4B Board (Street Improvement Economic Development Corporation)

AGENDA Street Improvement Economic Development Corporation Tuesday, January 15, 2019 Bedford City Hall Building A 2000 Forest Ridge Drive Bedford, Texas 76021 REGULAR SESSION 6:00 P.M. CALL TO ORDER APPROVAL OF MINUTES 1. Approval of the June 25, 2018 regular meeting minutes. NEW BUSINESS 2. Consider and act upon appointment of a President, Vice President, Treasurer and Secretary to the Street Improvement Economic Development Corporation. 3. Receive financial status report. 4. Staff report on Fiscal Year 2017/2018 projects. 5. Staff report on Fiscal Year 2018/2019 projects. 6. Consider approval of an amended Fiscal Year 2018/2019 budget for the City of Bedford Street Improvement Economic Development Corporation. 7. Discussion on the Tarrant County 45th Community Development Block Grant. 8. Staff report on the installation of the traffic signal at the intersection of Cheeksparger Road and Heritage Avenue. 9. Discussion and possible action on the removal of the barricade on Woodpark Lane that closes the road to through traffic between Cummings Drive and Cheeksparger Road. 10. Discussion and possible action on Pedestrian Crosswalks. ADJOURNMENT CERTIFICATION I, the undersigned authority, do hereby certify that this Notice of Meeting was posted on the outside window in a display cabinet at the City Hall of the City of Bedford, Texas, a place convenience and readily accessible to the general public at all times, and said Notice was posted by the following date and time: Friday, January 11, 2019 at 5:00 p.m., and remained so posted at least 72 hours before said meeting convened. Michael Wells, City Secretary Date Notice Removed (Auxiliary aids and services are available to a person when necessary to afford an equal opportunity to participate in City functions and activities. Auxiliary aids and services or accommodations must be requested in writing to the City Secretary’s Office a minimum of seventy-two hours (72) hours prior to the scheduled starting time of the posted meeting. Requests can be delivered in person or mailed to the City Secretary’s Office at 2000 Forest Ridge Drive, Bedford, TX 76021, or emailed to citysecretary@bedfordtx.gov. Some requests may take longer due to the nature, extent and/or availability of such auxiliary aids, services or accommodations.) PRESENTER: Amanda Jacobs, Assistant City Secretary DATE: 01/15/19 Minutes ITEM: Consider approval of the following 4B Street Improvement Economic Development Corporation minutes: a) June 25, 2018 DISCUSSION: N/A ATTACHMENTS: June 25, 2018 STATE OF TEXAS § COUNTY OF TARRANT § CITY OF BEDFORD § The Board of Directors of the City of Bedford Street Improvement Economic Development Corporation, Bedford, Texas, met at 6:00 p.m. at Bedford City Hall, 2000 Forest Ridge Drive, Bedford, on the 25th day of July 2018 with the following members present: Roy W. Turner President Tina Penney Roy Savage Rusty Sartor Michael Boyter Mitchell Epstein Roger Fisher Constituting a quorum. Also present were: Brian Bosshardt City Manager/Executive Director Clifford Blackwell Assistant City Manager/Treasurer Kenny Overstreet Public Works Director Scott Tedford Assistant Public Works Director Jerry Laverty Street and Drainage Manager Dean Yanagi Senior Staff Engineer Amanda Jacobs Assistant City Secretary/Assistant Secretary CALL TO ORDER President Turner called the meeting to order at 6:00 p.m. APPROVAL OF MINUTES 1. Approval of the minutes of the January 16, 2018 regular meeting. Motioned by Director Boyter, seconded by Director Epstein, to approve the minutes of the January 16, 2018 regular meeting, with one change. Motion passed 6-0-0. President Turner declared the motion carried. NEW BUSINESS 2. Staff report on the status of Fiscal Year 2017/2018 projects Public Works Director Kenny Overstreet presented information on this item. • Bedford Court East reconstruction – Construction began January 8, 2018. Estimated completion date is September 2018. • Rankin Drive reconstruction from Forest Ridge Drive to Brook Hollow Park – Project is delayed until the construction on the drainage channel wall is completed. • Bedford Road asphalt mill and overlay from Somerset Terrace to Brown Trail – Completed May 2018.  • Harwood Road design from west city limit to east city limit – Project was abandoned at this time. A mill and asphalt overlay was completed in May 2018 from SH121 to FM 157 and Central Drive to Forest Ridge Drive. • Martin Drive asphalt mill and overlay from Cummings Drive to Cheeksparger Road – Completed May 2018. • Bobwhite Drive, Blue Jay Court, Eagle Drive, Hawk Lane, Warbler Drive and Wren Court asphalt mill and overlay – Estimated start date is the end of July 2018. • Loma Alta Addition asphalt mill and overlay – Estimated start date is the end of July 2018. • Shady Lane asphalt mill and overlay from Shady Brook Drive to Shady Grove Drive – Estimated start date is the end of July 2018. • Briarhaven Drive asphalt mill and overlay from Forest Ridge Drive to McLain Road – Estimated start date is the end of July 2018. • Spargercrest Drive asphalt mill and overlay from Forest Ridge Drive to McLain Road – Estimated start date is the end of July 2018. • Shady Turf asphalt mill and overlay from Schumac Lane to Hialeah Path – Estimated start date is the end of July 2018. • Hialeah Path mill and overlay from Schumac Lane to Shady Turf Drive – Estimated start date is the end of July 2018. • Concrete panel repair/replacement at various locations – Construction began on July 5, 2018 with an estimated completion of September 2018. • Crack routing and sealing at various locations – Project was completed in May 2018. • Sidewalk and handicap ramp repairs at various locations – Construction began on July 5, 2018 with an estimated completion of September 2018. • Street light rehabilitation and installation at various locations – Project is in progress. • Striping and traffic markings at various locations – Project was bid on June 25, 2018. Project start date is August 2018. • Pedestrian crossing warning system installation at the 3300 block of Martin Drive, Brown Trail at Carolyn Drive and the update of the pedestrian crossing warning system in the 3400 block of Central Drive with in-lane lighting – Estimated start date is the Summer of 2018. 