4B Board (Street Improvement Economic Development Corporation)

AGENDA Street Improvement Economic Development Corporation Wednesday, July 25, 2018 Bedford City Hall Building A 2000 Forest Ridge Drive Bedford, Texas 76021 6:00 P.M. CALL TO ORDER APPROVAL OF MINUTES 1. Approval of the minutes of the May 1, 2018 regular meeting. NEW BUSINESS 2. Staff report on the status of Fiscal Year 2017/2018 projects. 3. Receive the Financial Status Report for Fiscal Year 2018. 4. Review and discussion on the street assessment that was completed by Fugro Roadware, Inc. 5. Discussion and consideration of three proposed budget options and approval of the Fiscal Year 2018/2019 budget for the City of Bedford Street Improvement Economic Development Corporation (SIEDC). ADJOURNMENT CERTIFICATION I, the undersigned authority, do hereby certify that this Notice of Meeting was posted on the outside window in a display cabinet at the City Hall of the City of Bedford, Texas, a place convenience and readily accessible to the general public at all times, and said Notice was posted by the following date and time: Friday, July 20, 2018 at 5:00 p.m., and remained so posted at least 72 hours before said meeting convened. _____________________________________________ ___________________________ Michael Wells, City Secretary Date Notice Removed (Auxiliary aids and services are available to a person when necessary to afford an equal opportunity to participate in City functions and activities. Auxiliary aids and services or accommodations must be requested in writing to the City Secretary’s Office a minimum of seventy-two hours (72) hours prior to the scheduled starting time of the posted meeting. Requests can be delivered in person or mailed to the City Secretary’s Office at 2000 Forest Ridge Drive, Bedford, TX 76021, or emailed to citysecretary@bedfordtx.gov. Some requests may take longer due to the nature, extent and/or availability of such auxiliary aids, services or accommodations.)  AGENDA PRESENTER: Amanda Jacobs, Assistant City Secretary DATE: 07/25/18 Minutes ITEM: Consider approval of the following 4B Street Improvement Economic Development Corporation minutes: a) May 1, 2018 DISCUSSION: N/A ATTACHMENTS: May 1, 2018  AGENDA STATE OF TEXAS § COUNTY OF TARRANT § CITY OF BEDFORD § The Board of Directors of the City of Bedford Street Improvement Economic Development Corporation, Bedford, Texas, met at 6:00 p.m. at Bedford City Hall, 2000 Forest Ridge Drive, Bedford, on the 1st day of May 2018 with the following members present: Roy W. Turner President Tina Penney Roy Savage Rusty Sartor Michael Boyter Michael Epstein Roger Fisher was absent. Constituting a quorum. Also present were: Brian Bosshardt City Manager/Executive Director Clifford Blackwell Assistant City Manager/Treasurer Kenny Overstreet Public Works Director Scott Tedford Assistant Public Works Director Jerry Laverty Street and Drainage Manager Dean Yanagi Senior Staff Engineer Amanda Jacobs Assistant City Secretary/Assistant Secretary CALL TO ORDER President Turner called the meeting to order at 6:00 p.m. APPROVAL OF MINUTES 1. Approval of the minutes of the January 16, 2018 regular meeting. Motioned by Director Boyter, seconded by Director Savage, to approve the minutes of the January 16, 2018 regular meeting, with one change. Motion passed 6-0-0. President Turner declared the motion carried. NEW BUSINESS 2. Discussion and consideration of an item authorizing the Public Works Director to proceed with the installation of bike lanes along Cummings Drive from SH121 to Forest Ridge Drive and approving funding for the project. Public Works Director Kenny Overstreet presented information on this item, which is to request bike lanes along various roadways, including Harwood Road and Cummings Drive. Staff estimates that the project will cost $100,000 for pavement markings and signage. Tarrant County Commissioner Gary Fickes has offered to assist with the cost of installation. Motioned by Director Epstein, seconded by Director Boyter, to approve funding for the installation of bike lanes along Cummings Drive from SH121 to Forest Ridge Drive.  AGENDA Motion passed 6-0-0. President Turner declared the motion carried. 3. Discussion and possible action on the street assessment and guidance on the Street Improvement Economic Development Corporation board members’ expectation for street rehabilitation. 