4B Board (Street Improvement Economic Development Corporation)

STATE OF TEXAS § COUNTY OF TARRANT § CITY OF BEDFORD § The Board of Directors of the City of Bedford Street Improvement Economic Development Corporation, Bedford, Texas, met at 6:00 p.m. at Bedford City Hall, 2000 Forest Ridge Drive, Bedford, on the 17th day of October, 2017 with the following members present: Roy W. Turner President Tina Penny Michael Boyter Mitchell Epstein Roy Savage Rusty Sartor arrived at 6:13 p.m. Absent: Roger Fisher Constituting a quorum. Also present were: Brian Bosshardt City Manager/Executive Director Clifford Blackwell Interim Assistant City Manager/Treasurer Kenny Overstreet Public Works Director Jackie Hancock Administrative Manager Dean Yanagi Senior Staff Engineer Amanda Jacobs Assistant City Secretary/Assistant Secretary CALL TO ORDER President Turner called the meeting to order at 6:05 p.m. APPROVAL OF MINUTES 1. Administer Statement of Elected Officer and Oath of Office to newly appointed members. Assistant City Secretary Amanda Jacobs administered the Statement of Elected Officer and Oath of Office to the newly appointed members prior to the start of the meeting. 2. Approval of the minutes of the July 17, 2017 regular meeting. Motioned by Director Boyter, seconded by Director Penney, to approve the minutes of the July 17, 2017 regular meeting. Motion passed 5-0-0. President Turner declared the motion carried. NEW BUSINESS 2. Staff report on the status of Fiscal Year 2016/2017 projects. Listed below are the projects and their status for Fiscal Year 2016/2017:  Bedford Court East reconstruction – Project has been moved to Fiscal Year 2017/2018.   Rankin Drive reconstruction from Forest Ridge Drive to Brook Hollow Park – Project has been moved to Fiscal Year 2017/2018.  Bedford Road reconstruction from Somerset Terrace to Brown Trail – The scope of the project has changed from road reconstruction to an asphalt mill and overlay. Project has been moved to Fiscal Year 2017/2018.  Harwood Road design from west city limit to east city limit – Project application submitted to North Central Texas Council of Governments for grant funding.  Briarhaven Drive asphalt mill and overlay from Forest Ridge Drive to McClain Road – Project has been moved to Fiscal Year 2017/2018.  Brown Trail asphalt mill and overlay from Harwood Road to north city limit – Completed.  Shady Lane asphalt mill and overlay from Shady Brook Drive to Shady Grove Drive – Project has been moved to Fiscal Year 2017/2018.  Spargercrest Drive asphalt mill and overlay from Forest Ridge Drive to McClain Road – Project has been moved to Fiscal Year 2017/2018.  Bobwhite Drive, Blue Jay Court, Eagle Drive, Hawk Lane, Warbler Drive and Wren Court asphalt mill and overlay – Project has been moved to Fiscal Year 2017/2018.  Tibbets Drive asphalt mill and overlay from Hospital Parkway to Euless city limits – Completed.  Loma Alta Addition asphalt mill and overlay – Project has been moved to Fiscal Year 2017/2018.  Concrete panel repair/replacement at various locations – Completed.  Crack routing and sealing at various locations – Completed.  Sidewalk and handicap ramp repairs at various locations – Completed.  Street light rehabilitation and installation at various locations – In progress.  Striping and traffic markings at various locations – Completed.  Pedestrian crossing warning system installation in the 2800 block of Cummings Drive – In progress. No action was necessary on this item. 3. Staff report on the status of Fiscal Year 2017/2018 projects. Listed below are the projects and their status for Fiscal Year 2017/2018:  Bedford Court East reconstruction – This project will be presented to Council on October 24, 2017 requesting approval to enter into an agreement with Tarrant County and to recommend to the County to accept the bid and award a contract to Reliable Paving, Inc.  Rankin Drive reconstruction from Forest Ridge Drive to Brook Hollow Park – Design in progress.  Bedford Road asphalt mill and overlay from Somerset Terrace to Brown Trail – Estimated to begin in April 2018.  Harwood Road design from west city limit to east city limit – Project application submitted to North  Central Texas Council of Governments for grant funding.  Martin Drive asphalt mill and overlay from Cummings Drive to Cheek Sparger Road – Estimated to begin in April 2018.  Bobwhite Drive, Blue Jay Court, Eagle Drive, Hawk Lane, Warbler Drive and Wren Court asphalt mill and overlay – Estimated to go out for bid in March 2018.  Loma Alta Addition asphalt mill and overlay – Estimated to go out for bid in March 2018.  Shady Lane asphalt mill and overlay from Shady Brook Drive to Shady Grove Drive – Estimated to go out for bid in March 2018.  Briarhaven Drive asphalt mill and overlay from Forest Ridge Drive to McLain Road – Estimated to go out for bid in March 2018.  Spargercrest Drive asphalt mill and overlay from Forest Ridge Drive to McLain Road – Estimated to go out for bid in March 2018.  Shady Turf asphalt mill and overlay from Schumac Lane to Hialeah Path – Estimated to go out for bid in March 2018.  Hialeah Path mill and overlay from Schumac Lane to Shady Turf Drive – Estimated to go out for bid in March 2018.  Concrete panel repair/replacement at various locations – Estimated to go out for bid in January 2018.  Crack routing and sealing at various locations – Estimated to go out for bid in January 2018.  Sidewalk and handicap ramp repairs at various locations – Estimated to go out for bid January 2018.  Street light rehabilitation and installation at various locations – Estimated to begin in the spring of 2018.  Striping and traffic markings at various locations – Estimated to begin in the spring of 2018.  Pedestrian crossing warning system installation at the 3300 block of Martin Drive, Brown Trail at Carolyn Drive, and the update of the pedestrian crossing warning system in the 3400 block of Central Drive with in-lane lighting – Estimated to begin in the summer of 2018. 4. Discussion and possible action regarding the street rating system and entering into an agreement with Furgo Consultants, Inc. for pavement analysis utilizing the North Central Texas Council of Government Interlocal Share Program. Dean Yanagi, City Engineer, presented information on this item. Mr. Yanagi stated that staff was tasked with developing a street rating system, which will be used to develop guidelines for reconstructing pavement throughout the City. The most current assessment was completed in 1998. Staff reviewed and updated the assessment by adding all streets and street improvements since that time and used the Michigan-Phaser method to formulate an extensive assessment. Staff created a comprehensive street inventory and determined that the City has a total of 476 lane miles of pavement. Staff evaluated streets that were 40+ years old, reviewed the list of pending street repairs and completed a visual street review to determine a high, medium and low priority list. The high priority list consists of 42.5 lane miles, medium 60.5 lane miles and low 43.1 lane miles. A scoring spreadsheet was created to assess each street section based on conditions of alligator, block, longitudinal and transverse cracks, patches, potholes, ruts and distortions. Based on the scores, a 9-10 would require no action, 7-8 a crack-seal, 5-6 a micro-seal, 3-4 mill and overlay and a 1-2 would require a rebuild. This process took two full-time staff members three weeks to complete. It would take staff 8.5 months to complete an assessment of the entire City. Staff would like to utilize an outside source through a North Central Council of Governments Interlocal Share Program to complete the assessment, which could be completed in five days. The Board was of the consensus to move forward on the street assessment project and asked staff to research companies and bring a proposal to a future meeting for approval. ADJOURNMENT President Turner adjourned the meeting at 7:20 p.m. ____________________________ Roy Turner, President ATTEST: ________________________________ Amanda Jacobs Assistant City Secretary