3. Receive the Financial Status Report for Fiscal Year 2018. Cliff Blackwell, Assistant City Manager/Treasurer presented information on this item. Mr. Blackwell stated that there will be an interest payment of $800 for Debt Service made on August 1, 2018; that sales tax receipts through July 2018 are running 5.74 percent or $386,152 above last year on the year-to-date basis; and that after a payment of $40,800, which will be paid February 1, 2019, the Street Improvement Economic Development Corporation will be debt free. 4. Review and discussion on the street assessment that was completed by Fugro Roadware, Inc. 5. Discussion and consideration of three proposed budget options and approval of the Fiscal Year 2018/2019 budget for the City of Bedford Street Improvement Economic Development Corporation (SIEDC). Items 4 and 5 were discussed together. Public Works Director Kenny Overstreet presented information on this item. Mr. Overstreet presented three scenarios received from the Fugro Roadware, Inc., a $1,000,000 per year list, a $2,000,000 per year list, and a $5.4M per year list. Mr. Overstreet stated that the overall street rating is 61.1 paving condition index, and that a rating of 30 or below requires a complete rebuild. Mr. Overstreet stated that staff assessed the street repair order by projects that could be funded with cash. Mr. Overstreet presented three options for projects. Option 1 would fund the base operation and mill and overlay on Harwood Road, from Central to Martin, Brown Trail to McClain, McClain to Forest Ridge and Brown Trail to the Hurst city limits. Staff does not recommend this option due to infrastructure issues and upcoming Phase Next construction. Option 2 would fund the base operation and mill and overlay on Harwood Road from Central Drive to Martin Drive; L. Don Dodson from Central Drive to Murphy Drive; Hospital Parkway from SH 183 to Pipeline Road; year one of the proposed five-year plan and not funding the pedestrian crosswalks and utilize the $120,000 to complete additional road repairs. Option 3 would fund the base operation and mill and overlay on Harwood Road from Central Drive to Martin Drive; L. Don Dodson from Central Drive to Murphy Drive; Hospital Parkway from SH 183 to Pipeline Road; proposed five-year plan and the purchase of a Gradall. Staff will seek assistance from Tarrant County for the work on the major thoroughfares. There was discussion regarding slurry sealing Harwood Road until a permanent repair can be made and the purchase of a Gradall. Motioned by Director Boyter, seconded by Director Fisher, to approve the FY 2018/2019 SIEDC budget, staff’s recommendation for Option 3 and directing staff to research temporary repair options for Harwood Road. Motion passed 6-0-0. President Turner declared the motion carried. ADJOURNMENT President Turner adjourned the meeting at 6:57 p.m. ____________________________ Roy Turner, President ATTEST: ________________________________ Amanda Jacobs Assistant City Secretary PRESENTER: Brian Bosshardt, Executive Director DATE: 01/15/19 ITEM: Consider and act upon the appointment of a President, Vice President, Treasurer, and Secretary to the Street Improvement Economic Development Corporation. DISCUSSION: According the Section 3.1(a) of the bylaws for the Street Improvement Economic Development Corporation (SIEDC), the officers of the Corporation shall be a president, a vice president, a secretary and a treasurer and such officers as the Board may from time to time elect to fill a vacancy or as appointed by the Council. The terms of the office shall be for two years with the term of office expiring on September 30th. FISCAL IMPACT: ATTACHMENTS: N/A SIEDC Bylaws  BYLAWS OF THE CITY OF BEDFORD STREET IMPROVEMENT ECONOMIC DEVELOPMENT CORPORATION ARTICLE I PURPOSE AND POWERS Section 1.1 Purpose. The Corporation is incorporated for the purposes set forth in Article Four of its Articles of Incorporation, the same to be accomplished on behalf of the City of Bedford, Texas (the "City") as its duly constituted authority and instrumentality in accordance with the Development Corporation Act of 1979, as amended, Texas Revised Civil Statutes Annotated Article 5190.6 (the "Act"), and other applicable laws. Section 1.2 Powers. In the fulfillment of its corporate purpose, the Corporation shall be governed by Section 4B of the Act and an election held in the City on November 4, 1997 (the "Election"), and shall have all the powers set forth and conferred in its Articles of Incorporation, in the Act, and in other applicable law, subject to the limitations prescribed therein and herein and to the provisions thereof and hereof. ARTICLE II BOARD OF DIRECTORS Section 2.1 Powers, Number and Term of Office. (a) The property and affairs of the Corporation shall be managed and controlled by a Board of Directors (the "Board") under the guidance and direction of the City Council of the City (the "Council") and, subject to the restrictions imposed by law, by the Articles of Incorporation, and by these Bylaws, the Board shall exercise all of the powers of the Corporation. (b) The Board shall consist of seven (7) directors, each of whom shall be appointed by the Council. (c) The directors constituting the first Board shall be those directors named in the Articles of Incorporation. Successor directors shall have the qualifications, shall be of the classes of directors, and shall be appointed to the terms set forth in the Articles of Incorporation. (d) Any director may be removed from office by the Council at will. Section 2.2 Meetings of Directors. (a) The directors may hold their meetings at such place or places in the City as the Board may from time to time determine; provided, however, in the absence of any such determination by the Board, the meetings shall be held at the principal office of the Corporation as specified in Section 5.1 of these Bylaws. Regular meetings of the Board shall be held without the necessity of notice to directors at such times and places as shall be designated from time to time by the Board. Special meetings of the Board shall be held whenever called by the president, by a majority of the directors, by the Mayor of the City, or by a majority of the Council. 