4. Discussion on potential funding options for future street rehabilitation upon completion of the street assessment. Items number 3 and 4 were presented together. Public Works Director Kenny Overstreet presented information on item number 3, which is requesting guidance on the type of street maintenance process the board prefers: micro sealing, slurry seal or mill and asphalt overlay. Assistant City Manager Cliff Blackwell presented information on item number 4, which is a discussion on potential funding options. Mr. Blackwell stated that the Series 2005 GO’s will be rolling off the books in 2019. He presented information on borrowing funds within the 4B fund for future street rehabilitation projects. Mr. Blackwell stated that each year, the 4B generates a revenue stream of approximately $2.5M and debt service payments have been $1.3M. The following funding options were presented to the Board: • Scenario number one will keep the debt service amount at what is currently budgeted and paid out over 20 years, with $18.7M being the total amount borrowed. • Scenario number two will span 30 years, increasing the borrowing capacity from $18.7M to $22.2M while maintaining the same debt service payment of $1.3M annually. • Scenarios number 3 and 4 maximize the amount that can be borrowed over 20 years and 30 years, assuming the same level of income is maintained in the 4B fund, which is $2.5M and making the entire debt service payment $2.5M, and that the amount borrowed over 20 years is $33.7M, and over 30 years is $40M. In addition to debt service, the 4B funds supply needs: sign maintenance, sidewalk maintenance, striping bicycle lane (if approved), which borrowed funds cannot pay for. Mr. Blackwell stated that scenario 4, 30-year, allows the maximum amount of money to be borrowed. Those funds would have to be used towards a capital improvement that out lasts the amortization. Regarding the mill and overlay, it does not make financial sense to use that type of bond, over that period for something that does not last that long. Mr. Blackwell stated that there is no minimum reserve requirement for 4B, except the amount to cover debt. Motioned by Director Boyter, seconded by Director Epstein to recommend that the goals of the rehabilitation plan be: • 70% result • 5 to 10-year completion • Utilizing all three street maintenance processes: micro seal, slurry seal, and mill and asphalt overlay Motion passed 6-0-0. President Turner declared the motion carried.  AGENDA 5. Discussion and consideration of an item authorizing the Public Works Director to proceed with submitting Requests for Qualifications to engineering firms to complete a Traffic Signal System and Intelligent Transportation System (ITS) for the City of Bedford and, when completed, applying for various grant opportunities. Public Works Director Kenny Overstreet presented information on this item. Mr. Overstreet stated that this item is to get Board approval to submit Requests for Qualifications to complete a Traffic Signal System and Intelligent Transportation System for the City. Staff will also apply for various grant opportunities for this project. Motioned by Director Boyter, seconded by Director Sartor to authorize staff to proceed with submitting Requests for Qualifications to engineering firms to complete a Traffic Signal System and Intelligent Transportation Systems for the City of Bedford. Motion passed 6-0-0. President Turner declared the motion carried. ADJOURNMENT President Turner adjourned the meeting at 7:08 p.m. ____________________________ Roy Turner, President ATTEST: ________________________________ Amanda Jacobs Assistant City Secretary  AGENDA PRESENTER: Kenneth Overstreet, Public Works Director DATE: 07/25/18 Staff Report ITEM: Staff report on the status of Fiscal Year 2017/2018 projects. DISCUSSION: Listed below are the projects and their status for Fiscal Year 2017/2018: • Bedford Court East reconstruction – Construction began January 8, 2018. Estimated completion date is September 2018. • Rankin Drive reconstruction from Forest Ridge Drive to Brook Hollow Park – Project is delayed until the construction on the drainage channel wall is completed. • Bedford Road asphalt mill and overlay from Somerset Terrace to Brown Trail – Completed May 2018. • Harwood Road design from west city limit to east city limit – Project was abandoned at this time. A mill and asphalt overlay was completed in May 2018 from SH121 to FM 157 and Central Drive to Forest Ridge Drive. • Martin Drive asphalt mill and overlay from Cummings Drive to Cheeksparger Road – Completed May 2018. • Bobwhite Drive, Blue Jay Court, Eagle Drive, Hawk Lane, Warbler Drive and Wren Court asphalt mill and overlay – Estimated start date is the end of July 2018. • Loma Alta Addition asphalt mill and overlay – Estimated start date is the end of July 2018. • Shady Lane asphalt mill and overlay from Shady Brook Drive to Shady Grove Drive – Estimated start date is the end of July 2018. • Briarhaven Drive asphalt mill and overlay from Forest Ridge Drive to McLain Road – Estimated start date is the end of July 2018. • Spargercrest Drive asphalt mill and overlay from Forest Ridge Drive to McLain Road – Estimated start date is the end of July 2018. • Shady Turf asphalt mill and overlay from Schumac Lane to Hialeah Path – Estimated start date is the end of July 2018. • Hialeah Path mill and overlay from Schumac Lane to Shady Turf Drive – Estimated start date is the end of July 2018. • Concrete panel repair/replacement at various locations – Construction began on July 5, 2018 with an estimated completion of September 2018. • Crack routing and sealing at various locations – Project was completed in May 2018.  