City Council

Borough of Beaver, PA Council Meeting August 13, 2019 Minutes • A regular scheduled meeting of Beaver Borough Council was held in the Community Room and called to order on August 13, 2019 at 7:00PM by President, Sean Snowden. • Pledge of Allegiance • Council Representatives in attendance: Alexander Andres (arrived at 7:05PM), Michael Deelo, Chris King, Margaret McKean, Jim Perini (via phone conference), Adam Rathbun, Sean Snowden, Jarrod Thomas. Borough officials in attendance: Mayor Tom Hamilton, Chief Dan Madgar and Solicitor Fedeles. Absent: Alex Sebastian • Visitors in attendance (signed in): Midge Sefton, Cheryl Hansen, Marilyn Vogel, Jim Woolley, Rick Sprecker, and Robert Rice. Approval of minutes Motion by Ms. McKean to accept the July 9, 2019 Council meeting minutes and the July 23, 2019 Work Session minutes. Seconded by Mr. Thomas. Voice vote passed unanimously. Treasurer’s Report • Finance Manager “Notes for July 2019 Financial Reports” enclosed in council packet • July 2019 end of month reports and balances enclosed in council packet • Motion by Mr. Thomas to accept the July Treasurer’s Report. Seconded by Mr. Rathbun. Voice vote passed unanimously. • Reports will be filed for annual audit Review invoice and authorization to pay bills Motion by Ms. McKean to authorize and pay submitted invoices for the Borough. Seconded by Mr. Deelo. Voice vote passed unanimously. Public Participation –  Midge Sefton, 1360 River Road – Questioned the Public Participation section of the July 23, 2019 Work Session Minutes – “requesting a 30 extension” will be corrected to show “requesting a 30 day extension” Reports – Commissions / Authorities Council of Governments (COG) – Reported by Mr. Andres  No COG meeting this month  Attended the Local Conference along with Ms. McKean and Ms. King  Attended the Legislative Cruise August 13, 2019 Page 1 Civil Service Commission – Reported by Ms. Sefton  Next meeting will be held Monday, August 19, 2019 at 8:00AM to review the current eligibility list. The meeting will be open to the public. Zoning Hearing Board (ZHB) – Reported by Mr. Sprecker  Two hearing’s will be scheduled in September o Verizon – Sign on the side of the building o Home Savings Bank – Size of signs Planning Commission – Reported by Mr. Rice  Reviewed July 15, 2019 minutes enclosed in council packet Tree Commission –  June 24, 2019 minutes enclosed in council packet Code Enforcement Officer Report – Reported by Mr. Sprecker  July 2019 report enclosed in council packet  Property of Mary Cox – will take longer than 30 days o After council discussion, Mr. Sprecker will continue to monitor the progress. If progress is being made, an additional 30 day extension can be given at a time with a maximum of two months. o The family’s intention is to sell the home. Historic Architectural Review Board (HARB) – Reported by Mr. Rice  National Historical Register plaque installed at the Beaver’s Fort McIntosh site  Possibly two other sites to be considered: Quay House and the downtown Beaver Historic District o Mr. Deelo recommended discussing a Historic Preservation Plan ad hoc committee. Mr. Snowden asked that it be put on the next Council Meeting agenda to discuss. o Mr. Deelo asked that the report be distributed to all of council, the mayor and staff to review. Municipal Authority – Reported by Mr. Deelo  July 17, 2019 meeting minutes enclosed in council packet.  Mid May 2019 through July 12, 2019 Municipal Authority Engineer report enclosed in council packet.  Since Carnegie Mellon has sufficient data prior to the Shell plant being built, the Air Monitoring System will be removed and then replaced after Shell’s completion. Council Committee Reports Public Safety/Code Enforcement –  Mr. Sprecker – Noticed cable TV wires are being wrapped around telephone poles August 13, 2019 Page 2  o Mayor Hamilton - Stated that this is a hazard and the borough will need to find whoever is responsible. Mayor Hamilton asked that Mr. Sprecker report the pole number to the borough office. Finance –  Chief Madgar – Andy Kennedy stated he will have the Preliminary Budget prepared for the next Work Session. Highway – Reported by Mr. Thomas  Jet Jack will begin corrective work on Laura Street August 14, 2019.  Paving on 2nd Street has been pushed back to September 2019. o Letters regarding curb and sidewalk repair along Second Street have been mailed to 36 residents, 29 have been contacted by Mr. Sprecker.  Dan Martone is currently working on the bid package for the access road and basketball court. The package is expected to come to council to vote in September 2019. o Chief Madgar – Guiderail system is estimated to cost $50,000 - $60,000 due to the length of the poll  Chief Madgar – Working with Beaver Area School District’s Athletic Department and Ms. Rowe to receive basketball equipment details as soon as possible.  Mr. Deelo – Asked council to consider adding cameras near the basketball court. General Government – No report Recreation –  Mr. Snowden – The Lions Club approached Beaver Borough stating they would purchase a handicapped swing set with the request to be installed at the 5 th and Beaver Street park. o Need to find out who and how much it would be to install o Mr. Rathbun – Likes the idea however would need to find out all that is involved in preparing the park; sidewalks, parking spaces, etc. Reports Manager’s/Police Report – Reported by Chief Madgar  Linn Park – a resident contacted the Borough requesting an additional stop sign at the northeast corner of Bank Street and Navigation Street. o All other parks have an additional stop sign – this was an oversight at Linn Park. o Mayor Hamilton – Would be appropriate since this park is heavily used. o Will request Mr. Martone, Borough Engineer, to review and report back to council.  