0287041.02  (b) The secretary shall give notice to each director of each special meeting in person or my mail, telephone or telegraph, at least two (2) hours before the meeting. Unless otherwise indicated in the notice thereof, any and all matters pertaining to the purposes of the Corporation may be considered and acted upon at a special meeting. At any meeting at which every director shall be present, even though without any notice, any matter pertaining to the purpose of the Corporation may be considered and acted upon consistent with applicable law. (c) Whenever any notice is required to be given to the Board, said notice shall be deemed to be sufficient if given by depositing the same in a post office box in a sealed postpaid wrapper addressed to the person entitled thereto at his or her post office address as it appears on the books of the Corporation, and such notice shall be deemed to have been given on the day of such mailing. Attendance of a director at a meeting shall constitute a waiver of notice of such meeting, except attendance of a director at a meeting for the express purpose of objecting to the transaction of any business on the grounds that the meeting is not lawfully called or convened. Neither the business to be transacted at nor the purpose of any regular or special meeting of the Board need be specified in the notice to directors or waiver of notice of such meeting, unless required by the Board. A waiver of notice in writing, signed by the person or persons entitled to said notice, whether before or after the time stated therein, shall be deemed equivalent to the giving of such notice. Section 2.3 Open Meetings Act. All meetings and deliberations of the Board shall be called, convened, held, and conducted, and notice shall be given to the public, in accordance with the Texas Open Meetings Act, as amended, Chapter 551, Texas Government Code. Section 2.4 Quorum. A majority of the entire membership of the Board shall constitute a quorum to conduct official business of the Corporation. The act of a majority of the Board of Directors present at a meeting at which a quorum is in attendance shall constitute the act of the Board and of the Corporation, unless the act of a greater number is required by law. Section 2.5 Conduct of Business. (a) At the meetings of the Board, matters pertaining to the business of the Corporation shall be considered in accordance with rules of procedure as from time to time prescribed by the Board. (b) At all meetings of the Board, the president shall preside. In the absence of the president, the vice president shall preside. (c) The president shall be a voting member of the Board. (d) The secretary of the Corporation shall act as secretary of all meetings of the Board, but in the absence of the secretary, the presiding officer may appoint any person to act as secretary of the meeting. The treasurer and any assistant secretary may, at the option of the Board, be employees of the City and each member of the Board with the exception of the President, Vice President or Secretary, may be appointed as Assistant Secretaries; provided, however, that to the extent the treasurer or any assistant secretary is an employee of the City such person shall not be a member of the Board. 0287041.02 -2-  Section 2.6 Committees of the Board. The Board may designate two (2) or more directors to constitute an official committee of the Board to exercise such authority, as approved by resolution of the Board. It is provided, however, that all final, official actions of the Corporation may be exercised only by the Board. Each committee so designated shall keep regular minutes of the transactions of its meetings and shall cause such minutes to be recorded in books kept for that purpose in the principal office of the Corporation and any such meetings must be conducted in accordance with the provisions of the Texas Open Meetings Act, as amended, Chapter 551, Texas Government Code, if applicable. Section 2.7 Compensation of Directors. Directors shall not receive any salary or compensation for their services as directors. However, they shall be reimbursed for their actual expenses incurred in the performance of their official duties as directors. ARTICLE III OFFICERS Section 3.1 Titles and Terms of Office. (a) The officers of the Corporation shall be a president, a vice president, a secretary and a treasurer, and such other officers as the Board may from time to time elect to fill a vacancy or as appointed by the Council. One person may hold more than one office, except that the president shall not hold the office of secretary. Initial officers shall serve for the terms disclosed in the Articles of Incorporation. Thereafter, terms of office shall be for two (2) years with the term of office expiring on September 30 of each year. Upon the expiration of the terms, each officer shall have the right to be reappointed or reelected. (b) All officers shall be subject to removal from office at any time by a vote of a majority of the Council. (c) A vacancy in the office of any director shall be filled by a vote of a majority of the directors. Section 3.2 Powers and Duties of the President. The president shall be the chief operating executive officer of the Corporation, and subject to the authority of the Board, the president shall be in general charge of the properties and affairs of the Corporation, and execute all contracts, conveyances, franchises, bonds, deeds, assignments, mortgages, notes and other instruments in the name of the Corporation. The President shall preside over the meetings of the Corporation. Section 3.3 Vice President. The vice president shall have such powers and duties as may be prescribed by the Board and shall exercise the powers of the president during that officer's absence or inability to act, in their respective order. Any action taken by the vice president in the performance of the duties of the president shall be conclusive evidence of the absence or inability to act of the president at the time such action was taken. Section 3.4 Treasurer. The treasurer shall be the chief fiscal officer of the Corporation, and shall have the responsibility to see to the handling, custody, and security of all funds and securities of the Corporation in accordance with these bylaws. When necessary or proper, the treasurer may endorse and sign, on behalf of the Corporation, for collection or issuance, checks, 0287041.02 -3- notes, and other obligations in or drawn upon such bank, banks or depositories as shall be designated by the Board consistent with these bylaws. The treasurer shall see to the entry in the books of the Corporation full and accurate accounts of all money received and paid out on account of the Corporation. The treasurer shall, at the expense of the