – No report Borough Engineer and Borough Municipal Authority Engineer –  February 2019 Borough Engineer monthly report enclosed in council packet March 12, 2019 Page 3  Mr. Deelo mentioned storm sewage system concerns. There are considerable issues and it is unclear if the Borough or Municipal Authority is responsible to take care of them. Solicitor Report – No report Old Business Motion – Approve payment to Jet Jack, Inc. for the Beaver Borough 2018 Curb and Sidewalk Replacement Project Motion by Mr. Thomas, per the recommendation letter from our Borough Engineer dated February 25, 2019, I move that Beaver Borough Council approve the attached invoice, Application #2 in the amount of $135,979.20, to Jet Jack, Inc. for the Beaver Borough 2018 Curb and Sidewalk Replacement Project. Seconded by Mr. Rathbun. Voice vote passed unanimously. Motion – Approve payment to Jet Jack, Inc. for the Beaver Borough 2018 Curb and Sidewalk Replacement Project – Extra Items Motion by Mr. Thomas, per the recommendation letter from our Borough Engineer dated March 4, 2019, I move that Beaver Borough Council approve the attached invoice, Jet 18-29 for extra items 1, 2 and 3 in the amount of $13,983.00, with the provision that Columbia Gas reimburse Beaver Borough in the amount of $1,760.00 for reimbursement of item 3. Payable to Jet Jack, Inc. for the Beaver Borough 2018 Curb and Sidewalk Replacement Project. Seconded by Ms. McKean. Voice vote passed unanimously. Motion – Ordinance amending Chapter 27 relating to Beaver Borough Zoning Motion by Mr. Thomas, I move that Beaver Borough Council approve the attached ordinance amending Chapter 27-202 of the Borough of Beaver Zoning Ordinance, to include new definitions relating to Medical Marijuana Dispensaries and Medical Marijuana Growers/Processors, consistent with the Pennsylvania Medical Marijuana Act; amending 27-903 of the Zoning Ordinance to add dispensaries for medical marijuana as a conditional use within the Gateway Commercial West District; and adding 27-1515(A) to the Zoning Ordinance to establish standards and criteria for medical marijuana facilities. Seconded by Ms. King. Voice vote passed unanimously. New Business Motion – Beaver Area Chamber of Commerce Wine Festival Motion by Ms. King that Beaver Borough Council approve the request from the Beaver Area Chamber of Commerce for the organization to host the 5th annual Wine Festival in the Boroughs Business District on September 14, 2019. The event is to be coordinated through the Borough Manager who will involve the Police Department as needed. Seconded by Mr. Andres. Voice vote passed unanimously. 8:21PM Entered into Executive Session to discuss Contract negations March 12, 2019 Page 4  Mr. Madgar did not attend the Executive Session since the discussion will be regarding the police contract 9:05PM Executive Session ended Motion to adjourn by Ms. King. Seconded by Ms. McKean. Voice vote passed unanimously. Adjourned at 9:05PM Submitted by Rebecca Roberts March 12, 2019 Page 5