Center Way – No Parking signs were removed when a new home was built and never replaced. A resident informed us that the No Parking sign on Center Way is not listed in the Ordinance. o Will request Mr. Martone to review and report back to council August 13, 2019 Page 3  Harlem Lane – Mr. Sprecker asked if Harlem Lane should be a One Way. o Will request Mr. Martone to review and report back to council  Underground Beaver requested the Borough store some of their supplies. o Ms. McKean – The Borough should not take responsibility of other businesses supplies o Solicitor Fedeles – Still need to find out more details of what and how much is being requested. A waiver could be prepared for them to sign. o Motion by Mr. Andres that Beaver Borough provide limited access storage for Underground Beaver providing they sign a waiver releasing liability of the contents. Seconded by Mr. Thomas. Motion passed, 6-2. Mr. Deelo and Ms. McKean – No.  Pool – July deposits total $37,117  Last meeting a request for iPad pricing for council to use for meetings o Best Buy - $329, Verizon $260 o Mr. Rathbun will do additional research and report back to council. o Mr. Snowden asked that this be added to the Work Session agenda to be discussed further.  Skunk removal – Charles Knisley has ended his contract with the Borough. Currently looking for a replacement. Will report back to council.  COSTARS Road Salt pricing for 2019-2020 is the same as last year - $80.59/ton  Karen Beck – Loss Prevention Representative meeting o Happy with the Borough moving forward on the Access Road improvements  Pool – After discussion with Mr. Deelo, the concrete replacement at the pool will not have to go out to bid since we are replacing. o Once the concrete is removed some piping may need to be replaced. o Should see if a grant is available to fix the entire pool. o Will look to see if old engineering drawings are in the borough offices. o Ms. McKean suggested drafting different design options for council to consider. o Construction is projected to begin in the fall of 2020.  Ms. Hindman – Rental Registration update: o July 2019: Registered 7, Inspected 24, Re-inspected 17 o 2019 Year totals: Registered 620, Inspected 241, Re-inspected 61  License Plate Recognition cameras were able to locate suspects wanted in “Smash and Grab”  July 2019 Police Report distributed to council President’s Report –  Announced there will be an Executive Session after the council meeting is adjourned to discuss litigation, personnel and real estate. There will not be any motions after the Executive Session.  Thanked everyone involved in the successful and well-organized Car Cruise, the town looked beautiful. August 13, 2019 Page 4  Basketball court equipment – Chief Madgar will continue to work with the school district to determine what equipment will be utilized for the basketball court. The equipment will be purchased new by the school district. o Mr. Deelo asked who would be responsible to take care of the equipment. o Mr. Snowden – The borough will work with the school district. Mayor Hamilton –  Impressed with the Municipal Authorities proactive system contacting residents when readings come back with higher water usage than normal. This is a great asset to our residents. Fire Department – Reported by Mr. Perini  Discussed the concerns Fire Chief Grosskopf had with the road closures during the Car Cruise. o Chief Madgar – Chief Madgar, Mayor Hamilton and Ms. Hindman met with Mr. Nahas regarding the concerns. Next year, Market Street will have No Parking tape along the curb line. Market Street will remain open until late Friday evening. Chief Madgar assured Mr. Perini that Chief Grosskopf would be notified of future meetings. o Mr. Snowden – Was informed Fire Chief Grosskopf was upset regarding the situation. Chief Madgar did meet with Chief Grosskopf to discuss these issues. Although, by the time Chief Madgar was called and there was a discussion, the road was already closed and being utilized for the event. o Chief Madgar – Moving forward there will be more communication. Emergency Management Coordinator – Mr. Perini  The Emergency Management Coordinator will have a follow-up discussion with County regarding the latest Rochester accident. Will report back to council. Borough Engineer and Borough Municipal Authority Engineer –  July 2019 Borough Engineer monthly report enclosed in council packet Solicitor Report – No report Old Business Motion – 457 Plan Administrator Motion by Mr. Rathbun, I move that Beaver Borough Council approve the attached Ordinance amending Ordinance 810 establishing One America as the Borough’s plan administrator. Seconded by Mr. Deelo. Voice vote passed unanimously. Motion – Defined Contribution Pension Plan Motion by Mr. Rathbun, I move that Beaver Borough Council approve the attached Ordinance amending section A-8.04 of Appendix 1-5B-A to the Defined Contribution Pension Plan regarding the allocation of the forfeitures arising under the plan. Seconded by Mr. Deelo. Voice vote passed unanimously. August 13, 2019 Page 5 New Business Motion – 2020 Minimum Obligation (MMO) for Police and Municipal Employees Motion by Mr. Perini, I move that Beaver Borough Council approve the attached Resolution relating to the 2020 Financial Requirement and Minimum Municipal Obligation (MMO) for Police and Municipal Employees. Seconded by Mr. Rathbun. Voice vote passed unanimously.  Ms. McKean – Asked how these numbers compared to the 2019 numbers.  Chief Madgar – Andy Kennedy would be able to give an exact comparison.  Mr. Rathbun – Numbers are what he expected to look like, numbers are what the Borough is obligated to pay. Motion to adjourn by Mr. Andres. Seconded by Mr. Rathbun. Voice vote passed unanimously. Adjourned at 8:53PM Executive Session ended at 9:40PM Submitted by Rebecca Roberts August 13, 2019 Page 6