Corporation, give such bond for the faithful discharge of his/her duties in such form, and amount as the Board or the Council may require. All check writing authority will follow all applicable City policies concerning authorizations, signatures and disbursements. Section 3.5 Secretary. The secretary shall keep the minutes of all meetings of the Board and books provided for that purpose, shall give and serve all notices, may sign with the president in the name of the Corporation, and/or attest the signature thereto, all contracts, conveyances, franchises, bonds, deeds, assignments, mortgages, notes and other instruments of the Corporation, shall have charge of the corporate books, records, documents and instruments, except the books of account and financial records and securities, and such other books and papers as the Board may direct, all of which shall at all reasonable times be open to public inspection upon application at the office of the Corporation during business hours, and shall in general perform all duties incident to the office of secretary subject to the control of the Board. Section 3.6 Executive Director. The City Manager will serve as the Executive Director of the Corporation to provide administrative support services for the Corporation, and perform duties as prescribed by the Board and Council. The Executive Director shall not be a member of the Board. Section 3.7 The president, vice president, and the secretary shall be named from among the members of the Board. The treasurer and any assistant secretary may, at the option of the Board, be employees of the City. To the extent that the treasurer or any assistant secretary are employees of the City they shall not be members of the Board. The City Manager shall retain legal counsel and financial advisors for the Corporation, subject to the approval of the majority of the Board. Section 3.8 Compensation. Officers who are members of the Board shall not receive any salary or compensation for their services, except that they shall be reimbursed for the actual expenses incurred in the performance of their official duties as officers. ARTICLE IV FUNCTIONAL CORPORATE DUTIES AND REQUIREMENTS Section 4.1 City of Bedford Street Improvement Economic Development Corporation Plan. (a) It shall be the duty and obligation of the Board to finance and implement the City of Bedford Street Improvement Economic Development Corporation Plan subject to approval or disapproval by Council. (b) In carrying out its obligations under subsection (a), the Corporation shall be authorized to exercise all rights and powers granted under the Act, including, but not limited to Section 4B. (c) The Board shall periodically submit reports to the Council as to the status of its activities in carrying out its obligations under this Section. 0287041.02 -4-  (d) Any and all agreements between the Corporation and other parties shall be authorized, executed, and approved, and delivered in accordance with applicable law. Section 4.2 Annual Corporate Budget. Prior to the commencement of each fiscal year of the Corporation, the Board shall adopt a proposed budget of expected revenues from sources set out in Section 4.5 of this article and proposed expenditures for the next ensuing fiscal year. The budget shall contain such classifications and shall be in such form as may be prescribed from time to time by the Council. The budget shall not be effective until the same has been approved by the Council. Section 4.3 Books, Records, Audits. (a) The Corporation shall keep and properly maintain in accordance with generally accepting accounting principles, complete books, records, accounts, and financial statements pertaining to its corporate funds, activities, and affairs. (b) At the direction of the Council, the books, records, accounts, and financial statements of the Corporation may be maintained for the Corporation by the accountants, staff and personnel of the City. (c) The Corporation, or the City if the option of subsection (b) is selected, shall cause its books, records, accounts, and financial statements to be studied at least once each fiscal year by an outside, independent auditing and accounting firm selected by Council and approved by the Board. Such an audit shall be at the expense of the Corporation. Section 4.4 Deposit and Investment of Corporation Funds. (a) All proceeds from loans or from the issuance of bonds, notes, or other debt instruments ("Obligations") issued by the Corporation shall be deposited and invested as provided in the resolution, order, indenture, or other documents authorizing or relating to their execution or issuance. (b) Subject to the requirements of contracts, loan agreements, indentures or other agreements securing Obligations, all other money of the Corporation, if any, shall be deposited, secured, and/or invested in the manner provided for the deposit, security, and/or investment of the public funds of the City. The Board, with Council approval, shall designate the accounts and depositories to be created and designated for such purposes, and the methods of withdrawal of funds therefrom for use by and for the purposes of the corporation upon the signature of its treasurer and such other persons as the Board designates. The accounts, reconciliation, and investment of such funds and accounts shall be performed by the City Manager of the City, or her designee. Section 4.5 Expenditure of Corporate Money. The sales and use taxes collected pursuant to Section 4B of the Act and the proceeds from the investment of funds of the Corporation, the proceeds from the sale of property, revenues generated by any Projects as defined in Section 4B of the Act and payable to the Corporation or any other source of revenues that are payable to the Corporation, and the proceeds derived from the sale of Obligations, may be expended by the Corporation for any of the purposes authorized by the Act, the City's Home Rule Charter, and the Election, subject to the following limitations: 0287041.02 -5-  (i) Expenditures that may be made from a fund created with the proceeds of Obligations, and expenditures of money derived from sources other than the proceeds of Obligations may be used for the purpose of financing or otherwise providing one or more Projects, as defined in Section 4B of the Act and in accordance with the Election; (ii) All other proposed expenditures shall be made in accordance with and shall be set forth