AGENDA • Sidewalk and handicap ramp repairs at various locations – Construction began on July 5, 2018 with an estimated completion of September 2018. • Street light rehabilitation and installation at various locations – Project is in progress. • Striping and traffic markings at various locations – Project was bid on June 25, 2018. Project start date is August 2018. • Pedestrian crossing warning system installation at the 3300 block of Martin Drive, Brown Trail at Carolyn Drive and the update of the pedestrian crossing warning system in the 3400 block of Central Drive with in-lane lighting – Estimated start date is the Summer of 2018. ATTACHMENTS: N/A Page 2 of 2  AGENDA Clifford Blackwell, CGFO PRESENTER: 4B SIEDC Treasurer DATE: 07/25/18 Staff Report ITEM: Receive the Financial Status Report for Fiscal Year 2018. City Attorney Review: N/A DISCUSSION: Attached, is the 4B Street Improvement EDC Financial Status Report for the months ending June 30, 2018. Please note the following: 1. There will be an interest payment of $800.00 for Debt Service to be made on August 1, 2018. 2. Sales tax receipts through July 2018 are currently running 5.74%, or $386,152 above last year on the year-to-date basis. ATTACHMENTS: Financial Status Report for FY2018  AGENDA Street Improvement Economic Development Corporation FYE September 30, 2018 Annual Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep REV projected Budget 2017 2017 2017 2018 2018 2018 2018 2018 2018 2018 2018 2018 YTD over/(under) oct-jun Revenue: **Estimate** **Estimate** **Estimate** Sales Tax $ 2,637,500 $ 208,211 $ 256,758 $ 196,190 $ 206,841 $ 272,917 $ 194,235 $ 192,374 $ 273,132 $ 210,434 $ 231,181 $ 239,185 $ 239,185 $ 2,720,643 $ 83,143 Special Sales Tax $ - - - - - - - - - - - - - - $ - Interest Income 8,000 4,141 3,441 2,882 1,950 1,714 7,889 1,712 2,383 8,944 3,800 3,800 3,800 46,455 $ 38,455 Other - - - - - 41,478 - - - - - - - 41,478 $ 41,478 Total $ 2,645,500 $ 212,352 $ 260,199 $ 199,072 $ 208,792 $ 316,109 $ 202,124 $ 194,086 $ 275,514 $ 219,378 $ 234,981 $ 242,985 $ 242,985 $ 2,808,576 $ 163,076 % Monthly Collected of FY17 Budgeted Amount 8.03% 9.84% 7.52% 7.89% 11.95% 7.64% 7.34% 10.41% 8.29% 8.88% 9.18% 9.18% 106.16% Monthly Comparison to previous year (FY17) 3.00% -41.01% -57.47% -27.87% -10.75% -33.66% -54.43% 3.86% 13.92% Expenditures: EXP projected **Estimate** **Estimate** **Estimate** (over)/under Supplies $ 63,300 $ 239 $ 684 $ 747 $ 1,002 $ 3,869 $ 580 $ 613 $ 1,224 $ 1,756 $ 6,525 $ 6,525 $ 6,525 $ 30,287 $ 33,013 Maintenance 576,210 416 6,878 5,153 6,302 4,164 375,821 37,877 8,865 9,672 27,017 27,017 27,017 536,198 $ 40,012 Contract Services 1,492,600 - 4,725 729 - 1,172 108,556 29,700 110,290 - 149,927 1,228,701 - 1,633,798 $ (141,198) Debt Service 1,404,206 - - - 1,389,675 - - - - - - 800 13,731 1,404,206 $ - Contingency(GIS) 60,000 - 926 - - 8,487 774 - - 7,100 - 17,713 - 35,000 $ 25,000 Design/Engineering/Construction 1,540,000 - - - 2,178 - - - - - - 340,000 - 342,178 Capital Outlay 50,000 - 1,597 887 113 - - - - - - 48,850 - 51,447 $ (1,447) Total $ 5,186,316 $ 654 $ 14,810 $ 7,516 $ 1,399,269 $ 17,692 $ 485,730 $ 68,189 $ 120,379 $ 18,527 $ 183,468 $ 1,669,605 $ 47,272 $ 4,033,114 $ (44,620) Excess (deficiency) of revenue over expenditures $ (2,540,816) $ 211,698 $ 245,389 $ 191,556 $ (1,190,478) $ 298,416 $ (283,606) $ 125,896 $ 155,135 $ 200,851 $ 51,513 $ (1,426,621) $ 195,712 $ (1,224,538) $ (1,316,278) Beginning Fund Balance $ 3,790,265 $ 3,790,265 $ 4,001,963 $ 4,247,352 $ 4,438,908 $ 3,248,430 $ 3,546,847 $ 3,263,241 $ 3,389,137 $ 3,544,272 $ 3,745,123 $ 3,796,636 $ 2,370,015 $ 3,790,265 Ending Fund Balance $ 1,249,449 $ 4,001,963 $ 4,247,352 $ 4,438,908 $ 3,248,430 $ 3,546,847 $ 3,263,241 $ 3,389,137 $ 3,544,272 $ 3,745,123 $ 3,796,636 $ 2,370,015 $ 2,565,727 $ 2,565,727 Required Reserve $ 40,800 Fund balance equivalent to one year of the average annual debt service requirement, including related expenses. Available Fund Balance (9-30-2018) $ 1,208,649 Based on Budgeted Revenue & Expenditures Required Reserve 2017 40,800.00 2014-2015 DEBT SERVICE 1,382,738 FY2017 Debt Service Payment 1,391,600 2015-2016 DEBT SERVICE 1,389,475 2016-2017 DEBT SERVICE 1,391,600 L:\AdminServices\Finance\2018\EDC 4B & STORMWATER\2018 - SIEDC\SIEDC Financial Report 2018 Final.xlsx  AGENDA PRESENTER: Kenneth Overstreet, Public Works Director DATE: 07/25/18 Staff Report ITEM: Review and discussion on the street assessment that was completed by Fugro Roadware, Inc. DISCUSSION: On October 10, 2017, Public Works staff requested approval from the Street Improvement Economic Development Committee (SIEDC) to explore the option to utilize an outside source to complete a City-wide street assessment. After completing the investigation, staff requested approval from the SIEDC to approach the City Council to enter into a contract for the street assessment. The request was approved, and the item was submitted and approved by City Council during the February 13, 2018 meeting. The City entered into an