4B Board (Street Improvement Economic Development Corporation)

STATE OF TEXAS § COUNTY OF TARRANT § CITY OF BEDFORD § The Board of Directors of the City of Bedford Street Improvement Economic Development Corporation, Bedford, Texas, met at 6:00 p.m. at Bedford City Hall, 2000 Forest Ridge Drive, Bedford, on the 16th day of January 2018 with the following members present: Roy W. Turner President Tina Penny Roy Savage Rusty Sartor Michael Boyter Roger Fisher Mitchell Epstein arrived at 6:50 p.m. Constituting a quorum. Also present were: Brian Bosshardt City Manager/Executive Director Clifford Blackwell Assistant City Manager/Treasurer Kenny Overstreet Public Works Director Jackie Hancock Administrative Manager Dean Yanagi Senior Staff Engineer Amanda Jacobs Assistant City Secretary/Assistant Secretary CALL TO ORDER President Turner called the meeting to order at 6:00 p.m. APPROVAL OF MINUTES 1. Approval of the minutes of the October 17, 2017 regular meeting. Motioned by Director Boyter, seconded by Director Sartor, to approve the minutes of the October 17, 2017 regular meeting. Motion passed 6-0-0. President Turner declared the motion carried. NEW BUSINESS 2. Consider and act upon appointment of a President, Vice President, Treasurer and Secretary to the Street Improvement Economic Development Corporation. Motioned by Director Fisher and Seconded by Director Sartor to nominate Roy Turner as President, Roger Fisher as Vice President and Michael Boyter as Secretary to the Street Improvement Economic Development Corporation for a two-year term. Motion passed 6-0-0. President Turner declared the motion carried. 3. Receive financial status report. Treasurer Clifford Blackwell gave the financial status report. Mr. Blackwell stated that there will be a principal and interest payment of $1,389,675 for Debt Service made on February 1, 2018 and that sales tax receipts through December 2017 are currently running 0.75%, or $5,816 above year-to-date sales tax receipts for this fiscal year and that as of January 2018 sales tax revenues are $85,000 above last year. For Fiscal Year 2016-17, $2.732M sales tax revenue was budgeted, $2,776,931 was collected. A significant amount of cash was available to invest in the CD market, $31,000 was collected in interest earnings. A $19,000 insurance payback, for a repaired traffic cabinet, was put back into the 4B fund. The total revenue for Fiscal Year 2016-17 was $2,827,745 giving a $177,298 surplus to increase the fund balance. Moving forward to Fiscal Year 2017-18 4B has a fund balance of $3.8M. The revenue balance for Fiscal Year 2017-18 is slightly lower than the previous year at $2.6M, but staff expects to exceed budgetary expectations. 4. Staff report on Fiscal Year 2017-18 projects. Kenny Overstreet, Public Works Director gave an update on Fiscal Year 2017-18 projects.  Bedford Court East reconstruction – Construction began January 8, 2018. Estimated completion date in June 2018.  Rankin Drive reconstruction from Forest Ridge Drive to Brook Hollow Park – Design is in progress. Estimated bid date on March 29, 2018.  Bedford Road asphalt mill and overlay from Somerset Terrace to Brown Trail – Estimated start date in April 2018.  Harwood Road design from west city limit to east city limit – Additional project design is on hold.  Martin Drive asphalt mill and overlay from Cummings Drive to Cheeksparger Road – Estimated start date in April 2018.  Bobwhite Drive, Blue Jay Court, Eagle Drive, Hawk Lane, Warbler Drive and Wren Court asphalt mill and overlay – Estimated bid date in April 2018. Estimated project start date in June 2018.  Loma Alta Addition asphalt mill and overlay – Estimated bid date in April 2018. Estimated project start date in June 2018.  Shady Lane asphalt mill and overlay from Shady Brook Drive to Shady Grove Drive – Estimated bid date in April 2018. Estimated project start date in June 2018.  Briarhaven Drive asphalt mill and overlay from Forest Ridge Drive to McLain Road – Estimated bid date in April 2018. Estimated project start date in June 2018.  Spargercrest Drive asphalt mill and overlay from Forest Ridge Drive to McLain Road – Estimated bid date in April 2018. Estimated project start date in June 2018.  Shady Turf asphalt mill and overlay from Schumac Lane to Hialeah Path – Estimated bid date in April 2018. Estimated project start date in June 2018.  