City Council

Borough of Beaver, PA Council Meeting September 10, 2019 Minutes • A regular scheduled meeting of Beaver Borough Council was held in the Community Room and called to order on September 10, 2019 at 7:00PM by President, Sean Snowden. • Pledge of Allegiance • Council Representatives in attendance: Alexander Andres, Michael Deelo, Chris King, Jim Perini (arrived at 7:06PM), Adam Rathbun, Alex Sebastian, Sean Snowden. Borough officials in attendance: Mayor Tom Hamilton, Chief Dan Madgar and Solicitor Fedeles. Absent: Margaret McKean, Jarrod Thomas • Visitors in attendance (signed in): Midge Sefton, Jeff Hamilton, Janet Shaddick, Jim Woolley, Charles Casbourne, Rick Sprecker, Ian Livingston, Jennifer Livingston, Rose Camp, Judie Thomas, Jan LaRue, Cheryl Hansen, Marilyn Vogel and Robert Rice. Approval of minutes Motion by Mr. Sebastian to accept the August 13, 2019 Council meeting minutes and the August 27, 2019 Work Session minutes. Seconded by Ms. King. Voice vote passed unanimously. Treasurer’s Report • Andy Kennedy, Finance Manager – No report for this month • Mr. Snowden and Mr. Kennedy – Various auditors of government agencies are asking questions of how Fire Department funds are being managed. Will discuss at the next Work Session the request of a 6 month financial report from the Fire Department. • August 2019 end of month reports and balances enclosed in council packet • Reports will be filed for annual audit Review invoice and authorization to pay bills Motion by Mr. Andres to authorize and pay submitted invoices for the Borough. Seconded by Mr. Sebastian. Voice vote passed unanimously. Public Participation –  Jan LaRue, 1199 6th Street, Rose Camp, 1170 6th Street and Janet Shaddick, 1115 6th Street – Were unaware of a basketball court being installed in Shaw Park. Questioned if it could be put in a different park or put two half courts in two different parks. o Mr. Snowden – The basketball court has been discussed in open council meetings for the last three years. There was a well-used basketball court at the old Fort McIntosh School. When the school was demolished, we had several residents request another court. We September 10, 2019 Page 1  have worked with the Beaver Area School District who will pay for the backboards, rims and striping of the court. o Mr. Madgar – Court will be put between the skate pad and pavilion. Promoting an area for families and kids to go. Reports – Commissions / Authorities Council of Governments (COG) – Reported by Mr. Andres  August 2019 COG report enclosed in council packet Civil Service Commission – Reported by Ms. Sefton  By an approved motion, the Eligibility List was extended for an additional year. The List will expire at midnight August 26, 2020.  Next meeting will be held Monday, January 7, 2020 at 6:30PM for the purpose of reorganization as required by law. Zoning Hearing Board (ZHB) – Reported by Mr. Sprecker  Two hearings are scheduled for September 12, 2019 o Verizon and Howard Hanna Real Estate o Home Savings cancelled their request for a variance Planning Commission – Reported by Mr. Rice  August 19, 2019 minutes enclosed in council packet o Direction of the Zoning Ordinance with eight different areas to evaluate. Requesting to hire a zoning consultant. Will not have the exact amount until the October meeting however anticipate the cost to be over $5,000 but not to exceed $10,000.  Mr. Perini stated he received the email of the corrective issues. Does not see an issue with putting in $10,000 into the 2020 budget. Tree Commission –  August 26, 2019 minutes enclosed in council packet  Mr. Madgar – Working with Mark Rohm to prune trees in the Business District. So far, he has determined that eight trees need to be removed. These trees will be removed after Light up Night with new trees planted in the spring. Code Enforcement Officer Report – Reported by Mr. Sprecker  August 2019 report enclosed in council packet Historic Architectural Review Board (HARB) – Reported by Mr. Rice  August 5, 2019 minutes enclosed in council packet September 10, 2019 Page 2  The Special Meeting scheduled for September 9, 2019 was cancelled - rescheduled for September 18, 2019. Requested permission to have the September 18th meeting advertised. Council approved. Municipal Authority – Reported by Mr. Deelo  August 21, 2019 meeting minutes enclosed in council packet.  Mid July 2019 through August 19, 2019 Municipal Authority Engineer report enclosed in council packet.  