agreement with Fugro Roadware, Inc. for completion of a City-wide street assessment on February 15, 2018. The initial street assessment was received by Public Works staff on Monday, July 9, 2018, but the contractor is continuing to compile the sidewalk portion of the assessment. Public Works staff have requested multiple scenarios from the contractor and currently have received a $1,000,000 a year, $2,000,000 a year and $5,400,000 a year list, but some streets are not listed. A request has been sent to the contractor to submit the full assessment, listing all streets, so Public Works staff can complete a full evaluation of the street repair or reconstruction needs. Staff will review and discuss the information that is currently available with the SIEDC. ATTACHMENTS: N/A  AGENDA PRESENTER: Kenneth Overstreet, Public Works Director DATE: 07/25/18 Staff Report ITEM: Discussion and consideration of three proposed budget options and approval of the Fiscal Year 2018/2019 budget for the City of Bedford Street Improvement Economic Development Corporation (SIEDC). DISCUSSION: Public Works staff is presenting three options for discussion and consideration for the fiscal year 2018/2019 budget. Option 1 Base operation and maintenance budget and the following projects. • Harwood Road mill and overlay from Central Drive to Martin Drive. • Harwood Road mill and overlay from Brown Trail to McLain Road. • Harwood Road mill and overlay from McLain Road to Forest Ridge Drive. • Harwood Road mill and overlay from Hurst city limit to Brown Trail. The attached proposed revenue and expenditures, option 1, concludes the funding will accommodate the proposal, to include the supplemental to replace a 19-year-old gradall. Staff does not recommend this option since there are still utility concerns in sections of Harwood Road. Option 2 Base operation and maintenance budget and the following projects. • Harwood Road mill and overlay from Central Drive to Martin Drive. • L. Don Dodson mill and overlay from Central Drive to Murphy Drive. • Hospital Parkway mill and overlay from SH183 to Pipeline Road. • Year 1 of the proposed 5-year plan. • Do not fund the pedestrian crosswalks and utilize the $120,000 to complete additional road repairs. The attached proposed revenue and expenditures, option 2, concludes the funding will accommodate the proposal, to include the supplemental to replace a 19-year-old gradall. Option 3 Base operation and maintenance budget and the following projects. • Harwood Road mill and overlay from Central Drive to Martin Drive. • L. Don Dodson mill and overlay from Central Drive to Murphy Drive. • Hospital Parkway mill and overlay from SH183 to Pipeline Road. • Year 1 of the proposed 5-year plan. The attached proposed revenue and expenditures, option 3, concludes the funding will accommodate the proposal, to include the supplemental to replace a 19-year-old gradall. Staff recommends option 3, based on the Year 1 proposed budget of the 5-year plan. The Fugro Street Assessment classified streets in need of repair based on the Pavement Condition Index (PCI). With potential assistance from Tarrant County regarding Harwood Road mill and overlay from Central  AGENDA Drive to Martin Drive, L. Don Dodson mill and overlay from Central Drive to Murphy Drive, Hospital Parkway mill and overlay from SH183 to Pipeline Road, the 15 streets identified in the assessment for Year 1 could be addressed via contractual services. This recommendation is based on the current line items and expenditures currently in place. ATTACHMENTS: Operation and Maintenance Proposed Fiscal Year 2018/2019 Budget Proposed Revenue and Expenditures Option 1 Proposed Revenue and Expenditures Option 2 Proposed Revenue and Expenditures Option 3 Proposed 5 Year Plan Budget Program Summary Budget Supplemental Summary Budget Supplemental Request Page 2 of 2  AGENDA Expense Budget Worksheet Report Budget Year 2019 2019 Final City Account Account Description Manager Proposed Fund 227 - EDC -4B STREET IMPROVEMENT Department 45 - PUBLIC WORKS Division 02 - ADMINISTRATION SUPPLIES 8105 FUEL AND OIL 10,000.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Final City Manager Fuel for eleven vehicles and nine heavy equipment 1.0000 10,000.00 10,000.00 Proposed Final City Manager Proposed Totals $10,000.00 8106 MINOR APPARATUS 4,000.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Final City Manager Asphalt rakes 1.0000 300.00 300.00 Proposed Final City Manager Consumable supplies for tools 1.0000 450.00 450.00 Proposed Final City Manager Diamond saw blades 1.0000 750.00 750.00 Proposed Final City Manager Hand tools 1.0000 500.00 500.00 Proposed Final City Manager Power tools 1.0000 750.00 750.00 Proposed Final City Manager Shovels 1.0000 500.00 500.00 Proposed Final City Manager Small equipment 1.0000 750.00 750.00 Proposed Final City Manager Proposed Totals $4,000.00 8130 SIGNS 40,300.