in the annual budget required by Section 4.2 or in contracts meeting the requirements of Section 4.1(d) of this Article. Section 4.6 Issuance of Obligations. No Obligations, including refunding obligations, shall be authorized or sold and delivered by the Corporation unless the Council approves such Obligations by action taken prior to the date of initial delivery of the Obligations to the initial purchasers thereof. ARTICLE V MISCELLANEOUS PROVISIONS Section 5.1 Principal Office. (a) The principal office and the registered office of the Corporation shall be the registered office of the Corporation specified in the Articles of Incorporation. (b) The Corporation shall have and shall continually designate a registered agent at its office, as required by the Act. Section 5.2 Fiscal Year. The fiscal year of the Corporation shall be the same as the fiscal year of the City. Section 5.3 Seal. The seal of the Corporation shall be determined by the Board. Section 5.4 Resignations. Any director or officer may resign at any time. Such resignation shall be made in writing and shall take effect at the time specified therein, or, if no time is specified, at the time of its receipt by the president or secretary. The acceptance of resignation shall not be necessary to make it effective, unless expressly so provided in the resignation. Section 5.5 Approval or Advice and Consent of the Council. To the extent that these bylaws refer to any approval by the City or refer to advice and consent by the Council, such advice and consent shall be evidenced by a certified copy of a resolution, order or motion duly adopted by the Council. Section 5.6 Services of City Staff and Officers. To the extent possible, the Corporation shall utilize the services and the staff employees of the City. All requests for staff time or inquiries of staff will be requested through the City Manager's Office. Section 5.7 Indemnification of Directors, Officers and Employees. 0287041.02 -6-  (a) As provided in the Act, the Corporation is, for the purposes of the Texas Tort Claims Act (Subchapter A, Chapter 101, Texas Civil Practices and Remedies Code), a governmental unit and its actions are governmental functions. (b) The Corporation shall indemnify each and every member of the Board, its officers and its employees and each member of the Council and each employee of the City, to the fullest extent permitted by law, against any and all liability or expense, including attorneys fees, incurred by any of such persons by reason of any actions or omissions that may arise out of the sanctions and activities of the Corporation. The legal counsel for the Corporation is authorized to provide a defense for members of the Board, officers, and employees of the Corporation. ARTICLE VI EFFECTIVE DATE, AMENDMENTS Section 6.1. Effective Date. These bylaws shall become effective upon the occurrence of the following events: (1) the approval of these bylaws by the Council; and (2) the adoption of the bylaws by the Board. Section 6.2 Amendments to Articles of Incorporation and Bylaws. The Articles of Incorporation of the Corporation and these bylaws may be amended only in the manner provided in the Articles of Incorporation and the Act. 0287041.02 -7- PRESENTER: Clifford Blackwell, CGFO DATE: 01/15/19 Staff Report ITEM: Receive financial status report. DISCUSSION: Attached are the 4B street Improvement Economic Development Corporation Financial Status Reports for FY 2018 and the three months ending December 31, 2018 (FY 2019). Please note the following: 1. There will be a small principal and interest payment of $40,800 for Debt Service made on February 1, 2019. 2. Sales tax receipts through December are currently running 8.93%, or $143,932, above year- to-date sales tax receipts for this fiscal year. ATTACHMENTS: Financial Status Report for FY2019 Financial Status Report for FY2018 (Annual Report) Street Improvement Economic Development Corporation FYE September 30, 2018 Annual Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep REV projected Budget 2017 2017 2017 2018 2018 2018 2018 2018 2018 2018 2018 2018 YTD over/(under) Revenue: Sales Tax $ 2,637,500 $ 208,211 $ 256,758 $ 196,190 $ 206,841 $ 272,917 $ 194,235 $ 192,374 $ 273,132 $ 210,434 $ 231,181 $ 270,670 $ 260,792 $ 2,773,735 $ 136,235 Special Sales Tax $ - - - - - - - - - - - - - - $ - Interest Income $ 8,000 4,141 3,441 2,882 1,950 1,714 7,889 1,712 2,383 8,944 3,858 5,062 10,608 54,584 $ 46,584 Other (Xfer In: Street and Drainage) $ - - - - - 41,478 - - - - - - - 41,478 $ 41,478 Total $ 2,645,500 $ 212,352 $ 260,199 $ 199,072 $ 208,792 $ 316,109 $ 202,124 $ 194,086 $ 275,514 $ 219,378 $ 235,040 $ 275,732 $ 271,400 $ 2,869,797 $ 224,297 % Monthly Collected of FY18 Budgeted Amount 8.03% 9.84% 7.52% 7.89% 11.95% 7.64% 7.34% 10.41% 8.29% 8.88% 10.42% 10.26% 108.48% Expenditures: EXP projected (over)/under Supplies $ 63,300 $ 239 $ 684 $ 747 $ 1,002 $ 3,869 $ 580 $ 613 $ 1,224 $ 1,756 $ 1,822 $ 928 $ 7,284 $ 20,747 $ 42,553 Maintenance 576,210 416 6,878 5,153 6,302 4,164 375,741 37,877 8,865 9,672 4,765 8,152 31,243 499,228 $ 76,982 Contract Services 1,492,600 - 4,725 729 - 1,172 108,556 29,700 110,290 - 152,934 38,059 389,522 835,686 $ 656,914 Debt Service 1,404,206 - - - 1,389,675 - - - - - - 800 272 1,390,747 $ 13,459 Contingency(GIS) 60,000 - 926 - - 8,487 774 - - 7,100 - - 11,800 29,087 $ 30,913 Design/Engineering/Construction 1,540,000 - - - 2,178 - - - - - - - 150,000 152,178 Capital Outlay 50,000 - 1,597 887 113 - - - - - - 48,850 - 51,447 $ (1,447) Total $ 5,186,316 $ 654 $ 14,810 $ 7,516 $ 1,399,269 $ 17,692 $ 485,651 $ 68,189 $ 120,379 $ 18,527 $ 159,522 $ 96,789 $ 590,121 $ 2,979,120 $ 819,373 Excess (deficiency) of revenue over expenditures $ (2,540,816) $ 211,698 $ 245,389 $ 191,556 $ (1,190,478) $ 298,416 $ (283,526) $ 125,896 $ 155,135 $ 200,851 $ 75,518 $ 178,943 $ (318,721) $ (109,323) $ (2,431,493) Beginning Fund Balance $ 3,790,265 $ 3,790,265 $ 4,001,963 $ 4,247,352 $ 4,438,908 $ 3,248,430 $ 3,546,847 $ 3,263,320 $ 3,389,217 $ 3,544,352 $ 3,745,202 $ 3,820,721 $ 3,999,663 $ 3,790,265 Ending Fund Balance $ 1,249,449 $ 4,001,963 $ 4,247,352 $ 4,438,908 $ 3,248,430 $ 3,546,847 $ 3,263,320 $ 3,389,217 $ 3,544,352 $ 3,745,202 $ 3,820,721 $ 3,999,663 $ 3,680,942 $ 3,680,942 Required Reserve $ 40,800 Fund balance equivalent to one year of the average annual debt service requirement, including related expenses. Available Fund Balance (9-30-2018) $ 1,208,649 Based on Budgeted Revenue & Expenditures Required Reserve 2018 40,800.00 2014-2015 DEBT SERVICE 1,382,738 FY2018 Debt Service Payment 1,391,600 2015-2016 DEBT SERVICE 1,389,475 2016-2017 DEBT SERVICE 1,391,600 Street Improvement Economic Development Corporation FYE September 30, 2019 12/26/2018 Annual Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep REV projected Budget 2018 2018 2018 2019 2019 2019 2019 2019 2019 2019 2019 2019 YTD over/(under) Revenue: Sales Tax $ 2,700,000 $ 238,142 $ 272,983 $ 226,835 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 737,960 $ (1,962,040) Special Sales Tax $ - - - - - - - - - - - - - - $ - Interest Income $ 30,000 2,815 4,157 - - - - - - - - - - 6,972 $ (23,028) Other (Xfer In: Street and Drainage) $ - - - - - - - - - - - - - - $ - Total $ 2,730,000 $ 240,957 $ 277,140 $ 226,835 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 744,932 $ (1,985,068) % Monthly Collected of FY19 Budgeted Amount 8.83% 10.15% 8.31% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 27.29% Expenditures: EXP projected (over)/under Supplies $ 54,300 $ 552 $ 1,282 $ 853 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 2,687 $ 51,613 Maintenance 605,720 804 2,525 3,005 - - - - - - - - - 6,333 $ 599,387 Contract Services 2,139,720 - 143,597 27,202 - - - - - - - - - 170,800 $ 1,968,920 Debt Service 69,350 - 1,620 749 - - - - - - - - - 2,370 $ 66,980 Contingency(GIS) 60,000 - 19,185 - - - - - - - - - - 19,185 $ 40,815 Design/Engineering/Construction - - - - - - - - - - - - - - Capital Outlay 438,300 - 318,300 - - - - - - - - - - 318,300 $ 120,000 Total $ 3,367,390 $ 1,356 $ 486,510 $ 31,809 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 519,675 $ 2,847,715 Excess (deficiency) of revenue over expenditures $ (637,390) $ 239,601 $ (209,370) $ 195,026 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 225,257 $ (862,647) Beginning Fund Balance $ 3,680,942 $ 3,680,942 $ 3,920,543 $ 3,711,173 $ 3,906,199 $ 3,906,199 $ 3,906,199 $ 3,906,199 $ 3,906,199 $ 3,906,199 $ 3,906,199 $ 3,906,199 $ 3,906,199 $ 3,680,942 Ending Fund Balance $ 3,043,552 $ 3,920,543 $ 3,711,173 $ 3,906,199 $ 3,906,199 $ 3,906,199 $ 3,906,199 $ 3,906,199 $ 3,906,199 $ 3,906,199 $ 3,906,199 $ 3,906,199 $ 3,906,199 $ 3,906,199 Required Reserve $ - Fund balance equivalent to one year of the average annual debt service requirement, including related expenses. Available Fund Balance (9-30-2019) $ 3,043,552 Based on Budgeted Revenue & Expenditures Required Reserve 2019 - 2014-2015 DEBT SERVICE 1,382,738 2015-2016 DEBT SERVICE 1,389,475 2016-2017 DEBT SERVICE 1,391,600 2017-2018 DEBT SERVICE 1,390,475 2018-2019 DEBT SERVICE 40,800 C:\_111 EMJ\_111 MJ - CITY OF BEDFORD TX\4B\SIEDC Financial Report 2019 B.xlsx PRESENTER: Kenneth Overstreet, Public Works Director DATE: 01/15/19 Staff Report ITEM: Staff report on the status of Fiscal Year 2017/2018 projects. DISCUSSION: Listed below are the projects and their status for Fiscal Year 2017/2018: • Bedford Court East reconstruction – The Contractor completed the punch list items in December 2018. Staff is waiting for the Contractor to resolve two resident claims prior to accepting the project. • Rankin Drive reconstruction from Forest Ridge Drive to Brook Hollow Park – Project is delayed until the construction on the drainage channel wall is completed. • Bedford Road asphalt mill and overlay from Somerset Terrace to Brown Trail – Completed May 2018. • Martin Drive asphalt mill and overlay from Cummings Drive to Cheeksparger Road – Completed May 2018. • Bobwhite Drive, Blue Jay Court, Eagle Drive, Hawk Lane, Warbler Drive and Wren Court asphalt mill and overlay – The Contractor has completed the mill and overlay, but prior to the final walk through, staff identified multiple transverse cracks that have developed. The Contractor and staff are investigating what may be causing cracks in the new asphalt. • Loma Alta Addition asphalt mill and overlay – The Contractor has completed the mill and overlay, but prior to the final walk through, staff identified multiple transverse cracks that have developed. The Contractor and staff are investigating what may be causing cracks in the new asphalt. • Shady Lane asphalt mill and overlay from Shady Brook Drive to Shady Grove Drive – The Contractor has completed the mill and overlay, but prior to the final walk through, staff identified multiple transverse cracks that have developed. The Contractor and staff are investigating what may be causing cracks in the new asphalt. • Briarhaven Drive asphalt mill and overlay from Forest Ridge Drive to McLain Road – The Contractor has completed the mill and overlay, but prior to the final walk through, staff identified multiple transverse cracks that have developed. The Contractor and staff are investigating what may be causing cracks in the new asphalt. • Spargercrest Drive asphalt mill and overlay from Forest Ridge Drive to McLain Road – The Contractor has completed the mill and overlay, but prior to the final walk through, staff identified multiple transverse cracks that have developed. The Contractor and staff are investigating what may be causing cracks in the new asphalt.  Shady Turf asphalt mill and overlay from Schumac Lane to Hialeah Path – The Contractor has completed the mill and overlay, but prior to the final walk through, staff identified multiple transverse cracks that have developed. The Contractor and staff are investigating what may be causing cracks in the new asphalt. Hialeah Path mill and overlay from Schumac Lane to Shady Turf Drive – The Contractor has completed the mill and overlay, but prior to the final walk through, staff identified multiple transverse cracks that have developed. The Contractor and staff are investigating what may be causing cracks in the new asphalt. • Concrete panel repair/replacement at various locations – The Contractor has completed the sidewalk portion of the contract. After multiple weather and scheduling delays on this project, the concrete panels and ADA ramps have not been completed. With the winter months here, and concrete work requiring warmer weather, the remainder of the contract will not be completed. • Crack routing and sealing various locations – Project was completed in May 2018. • Sidewalk and handicap ramp repairs at various locations – The Contractor has completed the sidewalk portion of the contract. After multiple weather and scheduling delays on this project, the concrete panels and ADA ramps have not been completed. With the winter months here, and concrete work requiring warmer weather, the remainder of the contract will not be completed. • Street light rehabilitation and installation at various locations – No new street light installations occurred this fiscal year. After staff investigated all requests received, it was determined that the street light installation did not meet the required criteria. After discussing the street light upgrades with Oncor personnel, Public Works staff were informed that this is considered a maintenance item and is Oncor’s responsibility. • Striping and traffic markings at various locations – City staff received bids for this project on June 26, 2018. The majority of the bid items were for the installation of bike lanes on Cummings Drive. All bids for the project were rejected after staff determined that Tarrant County would install the new bike lanes. • Pedestrian crossing warning system installation at the 3300 block of Martin Drive, Brown Trail at Carolyn Drive and the update of the pedestrian crossing warning system in the 3400 block of Central Drive with in-lane lighting – Staff was unable to locate a contractor that installs in-lane lighting and only one vendor who still sells the products needed. This discovery was too late to be completed in the 2017/2018 fiscal year. ATTACHMENTS: N/A Page 2 of 2 PRESENTER: Kenneth Overstreet, Public Works Director DATE: 01/15/19 Staff Report ITEM: Staff report on the status of Fiscal Year 2018/2019 projects. DISCUSSION: Listed below are the projects and their status for Fiscal Year 2018/2019: • Harwood Road mill and overlay from Central Drive to Martin Drive – Project is scheduled to begin in March 2019. The Interlocal Agreement with Tarrant County will be presented to the City Council for consideration on February 12, 2019. • L. Don Dodson Drive mill and overlay from Central Drive to Murphy Drive – Project is scheduled to begin in March 2019. The Interlocal Agreement with Tarrant County is scheduled for City Council consideration on February 12, 2019. • Hospital Parkway from SH183 to Pipeline Road – Project is scheduled to begin in March 2019. The Interlocal Agreement with Tarrant County is scheduled for City Council consideration on February 12, 2019. • Concrete repairs (panels, sidewalks and ADA ramps) – Projected bid date in March 2019. • Crack routing and sealing – Agreement was approved by the City Council on January 8, 2019. Projected start date in February 2019. • Street light rehabilitation and installation – New street lights will be installed after customer requests are received and the location meets the required criteria. • Street reclamation, mill and overlay at various locations (Year 1 of the proposed 5-year plan) – Projected bid date in April 2019. • Striping and traffic markings – Projected start date in summer 2019. • Subgrade repairs – Agreement was approved by the City Council on January 8, 2019. Work will begin prior to the mill and overlay of Harwood Road, L. Don Dodson Drive and Hospital Parkway. • Cheeksparger Road at Heritage Avenue – City of Bedford staff is currently working on an Interlocal Agreement with the City of Euless and the City of Colleyville for the installation of the signal light and roadway modifications. ATTACHMENTS: N/A PRESENTER: Kenneth Overstreet, Public Works Director DATE: 01/15/19 Staff Report ITEM: Consider approval authorizing the unspent portions of 4B Street Improvement Economic Development Corporation projects to be paid from fund balance. DISCUSSION: The following 4B Street Improvement Economic Development Corporation (SIEDC) projects were budgeted in FY 2017/2018 but were not completed before the fiscal year ended at September 30, 2018. This left the 4B SIEDC fund with a significantly high fund balance of $3,680,942 to commence the new budget cycle for FY 2018/2019. Since the City of Bedford does not typically encumber unspent budgetary funds, staff is requesting authorization to pay for the following expenditures from the 4B SIEDC fund balance: • Bedford Court East: Reliable Paving completed the project by December 2018; however, staff is waiting for them to resolve two home-owner claims, prior to accepting the project as complete. The amount outstanding for the construction is $115,494.74. • 2018 Concrete Contract: Reliable Paving has completed the sidewalk portion of the contract. After multiple weather and scheduling delays, the concrete panels and ADA ramps have not yet been completed. The remainder of the contract will not be completed until the summer, when the weather is much warmer. The amount outstanding for this project is $390,210, which is approximately $213,553.44 for work that is completed and $176,656.56 for the remainder of the project. This will give staff funds necessary to complete concrete panel replacements with the 2019 Concrete Contract since none were replaced with the 2018 Concrete Contract. • Street Assessment: Fugro Roadware is compiling the final report for the street assessment. The amount outstanding for the contract is $47,647.50. • Pedestrian Crosswalks: Staff was unable to fund the pedestrian crosswalk project because no contractor was available at the time to install in-lane lighting nor sell the products needed for installation; however, staff requests authorization to spend the unused $120,000 expenditure to be spent in conjunction with the amount budgeted for FY 2018/2019. This will provide total funding in the amount of $240,000 for the installation of pedestrian crosswalks, where needed. • Striping and Traffic Markings: All bids for the 2018 Pavement Markings contract were rejected last year, so no paved striping occurred in FY 2017/2018. However, staff requests authorization to spend the unused $120,000 expenditure in conjunction with the amount budgeted for FY 2018/2019. This would equate to total funding in the amount of $240,000 for the installation of striping and traffic markings. • In July 2018, staff estimated the cost of asphalt to be $429,500 under the Tarrant County contract for the overlays. That cost was based on the amount of asphalt needed for Harwood Road, Hospital Parkway and L. Don Dodson; however, the actual cost of materials for those three projects is $567,900, which is an increase of $138,390. Staff is also requesting authorization to cover this increase from fund balance. The total amount requested to be spent from fund balance is $931,742. Should the 4B SIEDC fund meet FY 2018/2019 budgetary expectations, plus the requested authorizations, the ending fund balance would equal $2,111,810. ATTACHMENTS: Proposed Amended Revenue and Expenditures Page 2 of 2  City of Bedford Street Improvement Economic Development Corporation Proposed Amended Revenue and Expenditures Fiscal Year Ending September 30, 2019 Beginning Fund Balance October 1, 2018 $ 3,680,942 Revenue: Sales Tax $ 2,700,000 Special Sales Tax - Interest Income $ 30,000 Total Revenue $ 2,730,000 Required Reserve $ 40,800 Available Funds $ 6,370,142 Expenditures Supplies 54,300 Maintenance 744,110 Contract Services 2,847,370 Debt Service 69,350 Contingency 60,000 Design/Engineering/Construction 115,500 Capital Outlay 558,300 Total Expenditures $ 4,448,930 Available Funds Less Expenditures $ 1,921,212 Projected Fund Balance, September 30, 2019 $ 1,962,012 PRESENTER: Kenneth Overstreet, Public Works Director DATE: 01/15/19 Staff Report ITEM: Discussion on the Tarrant County 45th Community Development Block Grant. DISCUSSION: Every two years, the City of Bedford is eligible to pursue HUD funding through Tarrant County Community Development Division, (TCCD) for qualifying areas. Census qualified areas must meet low to moderate income household criteria. City staff has determined that Bedford Court East, between the Hurst city limit and Brown Trail, meets the program criteria. There is the potential to receive up to $155,000 for this project. Applications are due on January 31, 2019. The project would include the removal and replacement of existing deteriorated asphalt pavement and replacing it with 6” concrete and 6” curbs on Bedford Court East, beginning at the west side of Brown Tail and at the Hurst City Limit. The project also includes the removal and reconstruction of two valley gutters, one fire hydrant relocation, and adjusting sewer manholes and water valves to the new street grade. With concurrence from the SIEDC, a public hearing would be conducted during the January 22, 2019 City Council Meeting. In order to make the application deadline, the public hearing was advertised in the Star-Telegram on December 16, 2018, and on December 7, 2018 notices were mailed to twenty- six residents within 200’ of the proposed work site. Submittal of the application will also require City Council approval during the January 22, 2019 City Council Meeting. ATTACHMENTS: N/A PRESENTER: Kenneth Overstreet, Public Works Director DATE: 01/15/19 Staff Report ITEM: Staff report on the status of the installation of the traffic signal at the intersection of Cheeksparger Road and Heritage Avenue. DISCUSSION: In the SIEDC Fiscal Year 2018/2019 approved budget, funds were allocated for the installation of a traffic signal at the intersection of Cheeksparger Road and Heritage Avenue. The project will also contain street markings to support the installed traffic signal. This project will be a joint effort between Tarrant County and the cities of Colleyville, Euless and Bedford with each party supplying a share of the total cost of installation. Staff has agreed to accept responsibility for the maintenance and operation of the traffic signal. This makes sense given its proximity to the Bedford traffic signal at Rio Grande. To support this request, the City of Bedford will also maintain a portion of Cheeksparger Road, approximately 50 feet east of Woodpark Lane to the concrete pavement, and approximately 300 feet west of Woodpark Lane to Silverwood Lane. Staff is currently working on an Interlocal Agreement (ILA) between the three cities outlining each City’s responsibility towards the project. After completion of the ILA, each City will present it to their City Council for consideration. ATTACHMENTS: N/A PRESENTER: Kenneth Overstreet, Public Works Director DATE: 01/15/19 Staff Report ITEM: Discussion and possible action on the removal of the barricade on Woodpark Lane that closes the road to through traffic between Cummings Drive and Cheeksparger Road. DISCUSSION: During the planning of the Walmart store along SH 121 and Cheeksparger Road, residents from the homes behind the site expressed concerns about increased traffic flow along Woodpark Lane. It was decided to install a barricade across the roadway where it intersects the TXU easement. Staff would like to hold a discussion on potentially removing the barricades to open the roadway for through traffic between Cheeksparger Road and Cummings Drive. ATTACHMENTS: Woodpark Lane Barricade Pictures PRESENTER: Kenneth Overstreet, Public Works Director DATE: 01/15/19 Staff Report ITEM: Discussion and possible action on Pedestrian Crosswalks. DISCUSSION: In Fiscal Year 2016/2017, Public Works installed wired in-lane lighting for the crosswalks on Cummings Drive and Murphy Drive. Since installation, there have been multiple maintenance issues with the system. It is also difficult to get the replacement parts to make repairs. When staff began searching for a contractor to install the budgeted pedestrian crosswalks last fiscal year, it was found that most contractors would not install the in-lane lighting and the few that were willing charged more than the budget would support. Staff then began investigating various options and potential vendors for pedestrian crosswalks. Three different variations where found: • In-lane lighting, similar to the ones installed on Cummings Drive and Murphy Drive. The type that are installed at the above locations are hardwired. If the City continues with the in- lane lighting, staff recommends installing wireless modules instead of hardwired modules. • Advanced warning beacons, which are installed at the pedestrian crossing on Central Drive, north of Harwood Road. • Overhead yellow warning beacons over the roadway, much like what is found at the beginning of school zones. While completing research, it was found that most cities have stopped installing the in-lane lighting. They are continuing to maintain systems that have already been installed, but are moving to other types of crosswalk warnings. It was also found that the pedestrian presence sensor is no longer recommended since items, such as blowing trash or debris, can cause the warning system to activate. Staff is seeking guidance from the Street Improvement Economic Development Corporation (SIEDC) members on how to proceed with the pedestrian crosswalks for future installations. ATTACHMENTS: N/A