Hialeah Path mill and overlay from Schumac Lane to Shady Turf Drive – Estimated bid date in April 2018. Estimated project start date in June 2018.  Concrete panel repair/replacement at various locations – Project bid date is March 1, 2018.   Crack routing and sealing at various locations – Estimated start date in April 2018.  Sidewalk and handicap ramp repairs at various locations – Project bid date is March 1, 2018.  Street light rehabilitation and installation at various locations – Estimated start date in the spring of 2018.  Striping and traffic markings at various locations – Estimated start date in May 2018.  Pedestrian crossing warning system installation at the 3300 block of Martin Drive, Brown Trail at Carolyn Drive and the update of the pedestrian crossing warning system in the 3400 block of Central Drive with in-lane lighting – Estimated start date in the summer of 2018. 5. Consider authorizing the Public Works Director to submit a request to the City Council to enter into a contract with Fugro Roadware, Inc. to complete a street rating system, utilizing the North Central Texas Council of Governments (NCTCOG) Interlocal Share Program. Kenny Overstreet, Public Works Director, presented on this item, which is to authorize the Public Works Director to submit a request to Council to enter into a contract with Fugro Roadware, Inc. to complete a street rating system. The scope of work will include pavement data collection, sidewalk and ADA ramp data collection, pavement management analysis and report and deliver data in a Geographic Informational Services (GIS) format. In response to questions from the Board, all bidders were given the same bid specs; that it is typical to utilize interlocal agreements; and that project completion is dependent upon funding and Council approval. Motioned by Director Fisher, seconded by Director Boyter to authorize the Public Works Director to submit a request to the City Council to enter into a contract with Fugro Roadware, Inc. to complete a street rating system, utilizing the North Central Texas Council of Governments (NCTCOG) Interlocal Share Program. Motion passed 7-0-0. President Turner declared the motion carried. 6. Consider authorizing the Public Works Director to submit a request to the City Council to enter into a contract with Ace Asphalt to complete repairs on Harwood Road, utilizing the interlocal Purchasing System (TIPS/TAPS) contract. Kenny Overstreet, Public Works Director presented on this item, which is to authorize the Public Works Director to submit a request to Council to enter into a contract with Ace Asphalt to complete repairs on Harwood Road, utilizing TIPS/TAPS. It has been determined that there are 12 locations with subgrade failures on Harwood Road. Ace Asphalt will address the failures by milling, doing a 10-inch compaction, cover with new subgrade and new asphalt. The majority of Harwood Road is structurally solid, however the micro-seal is flaking. The Board was of the consensus to direct staff to include Harwood Road from SH 121 to FM 157, in the amount of $193,000 utilizing the 4B fund balance. Motioned by Director Fisher, seconded by Director Epstein to authorize the Public Works Director to submit a request to the City Council to enter into a contract with Ace Asphalt to complete repairs on Harwood Road, utilizing the interlocal Purchasing System (TIPS/TAPS) contract. Motion passed 7-0-0. President Turner declared the motion carried. 7. Discussion and possible action regarding Harwood Road restoration options. Tarrant County is willing to assist with an overlay on the roadway, which provides a significant savings. Staff recommends beginning this year with the east and west bound lanes between Central  Drive and Forest Ridge and over the next three years complete the remainder of Harwood. There are infrastructure issues to be repaired/renewed, curb and gutter repairs to be made, ADA ramp and sidewalks to be installed. Funding will come from the $750,000 set aside previously for the Harwood Road Project. NCTCOG notified staff that they are no longer interested in having conversations about Harwood Road, but are interested in assisting with traffic signalization. ADJOURNMENT President Turner adjourned the meeting at 7:08 p.m. ____________________________ Roy Turner, President ATTEST: ________________________________ Amanda Jacobs Assistant City Secretary