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Final City Manager Reflective sheeting 1.0000 16,800.00 16,800.00 Proposed Final City Manager Sackrete 1.0000 900.00 900.00 Proposed Final City Manager Sheeted sign blanks 1.0000 1,000.00 1,000.00 Proposed Final City Manager Sign blanks 1.0000 10,400.00 10,400.00 Proposed Final City Manager Sign hardware 1.0000 8,000.00 8,000.00 Proposed Run by JACKIE HANCOCK on 07/18/2018 15:48:14 PM Page 1 of 5  AGENDA Expense Budget Worksheet Report Budget Year 2019 2019 Final City Account Account Description Manager Proposed Fund 227 - EDC -4B STREET IMPROVEMENT Department 45 - PUBLIC WORKS Division 02 - ADMINISTRATION SUPPLIES Final City Manager Sign posts 1.0000 3,200.00 3,200.00 Proposed Final City Manager Proposed Totals $40,300.00 SUPPLIES Totals $54,300.00 MAINTENANCE 8205 MAINTENANCE SIDEWALKS AND CURBS 23,000.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Final City Manager Concrete and supplies for drive approach and sidewalk repairs 1.0000 23,000.00 23,000.00 Proposed Final City Manager Proposed Totals $23,000.00 8208 MAINTENANCE STREETS AND HIGHWAYS 80,000.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Final City Manager Asphalt for small road repairs 1.0000 40,000.00 40,000.00 Proposed Final City Manager Base materials 1.0000 10,000.00 10,000.00 Proposed Final City Manager Botanical 1.0000 1,000.00 1,000.00 Proposed Final City Manager Concrete 1.0000 10,000.00 10,000.00 Proposed Final City Manager Road markings 1.0000 15,000.00 15,000.00 Proposed Final City Manager Traffic control 1.0000 4,000.00 4,000.00 Proposed Final City Manager Proposed Totals $80,000.00 8210 MAINTENANCE EQUIPMENT 19,900.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Final City Manager Asphalt Zipper teeth replacement 1.0000 2,500.00 2,500.00 Proposed Final City Manager Equipment maintenance and repair 1.0000 17,400.00 17,400.00 Proposed Final City Manager Proposed Totals $19,900.00 Run by JACKIE HANCOCK on 07/18/2018 15:48:14 PM Page 2 of 5  AGENDA Expense Budget Worksheet Report Budget Year 2019 2019 Final City Account Account Description Manager Proposed Fund 227 - EDC -4B STREET IMPROVEMENT Department 45 - PUBLIC WORKS Division 02 - ADMINISTRATION MAINTENANCE 8212 MAINTENANCE MOTOR VEHICLES 15,000.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Final City Manager Vehicle maintenance and repair 1.0000 15,000.00 15,000.00 Proposed Final City Manager Proposed Totals $15,000.00 8224 MAINTENANCE TRAFFIC SIGNALS 38,310.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Final City Manager Monitors and load switches 1.0000 3,450.00 3,450.00 Proposed Final City Manager Opticom 1.0000 8,650.00 8,650.00 Proposed Final City Manager School zone warning system maintenance 1.0000 6,050.00 6,050.00 Proposed Final City Manager Signal hardware 1.0000 6,650.00 6,650.00 Proposed Final City Manager Signal light maintenance 1.0000 13,510.00 13,510.00 Proposed Final City Manager Proposed Totals $38,310.00 MAINTENANCE Totals $176,210.00 CONTRACTUAL SERVICES 8310 CONTRACT LABOR 1,049,380.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Final City Manager Cheeksparger @ Heritage road reconstruction (City's portion) 1.0000 50,000.00 50,000.00 Proposed Final City Manager Cheeksparger @ Heritage signalization (City's portion) 1.0000 50,000.00 50,000.00 Proposed Final City Manager Concrete repairs (panels, sidewalks & ADA ramps) 1.0000 450,000.00 450,000.00 Proposed Final City Manager Crack routing and sealing 1.0000 150,000.00 150,000.00 Proposed Final City Manager Investment Advisory Services - Valley View Consulting, LLP 4.0000 2,345.00 9,380.00 Proposed Final City Manager Street light rehabilitation and installation 1.0000 20,000.00 20,000.00 Proposed Final City Manager Striping and traffic markings 1.0000 120,000.00 120,000.00 Proposed Run by JACKIE HANCOCK on 07/18/2018 15:48:14 PM Page 3 of 5  AGENDA Expense Budget Worksheet Report Budget Year 2019 2019 Final City Account Account Description Manager Proposed Fund 227 - EDC -4B STREET IMPROVEMENT Department 45 - PUBLIC WORKS Division 02 - ADMINISTRATION CONTRACTUAL SERVICES Final City Manager Subgrade repairs 1.0000 200,000.00 200,000.00 Proposed Final City Manager Proposed Totals $1,049,380.00 8321 RENTALS 2,000.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Final City Manager Equipment rental 1.0000 2,000.00 2,000.00 Proposed Final City Manager Proposed Totals $2,000.00 CONTRACTUAL SERVICES Totals $1,051,380.00 DEBT SERVICE & TRANSFERS 8412 PAYING AGENT FEES 300.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Final City Manager Fiscal agent fees tied to Series 2005 G.O. Refunding portion 1.0000 300.00 300.00 Proposed Final City Manager Proposed Totals $300.00 8414.0001 DEBT PRINCIPAL LEASE PYMT 28,250.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Final City Manager Enterprise Round 1 Replacement Annual Payment 1.0000 13,450.00 13,450.00 Proposed Final City Manager Enterprise Round 2 Replacement Annual Payment 1.0000 14,800.00 14,800.00 Proposed Final City Manager Proposed Totals $28,250.00 8498 OPERATING TRANSFERS 40,800.