Mr. Perini requested the Municipal Authority inform the Fire Department of the scheduled hydrant flushing Council Committee Reports Public Safety/Code Enforcement – No report Finance – Reported by Mr. Perini  2020 proposed budget enclosed in council packet o Request Mr. Kennedy supply documentation of past trends o Mr. Madgar stated the Work Session should be devoted to discussing the 2020 budget Highway – No report General Government – No report Recreation – No report Reports Manager’s/Police Report – Reported by Chief Madgar  Reviewed August 2019 report enclosed in council packet  Scott Snyder, Municipal Authority Coordinator of Operations, will be hiring a fulltime employee in preparation of an employee retiring next year. Mr. Snyder reached out to the Highway Department to see if anyone was interested in transferring to the Municipal Authority – Mike Bitko stated he would transfer. Therefore, the Highway Department will be will need to hire a replacement.  Mr. Madgar was contacted by a Beaver County Times employee asking if they could use the Community Room for a half hour to an hour a week for office work since their office was moved to Hopewell. A lot of their work is done at the Beaver County Courthouse. o This will be discussed during the Work Session  Second Street – Paving should start by the end of September to mid-October. o Mr. Martone will be sending out reminder letters to Second Street residents reminding them of their curb and sidewalk renovations. September 10, 2019 Page 3  o Due to Columbia Gas tie in’s – Second Street paving will only go to Navigation Street, not Buffalo Street. President’s Report –  Announced there will be an Executive Session after the council meeting is adjourned to discuss litigation. There will not be any motions after the Executive Session.  Beaver County Times building is up for sale. Council is not interested in purchasing the building. Mayor Hamilton –  Beaver JRTOC will again honor the fallen and first responders at the September 11 th Memorial Ceremony. Ceremony starts at 7:15AM. Fire Department – No report Emergency Management Coordinator – No report Borough Engineer and Borough Municipal Authority Engineer –  August 2019 Borough Engineer monthly report enclosed in council packet Solicitor Report – No report Old Business Motion – Rescind motion to increase number of Planning Commission members Motion by Mr. Deelo, Based on the August 19, 2019 Planning Commission minutes, I move that Beaver Borough Council rescind the motion approved by Borough Council on July 9, 2019 increasing the number of Planning Commission members from seven to nine members. Seconded by Mr. Rathbun. Voice vote passed unanimously. New Business Motion – Winter Traffic Services for 2019-2024 Motion by Mr. Rathbun, I move that Beaver Borough Council approve the attached Agreement and corresponding Resolution to provide winter traffic services for PennDOT on State roads within the Borough for years 2019-2024. Seconded by Mr. Deelo. Voice vote passed unanimously. Motion – Amend Traffic Ordinances Motion by Mr. Rathbun, I move that Beaver Borough Council direct the Solicitor to prepare amendments to the Traffic Ordinances for the following locations: Stop Sign at Bank and Navigation Street; No Parking sign on Center Way; No Exit sign on Harlem Lane. Seconded by Mr. Deelo. Voice vote passed unanimously. Motion – Beaver Borough 2019 Water Street Paving Project Motion by Mr. Rathbun, I move that Beaver Borough Council approve low bidder A. Folino Construction, Inc. to perform the base bid for the Beaver Borough 2019 Water Street Paving Project in the based bid amount of $92,340.25. The motion is made in accordance with the Borough Engineer’s September 10, 2019 Page 4 recommendation letter and with review of the agreement and support documentation by the Borough Solicitor prior to execution. Seconded by Mr. Perini. Voice vote passed unanimously. Motion – Beaver Borough 2019 alternate bid Paving Project for basketball court in Shaw Park Motion by Mr. Rathbun, I move that Beaver Borough Council approve low bidder A. Folino Construction, Inc. to perform in the alternate bid for the Beaver Borough 2019 Water Street Paving Project in the alternate bid amount of $21,004.50. The alternate bid includes the placement of an asphalt pad to be used as a basketball court in Shaw Park. The motion is made in accordance with the Borough Engineer’s recommendation letter and with review of the agreement and support documentation by the Borough Solicitor prior to execution. Seconded by Mr. Perini. Voice vote passed unanimously. Motion to adjourn by Mr. Rathbun. Seconded by Mr. Deelo. Voice vote passed unanimously. Adjourned at 8:08PM Executive Session ended at 8:34PM Submitted by Rebecca Roberts September 10, 2019 Page 5