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Final City Manager General Obligation Refunding Bonds SIEDC, Series 2005 Interest 1.0000 800.00 800.00 Proposed Final City Manager General Obligation Refunding Bonds, SIEDC, Series 2005 Principal 1.0000 40,000.00 40,000.00 Proposed Final City Manager Proposed Totals $40,800.00 Run by JACKIE HANCOCK on 07/18/2018 15:48:14 PM Page 4 of 5  AGENDA Expense Budget Worksheet Report Budget Year 2019 2019 Final City Account Account Description Manager Proposed Fund 227 - EDC -4B STREET IMPROVEMENT Department 45 - PUBLIC WORKS Division 02 - ADMINISTRATION DEBT SERVICE & TRANSFERS 8499 CONTINGENCY 60,000.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Final City Manager Emergency repairs: street lights, guardrails, signals, etc. 1.0000 60,000.00 60,000.00 Proposed Final City Manager Proposed Totals $60,000.00 DEBT SERVICE & TRANSFERS Totals $129,350.00 CAPITAL OUTLAY 9104 IMPROVEMENTS OTHER THAN BUILDINGS 120,000.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Final City Manager Pedestrian crossing warning system 1.0000 120,000.00 120,000.00 Proposed Final City Manager Proposed Totals $120,000.00 CAPITAL OUTLAY Totals $120,000.00 Division 02 - ADMINISTRATION Totals $1,531,240.00 Department 45 - PUBLIC WORKS Totals $1,531,240.00 Fund 227 - EDC -4B STREET IMPROVEMENT Totals $1,531,240.00 Net Grand Totals $1,531,240.00 Run by JACKIE HANCOCK on 07/18/2018 15:48:14 PM Page 5 of 5  AGENDA City of Bedford OPTION 1 Street Improvement Economic Development Corporation Proposed Revenue and Expenditures Fiscal Year Ending September 30, 2019 Projected Fund Balance October 1, 2018 $ 1,249,449 Revenue: Sales Tax $ 2,700,000 Special Sales Tax - Interest Income $ 30,000 Total Revenue $ 2,730,000 Required Reserve $ 40,800 Available Funds $ 3,938,649 Expenditures Supplies 54,300 Maintenance 886,810 Contract Services 1,235,380 Debt Service 69,350 Contingency 60,000 Design/Engineering/Construction - Capital Outlay 438,300 Total Expenditures $ 2,744,140 Available Funds Less Expenditures $ 1,194,509 Projected Fund Balance, September 30, 2019 $ 1,235,309  AGENDA City of Bedford OPTION 2 Street Improvement Economic Development Corporation Proposed Revenue and Expenditures Fiscal Year Ending September 30, 2019 Projected Fund Balance October 1, 2018 $ 1,249,449 Revenue: Sales Tax $ 2,700,000 Special Sales Tax - Interest Income $ 30,000 Total Revenue $ 2,730,000 Required Reserve $ 40,800 Available Funds $ 3,938,649 Expenditures Supplies 54,300 Maintenance 562,210 Contract Services 1,941,665 Debt Service 69,350 Contingency 60,000 Design/Engineering/Construction - Capital Outlay 438,300 Total Expenditures $ 3,125,825 Available Funds Less Expenditures $ 812,824 Projected Fund Balance, September 30, 2019 $ 853,624  AGENDA City of Bedford OPTION 3 Street Improvement Economic Development Corporation Proposed Revenue and Expenditures Fiscal Year Ending September 30, 2019 Projected Fund Balance October 1, 2018 $ 1,249,449 Revenue: Sales Tax $ 2,700,000 Special Sales Tax - Interest Income $ 30,000 Total Revenue $ 2,730,000 Required Reserve $ 40,800 Available Funds $ 3,938,649 Expenditures Supplies 54,300 Maintenance 562,210 Contract Services 1,941,665 Debt Service 69,350 Contingency 60,000 Design/Engineering/Construction - Capital Outlay 318,300 Total Expenditures $ 3,005,825 Available Funds Less Expenditures $ 932,824 Projected Fund Balance, September 30, 2019 $ 973,624  AGENDA Proposed 5 Year Plan Street Name Route Back Route Ahead Section Area Plan Year Treatment PCI New PCI Treatment Cost Year 1 BENT OAK DR Forest Ridge Drive End of Cul-de-sac 19249.76 1 AC - Mill and Overlay 50.92 100 $ 38,499.52 BLUEBONNET LN Murphy Drive Live Oak Lane 10521.42 1 AC - Mill and Overlay 50.48 100 $ 21,042.84 CANTEBRIA XING Forest Ridge Drive Oak Creek Lane 15067.5 1 AC - Mill and Overlay 50.77 100 $ 30,135.00 DORA ST Phyllis Street End of Pavement 12280.08 1 AC - Mill and Overlay 51.37 100 $ 24,560.16 FOREST RIDGE DR Hardisty Road Spargercrest Drive 13244.52 1 AC - Mill and Overlay 50.29 100 $ 26,489.04 GLENWOOD CT Off of Willow Bend Drive CUL-DE-SAC 5456.28 1 AC - Mill and Overlay 50.66 100 $ 10,912.56 HASTINGS CT Off of Dorchester Drive CUL-DE-SAC 2986.44 1 AC - Mill and Overlay 53.2 100 $ 5,972.88 JAMES LN Glenda Drive Dora Street 29485.56 1 AC - Mill and Overlay 50.18 100 $ 58,971.12 MAYFAIR HILL CT Off of Shady Lake Drive SHADY LAKE DR 46509.98 1 AC - Mill and Overlay 50.54 100 $ 93,019.96 MISTY CT Vine Ridge End of Cul-de-sac 8247.56 1 AC - Mill and Overlay 51.14 100 $ 16,495.12 NATCHEZ AVE Pipeline Road Central Drive 29874.24 1 AC - Mill and Overlay 50.72 100 $ 59,748.48 NOTTINGHAM DR Sherwood Drive End of Pavement 16236 1 AC - Mill and Overlay 50.36 100 $ 32,472.00 PILGRIM PL Off of Willow Bend Drive WILLOW BEND DR 1890.5 1 AC - Mill and Overlay 52.85 100 $ 3,781.00 SHADY MEADOW DR Shady Brook Spring Brook Drive 70885 1 AC - Mill and Overlay 50.21 100 $ 141,770.00 SPRING OAKS CT Off of Post Oak Drive CUL-DE-SAC 22211.34 1 AC - Reclamation 7.44 100 $ 222,113.40 $ 785,983.08 Year 2 GLENDA DR Belle Street Dora Street 8782.2 2 AC - Mill and Overlay 50.29 100 $ 17,564.40 OAK VALLEY DR Harwood Road Bedford Oaks Drive 2889.32 2 AC - Mill and Overlay 53.59 100 $ 5,778.64 SUSAN DR Emerald Street 177' E.of Emerald St. 24616.48 2 AC - Mill and Overlay 50 100 $ 49,232.96 HARWOOD RD Hurst City Limits Brown Trail 90710 2 AC - Reclamation 0 100 $ 907,100.00 AMHERST CIR AMHERST CIR 0 7532.52 2 PCC - Panel Replacement 51.09 76.09 $ 60,260.16 AMHERST CIR CUMMINGS DR 0 3593.52 2 PCC - Panel Replacement 50.4 75.4 $ 28,748.16 AMHERST CIR 0 CHERRY AN LN 2772.5 2 PCC - Panel Replacement 50.31 75.31 $ 22,180.00 MATTERHORN DR Off of Eagles Nest Drive EVEREST DR 29405.88 2 PCC - Panel Replacement 50.62 75.62 $ 235,247.04 PECAN BEND DR BEDFORD TRAIL CONDOS Brown Trail 10605.72 2 PCC - Panel Replacement 50.74 75.74 $ 84,845.76 ROYAL CRESCENT DR Matterhorn Drive Falcon Trail 18909.88 2 PCC - Panel Replacement 50.29 75.29 $ 151,279.04 SHADY LN SHADY LN 0 14157.3 2 PCC - Panel Replacement 50.4 75.4 $ 113,258.40 $ 1,675,494.56 Year 3 BEDFORDSHIRE ST Lincolnshire Drive Harwood Road 29070.56 3 AC - Mill and Overlay 50.46 100 $ 58,141.12 JOSHUA CT Off of Michael Drive CUL-DE-SAC 34550.7 3 AC - Mill and Overlay 50.57 100 $ 69,101.40 OLEANDER CT Off of Rosemary Court CUL-DE-SAC 15974.68 3 AC - Mill and Overlay 50.27 100 $ 31,949.36 PARK AVE Versante Drive Forest Drive 10112.76 3 AC - Mill and Overlay 50.97 100 $ 20,225.52 SHADY BROOK DR Bedford Road Shady Grove 29631.36 3 AC - Mill and Overlay 50.68 100 $ 59,262.72 WAYFARER RD MEANDERING WAY Willow Bend 9900 3 AC - Mill and Overlay 50.08 100 $ 19,800.00 WILDFLOWER CT Off of Country Meadows Dr COUNTRY MEADOWS DR 50853.88 3 AC - Mill and Overlay 50.33 100 $ 101,707.76 HARWOOD RD Spring Valley Drive Brown Trail 654.72 3 AC - Reclamation 25.45 100 $ 6,547.20 PHYLLIS ST Brown Trail Ravenswood Drive 10856.24 3 AC - Reclamation 2.17 100 $ 108,562.40 RIDGE CT Off of Ridge Drive CUL-DE-SAC 5629.6 3 AC - Reclamation 9.48 100 $ 56,296.00 CONDOR TRL Eagle's Nest Drive Everest Drive 16624.68 3 PCC - Panel Replacement 50.26 75.26 $ 132,997.44 OAKWOOD DR 0 HARWOOD RD 4027.02 3 PCC - Panel Replacement 50.38 75.38 $ 32,216.16 SOMERSET TER Stonegate Drive Bedford Road 27890.08 3 PCC - Panel Replacement 50.38 75.38 $ 223,120.64 AMHERST DR MCLAIN RD 0 7050.96 3 PCC - Reconstruction 7.28 100 $ 105,764.40 $ 1,025,692.12  AGENDA Proposed 5 Year Plan Street Name Route Back Route Ahead Section Area Plan Year Treatment PCI New PCI Treatment Cost Year 4 BELLE ST End of Pavement Brown Trail 7318.08 4 AC - Mill and Overlay 50.06 100 $ 14,636.16 CHATTANOOGA DR Richmond Drive Central Drive 13445.62 4 AC - Mill and Overlay 50.35 100 $ 26,891.24 EMBER DR Mulberry Lane Harwood Road 20757.24 4 AC - Mill and Overlay 50.33 100 $ 41,514.48 HARWOOD TER 135' West of Spring Grove Harwood Court 7856.64 4 AC - Mill and Overlay 50.29 100 $ 15,713.28 PARKWOOD DR L. Don Dodson Drive State Highway 121 932.4 4 AC - Mill and Overlay 60.95 100 $ 1,864.80 REDWOOD ST Sequoia Lane Sage Lane 9326.68 4 AC - Mill and Overlay 50.03 100 $ 18,653.36 SHADY WILLOW CT Off of Shadybrook Drive SHADY BROOK DR 45979.86 4 AC - Mill and Overlay 50.5 100 $ 91,959.72 STANTON ST Circle Lane Storm Drive 10002.36 4 AC - Mill and Overlay 50.39 100 $ 20,004.72 TIMBERVIEW CIR Timber Grove Drive Crestview Drive 23127.94 4 AC - Mill and Overlay 50.15 100 $ 46,255.88 BELMONT CT Off of Shady Turf Drive DEAD END 5702.4 4 AC - Reclamation 3.57 100 $ 57,024.00 NORTHRIDGE DR Hurst City Limits North of Miranda 4648.76 4 AC - Reclamation 3.22 100 $ 46,487.60 OAK SHADOWS CIR HARWOOD RD HARWOOD RD & OAK SHADOW 1440.88 4 AC - Reclamation 41.02 100 $ 14,408.80 SHIRLEY WAY Circle Lane Forest Ridge Drive 22469.64 4 AC - Reclamation 3.92 100 $ 224,696.40 KINGSTON CT Off of Somerset Terrace CUL-DE-SAC 8961.78 4 PCC - Panel Replacement 50.31 75.31 $ 71,694.24 SHADY LN 0 End of Pavement 3635.88 4 PCC - Panel Replacement 51.16 76.16 $ 29,087.04 $ 720,891.72 Year 5 CHAPPARRAL CT Off of Pipeline Road DEAD END 8250.48 5 AC - Mill and Overlay 50.17 100 $ 16,500.96 OXFORD CT Off of Steeplechase Drive STEEPLECHASE DR 11880 5 AC - Mill and Overlay 50 100 $ 23,760.00 SHADY LAKE DR Hurst City Limits Spring Valley Drive 1995.84 5 AC - Mill and Overlay 50.39 100 $ 3,991.68 WOODHILL LN Forest Ridge Drive Cummings Drive 77317.76 5 AC - Mill and Overlay 50.21 100 $ 154,635.52 BROWN TRL Pipeline Rd BEDFORD RD 42430.9 5 AC - Reclamation 0 100 $ 424,309.00 DEVON CT Off of Michael Sean Drive MICHAEL SEAN DR 3062.4 5 AC - Reclamation 14.75 100 $ 30,624.00 DEVONSHIRE DR Const. Joint 186' N of LI Const. Joint east of bend 10606.96 5 AC - Reclamation 0 100 $ 106,069.60 GLENDA DR Pipeline Road Bedford Court 16885.44 5 AC - Reclamation 0 100 $ 168,854.40 EVEREST DR End of Cul-de-sac Matterhorn Drive 9480.84 5 PCC - Panel Replacement 51.05 76.05 $ 75,846.72 FORUM PKWY State Highway # 183 Commerce Place 53088.84 5 PCC - Panel Replacement 50.59 75.59 $ 424,710.72 PLAZA DR State Highway 183 Forum Parkway 5545 5 PCC - Panel Replacement 50.5 75.5 $ 44,360.00 $ 1,473,662.60  AGENDA City of Bedford Program Summary FY 2018-2019 Fund: Street Improvement Economic Development Corporation Department: Public Works Division: Administration PROGRAM DESCRIPTION In November 1997, Bedford voters approved a half-cent sales tax for the purpose of maintenance and improvements of the street network. Following approval of the tax levy, the Bedford Street Improvement Economic Development Corporation (SIEDC) was created to direct and authorize all expenditures, with the City Council having final approval. The Council appointed a corporation that is comprised of citizens and elected official to oversee the financial expenditures, street network maintenance and improvements. The street network is comprised of the roadway, curb and gutter, sidewalks, traffic signals, lane and intersection markings, and street signs. EXPENDITURE SUMMARY ACTUAL ACTUAL BUDGET PROJECTED BUDGET 15/16 16/17 17/18 17/18 18/19 Personnel Services* - - - - - Supplies 8,727 11,524 63,300 30,287 54,300 Maintenance 95,929 263,443 576,210 536,197 176,210 Contractual Services 1,135,685 722,115 1,492,600 1,633,798 951,380 Utilities - - - - - Sundry 1,389,747 1,420,877 1,464,206 1,439,206 129,350 Capital Outlay 533,154 232,489 1,590,000 393,625 120,000 TOTAL: $3,163,243 $2,650,447 $5,186,316 $4,033,113 $1,431,240 *This area does not have any personnel assigned. SIGNIFICANT CHANGES Final reduced payment of the Series 2005 General Obligation Refunding Bond. $1,349,675  AGENDA City of Bedford Supplemental Summary Form FY 2018-2019 FUND: Street Improvement Economic Development Corporation DEPARTMENT: Public Works DIVISION: Administration On-going One-time Total Amount Rank Request Title FTEs (Operations) Costs (Capital) Costs Requested 1 Gradall Replacement - $318,300 $318,300 TOTALS: - $318,300 $318,300  AGENDA City of Bedford - Supplemental Funding Request FY 2018-2019 FUND: Street Improvement Economic Development Corporation DEPARTMENT: Public Works DIVISION: Administration REQUEST TITLE: Gradall Replacement TOTAL: $318,300 COUNCIL GOAL: Be responsive to the needs of the community. TYPE: Capital Request reviewed by appropriate oversight division (if applicable): Not Applicable Core Service Council Goal/Priority Emerging Safety Need Regulation or Mandate Resident/Customer Expectation National Standard/Best Practice DESCRIPTION OF REQUEST The Gradall XL 3300 V is an 4x4 wheeled innovative piece of equipment that is necessary to assist with debris removal and excavator operations in roadways. The requested Gradall would be outfitted with a backfill blade, a 60" ditching bucket with a bolt on cutting edge. This versatile machine provides on/off pavement stability, a tilting telescopic arm (boom) that allows easier access & functionality to limited areas (such as under bridges and around trees) and has front, rear and side mobility boom operations. It can also be utilized to excavate sites, grade drainage channels, repair streets and remove fallen trees or debris from the City right-of-way. If approved, the current Gradall will be traded in for the newer model. BENEFITS/COST SAVINGS One of the main advantages of the Gradall XL 3300V is the short tail swing and compact size. This feature allows the flow of traffic in the adjacent lane to continue while the Gradall is operating. The current model disrupts traffic flow due to a lengthier cab that encompasses a secondary lane when being operated. Additional advantages include a 360 degree tilting boom that allows the operator to have full line of sight while excavating or removing debris from the roadway. CONSEQUENCES OF NOT FUNDING The present Gradall utilized by Public Works is considered a safety hazard, due to hydraulic issues. In addition, the bucket drifts during operation and parts are no longer available for immediate purchase. If left unfunded, this piece of equipment could result in an accident to property or injury to personnel due to the lack of proper operational functions. SUMMARY OF REQUEST TYPE FUND DEPT. DIV. ACCT. DESCRIPTION COST Capital 227 45 02 9109 Gradall XL 3300V $318,300 Grand Total: $318,300 COST/REVENUE COMPARISON FY 19/20 FY 20/21 FY 21/22 TOTAL FUTURE COST TOTAL FUTURE REVENUE  AGENDA FUND: Street Improvement Economic Development Corporation DEPT: Public Works DIVISION: Administration REQUEST: Gradall Replacement CAPITAL REQUEST # OF DESCRIPTION OF CAPITAL MAKE/MODEL COST PER UNIT TOTAL AMOUNT UNITS Excavator machinery Gradall XL 3300V 2018 $282,588.00 1 $282,588 ADDITIONAL EXPENSES Freight and options $38,212.00 1 $38,212 Trade in of current Gradall ($2,500.00) 1 ($2,500) TOTAL: $318,300 Is requested vehicle/equipment a replacement for an existing unit? (If yes, complete following information) Yes Unit #: 14 Year Purchased: 1999 Maintenance Cost last 24 months: 2,034 Age (Years): 19 Odometer: 10,892 Disposition of Vehicle: Trade in for newer model. MAINTENANCE REQUEST LOCATION OF # OF DESCRIPTION OF MAINTENANCE COST PER UNIT TOTAL AMOUNT MAINTENANCE UNITS TOTAL: PERSONNEL REQUEST PAY MANDATED POSITION TITLE FTE SALARY PENSION INSURANCE OTHER TOTAL GRADE EXPENSES TOTAL: