4B Board (Street Improvement Economic Development Corporation)

AGENDA Street Improvement Economic Development Corporation Tuesday, July 16, 2019 Bedford City Hall Building A 2000 Forest Ridge Drive Bedford, Texas 76021 6:00 P.M. CALL TO ORDER APPROVAL OF MINUTES 1. Approval of the minutes of the January 15, 2019 regular meeting. NEW BUSINESS 2. Receive the Financial Status Report for Fiscal Year 2019. 3. Staff report on the status of Fiscal Year 2018/19 projects. 4. Update and discussion on the Safe Routes to School Grant status and pedestrian crosswalks. 5. Discussion and possible action on the addition of a sidewalk along Woodpark Lane from the walking trail that ends at the TXU easement to Cheek Sparger Road. 6. Staff report on the status of the installation of the traffic signal and roadway improvements at the intersection of Cheek Sparger Road and Heritage Avenue. 7. Discussion and possible action on participating in improvements to Cheek Sparger Road and the adjacent walking trail to the south. 8. Consider approval of the Fiscal Year 2019/2020 budget for the City of Bedford Street Improvement Economic Development Corporation. ADJOURNMENT CERTIFICATION I, the undersigned authority, do hereby certify that this Notice of Meeting was posted on the outside window in a display cabinet at the City Hall of the City of Bedford, Texas, a place convenience and readily accessible to the general public at all times, and said Notice was posted by the following date and time: Friday, July 12, 2019 at 5:00 p.m., and remained so posted at least 72 hours before said meeting convened. _____________________________________________ ___________________________ Michael Wells, City Secretary Date Notice Removed (Auxiliary aids and services are available to a person when necessary to afford an equal opportunity to participate in City functions and activities. Auxiliary aids and services or accommodations must be requested in writing to the City Secretary’s Office a minimum of seventy-two hours (72) hours prior to the scheduled starting time of the posted meeting. Requests can be delivered in person or mailed to the City Secretary’s Office at 2000 Forest Ridge Drive, Bedford, TX 76021, or emailed to citysecretary@bedfordtx.gov. Some requests may take longer due to the nature, extent and/or availability of such auxiliary aids, services or accommodations.) PRESENTER: Amanda Jacobs, Assistant City Secretary DATE: 07/16/19 Minutes ITEM: Consider approval of the following 4B Street Improvement Economic Development Corporation minutes: a) January 15, 2019 DISCUSSION: N/A ATTACHMENTS: January 15, 2019 minutes STATE OF TEXAS § COUNTY OF TARRANT § CITY OF BEDFORD § The Board of Directors of the City of Bedford Street Improvement Economic Development Corporation, Bedford, Texas, met at 6:00 p.m. at Bedford City Hall, 2000 Forest Ridge Drive, Bedford, on the 15th day of January 2019 with the following members present: Roy W. Turner President Tina Penney Rusty Sartor Michael Boyter Mitchell Epstein Roger Fisher Constituting a quorum. Also present were: Brian Bosshardt City Manager/Executive Director Clifford Blackwell Assistant City Manager/Treasurer Kenny Overstreet Public Works Director Scott Tedford Assistant Public Works Director Jerry Laverty Street and Drainage Manager Dean Yanagi Senior Staff Engineer Amanda Jacobs Assistant City Secretary/Assistant Secretary CALL TO ORDER President Turner called the meeting to order at 6:00 p.m. APPROVAL OF MINUTES 1. Approval of the minutes of the June 25, 2018 regular meeting. Motioned by Director Boyter, seconded by Director Epstein, to approve the minutes of the June 25, 2018 regular meeting. Motion passed 7-0-0. President Turner declared the motion carried. NEW BUSINESS 2. Consider and act upon the appointment of a President, Vice President, Treasurer, and Secretary to the Street Improvement Economic Development Corporation. The following nominations were made and approved: President – Roger Fisher Vice President – Rusty Sartor Treasurer – Cliff Blackwell, Assistant City Manager Secretary – Michael Boyter 3. Receive the Financial Status Report. Cliff Blackwell, Assistant City Manager/Treasurer, presented information on this item.  Mr. Blackwell stated that there will be a principal and interest payment of $40,800 for Debt Service made on February 1, 2019. Sales tax receipts through December are running 8.93 percent, or $143,932, above year-to-date sales tax receipts this fiscal year. 4. Staff report on the status of Fiscal Year 2017/2018 projects. Listed below are the projects and their status for Fiscal Year 2017/2018: • Bedford Court East reconstruction – The contractor completed the punch list items in December 2018. Staff is waiting for the contractor to resolve two resident claims prior to accepting the project. • Rankin Drive reconstruction from Forest Ridge Drive to Brook Hollow Park – The project is delayed until the construction on the drainage channel wall is completed. • Bedford Road asphalt mill and overlay from Somerset Terrace to Brown Trail – Completed May 2018. • Martin Drive asphalt mill and overlay from Cummings Drive to Cheeksparger Road – Completed May 2018. • Bobwhite Drive, Blue Jay Court, Eagle Drive, Hawk Lane, Warbler Drive and Wren Court asphalt mill and overlay – The contractor has completed the mill and overlay, but prior to the final walk through, staff identified multiple transverse cracks that have developed. The contractor and staff are investigating what may be causing cracks in the new asphalt. • Loma Alta Addition asphalt mill and overlay – The contractor has completed the mill and overlay, but prior to the final walk through, staff identified multiple transverse cracks that have developed. The Contractor and staff are investigating what may be causing cracks in the new asphalt. • Shady Lane asphalt mill and overlay from Shady Brook Drive to Shady Grove Drive – The contractor has completed the mill and overlay, but prior to the final walk through, staff identified multiple transverse cracks that have developed. The contractor and staff are investigating what may be causing cracks in the new asphalt. • Briarhaven Drive asphalt mill and overlay from Forest Ridge Drive to McLain Road – The contractor has completed the mill and overlay, but prior to the final walk through, staff identified multiple transverse cracks that have developed. The contractor and staff are investigating what may be causing cracks in the new asphalt. • Spargercrest Drive asphalt mill and overlay from Forest Ridge Drive to McLain Road – The contractor has completed the mill and overlay, but prior to the final walk through, staff identified multiple transverse cracks that have developed. The contractor and staff are investigating what may be causing cracks in the new asphalt. • Shady Turf asphalt mill and overlay from Schumac Lane to Hialeah Path – The contractor has completed the mill and overlay, but prior to the final walk through, staff identified multiple transverse cracks that have developed. The contractor and staff are investigating what may be causing cracks in the new asphalt. • Hialeah Path mill and overlay from Schumac Lane to Shady Turf Drive – The contractor has completed the mill and overlay, but prior to the final walk through, staff identified multiple transverse cracks that have developed. The contractor and staff are investigating what may be causing cracks in the new asphalt. • Concrete panel repair/replacement at various locations – The contractor has completed the sidewalk portion of the contract. Due to multiple weather and scheduling delays on this project,  the concrete panels and ADA ramps have not been completed. With the winter months here, and concrete work requiring warmer weather, the remainder of the contract will not be completed. • Crack routing and sealing various locations – Project was completed in May 2018. • Sidewalk and handicap ramp repairs at various locations – The contractor has completed the sidewalk portion of the contract. Due to multiple weather and scheduling delays on this project, the concrete panels and ADA ramps have not been completed. With the winter months here, and concrete work requiring warmer weather, the remainder of the contract will not be completed. • Street light rehabilitation and installation at various locations – No new street light installations occurred this fiscal year. After staff investigated all requests received, it was determined that the street light installation did not meet the required criteria. After discussing the street light upgrades with Oncor personnel, Public Works staff were informed that this is considered a maintenance item and is Oncor’s responsibility. • Striping and traffic markings at various locations – City staff received bids for this project on June 26, 2018. The majority of the bid items were for the installation of bike lanes on Cummings Drive. All bids for the project were rejected after staff determined that Tarrant County would install the new bike lanes. • Pedestrian crossing warning system installation at the 3300 block of Martin Drive, Brown Trail at Carolyn Drive and the update of the pedestrian crossing warning system in the 3400 block of Central Drive with in-lane lighting – Staff was unable to locate a contractor that installs in-lane lighting and there is only one vendor who still sells the products needed. This discovery was too late to be completed in the 2017/2018 fiscal year. 5. Staff report on Fiscal Year 2018/2019 projects. Listed below are the projects and their status for Fiscal Year 2018/2019: • Harwood Road mill and overlay from Central Drive to Martin Drive – The project is scheduled to begin in March 2019. The Interlocal Agreement with Tarrant County will be presented to the City Council for consideration on February 5, 2019. • L. Don Dodson Drive mill and overlay from Central Drive to Murphy Drive – The project is scheduled to begin in March 2019. The Interlocal Agreement with Tarrant County is scheduled for City Council consideration on February 5, 2019. • Hospital Parkway from SH183 to Pipeline Road – The project is scheduled to begin in March 2019. The Interlocal Agreement with Tarrant County is scheduled for City Council consideration on February 5, 2019. • Concrete repairs (panels, sidewalks and ADA ramps) – The projected bid date is March 2019. • Crack routing and sealing – The agreement was approved by the City Council on January 8, 2019. The projected start date is February 2019. • Street light rehabilitation and installation – New street lights will be installed after customer requests are received and the location meets the required criteria. • Street reclamation, mill and overlay at various locations (Year 1 of the proposed 5-year plan) – The projected bid date is April 2019. • Striping and traffic markings – The projected start date is summer 2019.  • Subgrade repairs – The agreement was approved by the City Council on January 8, 2019. Work will begin prior to the mill and overlay of Harwood Road, L. Don Dodson Drive and Hospital Parkway. • Cheeksparger Road at Heritage Avenue – City of Bedford staff is currently working on an interlocal agreement with the City of Euless and the City of Colleyville for the installation of the signal light and roadway modifications. 6. Consider approval of an amended Fiscal Year 2018/2019 budget for the City of Bedford Street Improvement Economic Development Corporation. Public Works Director Kenny Overstreet presented information on this item. Mr. Overstreet stated several projects were budgeted in FY 2017/2018 that were not completed before the end of fiscal year, leaving the 4B budget with a high fund balance of $3,680,942, and requests that the Board authorize payment for the following projects: • Bedford Court East: Reliable Paving completed the project by December 2018; however, staff is waiting for them to resolve two home-owner claims, prior to accepting the project as complete. The amount outstanding for the construction is $115,494.74. • 2018 Concrete Contract: Reliable Paving has completed the sidewalk portion of the contract. Due to multiple weather and scheduling delays, the concrete panels and ADA ramps have not been completed yet. The remainder of the contract will not be completed until the summer, when the weather is much warmer. The amount outstanding for this project is $390,210, which is approximately $213,553.44 for work that is completed and $176,656.56 for the remainder of the project. This will give staff funds necessary to complete concrete panel replacements with the 2019 Concrete Contract, since none were replaced with the 2018 Concrete Contract. • Street Assessment: Fugro Roadware is compiling the final report for the street assessment. The amount outstanding for the contract is $47,647.50. • Pedestrian Crosswalks: Staff was unable to fund the pedestrian crosswalk project because no contractor was available at the time to install in-lane lighting nor sell the products needed for installation; however, staff requests authorization to spend the unused $120,000 in conjunction with the amount budgeted for FY 2018/2019. This will provide total funding in the amount of $240,000 for the installation of pedestrian crosswalks, where needed. • Striping and Traffic Markings: All bids for the 2018 Pavement Markings contract were rejected last year, so no paved striping occurred in FY 2017/2018; however, staff requests authorization to spend the unused $120,000 in conjunction with the amount budgeted for FY 2018/2019. This will provide total funding in the amount of $240,000 for the installation of striping and traffic markings. There was discussion to not fund the pedestrian crosswalks, making the total requested amount $811,742. Motioned by Director Epstein, seconded by Director Boyter to approve authorizing the unspent portions of the 4B Street Improvement Economic Development Corporation projects to be paid from fund balances. Motion passed 7-0-0. President Turner declared the motion carried. 7. Discussion on the Tarrant County 45th Community Development Block Grant. Public Works Director Kenny Overstreet presented information on this item. Mr. Overstreet stated every two years, the City of Bedford is eligible to pursue HUD funding through the Tarrant County Community Development Division for qualifying areas in the City, Census qualified  areas must meet low to moderate income household criteria, and staff has determined Bedford Court East, between Hurst City Limit and Brown Trail, meets the program criteria. There is the potential to receive up to $155,000 for this project and applications are due on January 31, 2019. Mr. Overstreet stated that the project would include the removal and replacement of existing deteriorated asphalt pavement and replacing it with 6” concrete and 6” curbs on Bedford Court East, beginning at the west side of Brown Trail and to the Hurst city limit. The project also includes the removal and reconstruction of two valley gutters, one fire hydrant relocation, and adjusting sewer manholes and water valves to the new street grade. The Board approved moving this item forward for Council consideration at the January 22, 2019 regular meeting. 8. Staff report on the installation of the traffic signal at the intersection of Cheek Sparger Road and Heritage Avenue. Public Works Director Kenny Overstreet presented information on this item. Mr. Overstreet stated that in the SIEDC Fiscal Year 2018/2019 approved budget, funds were allocated for the installation of a traffic signal at the intersection of Cheek Sparger Road and Heritage Avenue. The project will contain street markings to support the installed traffic signal. This project will be a joint effort between Tarrant County and the cities of Colleyville, Euless, and Bedford, with each party supplying a share of the total cost of installation. Staff agreed to accept responsibility for the maintenance and operation of the traffic signal, given its proximity to the Bedford traffic signal at Rio Grande. To support this request, the City of Bedford will also maintain a portion of Cheek Sparger Road, approximately 50 feet east of Woodpark Lane to the concrete pavement, and approximately 300 feet west of Woodpark Lane to Silverwood Lane. The Board approved moving this item forward for Council consideration at the February 8, 2019 regular meeting. 9. Discussion and possible action on the removal of the barricade on Woodpark Lane that closes the road to through traffic between Cummings Drive and Cheek Sparger Road. Public Works Director Kenny Overstreet presented information on this item. Mr. Overstreet stated during the planning of the Walmart store along SH 121 and Cheek Sparger Road, residents from the homes behind the site expressed concerns about increased traffic flow along Woodpark Lane. It was decided to install a barricade across the roadway where it intersects the TXU easement. There was a consensus of the Board to leave the barricade, to move forward with the interlocal agreement with plans to remove the barricade after the completion of the SH 121 construction and hold public meetings with the neighbors. 10. Discussion and possible action on pedestrian crosswalks. Public Works Director Kenny Overstreet presented information on this item. Mr. Overstreet stated that in-lane lighting is no longer being used and cities are moving to other types of crosswalk warnings. Pedestrian presence sensors are no longer recommended as blowing trash or debris can cause the warning system to activate. There was a consensus of the Board to have staff continue to research options and present recommendations to the Board at a future meeting. ADJOURNMENT  President Turner adjourned the meeting at 6:57 p.m. ____________________________ Roger Fisher, President ATTEST: ________________________________ Amanda Jacobs Assistant City Secretary  Clifford Blackwell, CGFO PRESENTER: 4B SIEDC Treasurer DATE: 07/16/19 Staff Report ITEM: Receive the Financial Status Report for Fiscal Year 2019. DISCUSSION: Attached, is the 4B Street Improvement EDC Financial Status Report for the months ending June 30, 2019. Please note the following: 1. There will be no more debt service payments from this fund. The Series 2005 G.O. Bonds have been paid off from the 4B SIEDC fund. 2. Sales tax receipts through July 2019 are currently running 7.61%, or $541,193 above last year on the year-to-date basis. ATTACHMENTS: Financial Status Report for FY2019 Street Improvement Economic Development Corporation FYE September 30, 2019 Annual Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep REV projected Budget 2018 2018 2018 2019 2019 2019 2019 2019 2019 2019 2019 2019 YTD over/(under) *estimate* Revenue: Sales Tax $ 2,700,000 $ 238,142 $ 272,983 $ 226,835 $ 212,179 $ 288,736 $ 222,766 $ 198,384 $ 298,798 $ 230,896 $ 817,401 $ 3,007,121 $ 307,121 Special Sales Tax $ - - - - - - - - - - - - - - $ - Interest Income $ 30,000 2,815 4,157 8,811 4,665 5,881 10,026 4,878 6,101 23,667 71,001 $ 41,001 Other (Xfer In: Street and Drainage) $ - - - - - - - - - - - - - - $ - Total $ 2,730,000 $ 240,957 $ 277,140 $ 235,645 $ 216,844 $ 294,618 $ 232,793 $ 203,262 $ 304,899 $ 230,896 $ - $ - $ 841,068 $ 3,078,122 $ 348,122 Expenditures: *estimate* EXP projected (over)/under Supplies $ 54,300 $ 552 $ 1,282 $ 875 $ 1,122 $ 4,004 $ 4,322 $ 748 $ 4,281 $ 419 $ - $ - $ 26,394 $ 44,000 $ 10,300 Maintenance 605,720 804 2,525 7,780 12,853 19,043 14,040 15,508 573,010 15,236 - - 59,643 720,444 $ (114,724) Contract Services 2,139,720 - 143,597 27,202 79,073 - - 123,614 151,758 - - - 1,742,354 2,267,600 $ (127,880) Debt Service 69,350 - 1,620 749 41,516 1,377 1,462 1,631 2,108 477 - - 18,409 69,350 $ 0 Contingency(GIS) 60,000 - 19,185 - - 16,667 - - - - - - 24,148 60,000 $ 0 Capital Outlay 438,300 - 318,300 - - 112,967 - - - - - - 168,321 599,588 $ (161,288) Total $ 3,367,390 $ 1,356 $ 486,510 $ 36,607 $ 134,564 $ 154,058 $ 19,824 $ 141,503 $ 731,158 $ 16,132 $ - $ - $ 2,039,269 $ 3,760,981 $ (393,591) Excess (deficiency) of revenue over expenditures $ (637,390) $ 239,601 $ (209,370) $ 199,039 $ 82,280 $ 140,560 $ 212,968 $ 61,759 $ (426,259) $ 214,764 $ - $ - $ (1,198,201) $ (682,859) $ 45,469 Beginning Fund Balance $ 3,680,942 $ 3,680,942 $ 3,920,543 $ 3,711,173 $ 3,910,211 $ 3,992,491 $ 4,133,051 $ 4,346,019 $ 4,407,778 $ 3,981,520 $ 4,196,284 $ 4,196,284 $ 4,196,284 $ 3,680,942 Ending Fund Balance $ 3,043,552 $ 3,920,543 $ 3,711,173 $ 3,910,211 $ 3,992,491 $ 4,133,051 $ 4,346,019 $ 4,407,778 $ 3,981,520 $ 4,196,284 $ 4,196,284 $ 4,196,284 $ 2,998,083 $ 2,998,083 Available Fund Balance (9-30-2019) $ 2,998,083 Based on Budgeted Revenue & Expenditures Required Reserve 2019 - S:\DEPTDATA\COUNCIL\AGENDFRM\4B - SIEDC\2019\July 16, 2019\SIEDC Financial Report 2019.xlsx Street Improvement Economic Development Corporation FYE September 30, 2019 Annual Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep REV projected Budget 2018 2018 2018 2019 2019 2019 2019 2019 2019 2019 2019 2019 YTD over/(under) *estimate* Revenue: Sales Tax $ 2,700,000 $ 238,142 $ 272,983 $ 226,835 $ 212,179 $ 288,736 $ 222,766 $ 198,384 $ 298,798 $ 230,896 $ 817,401 $ 3,007,121 $ 307,121 Special Sales Tax $ - - - - - - - - - - - - - - $ - Interest Income $ 30,000 2,815 4,157 8,811 4,665 5,881 10,026 4,878 6,101 23,667 71,001 $ 41,001 Other (Xfer In: Street and Drainage) $ - - - - - - - - - - - - - - $ - Total $ 2,730,000 $ 240,957 $ 277,140 $ 235,645 $ 216,844 $ 294,618 $ 232,793 $ 203,262 $ 304,899 $ 230,896 $ - $ - $ 841,068 $ 3,078,122 $ 348,122 Expenditures: *estimate* EXP projected (over)/under Supplies $ 54,300 $ 552 $ 1,282 $ 875 $ 1,122 $ 4,004 $ 4,322 $ 748 $ 4,281 $ 419 $ - $ - $ 26,394 $ 44,000 $ 10,300 Maintenance 605,720 804 2,525 7,780 12,853 19,043 14,040 15,508 573,010 15,236 - - 59,643 720,444 $ (114,724) Contract Services 2,139,720 - 143,597 27,202 79,073 - - 123,614 151,758 - - - 1,742,354 2,267,600 $ (127,880) Debt Service 69,350 - 1,620 749 41,516 1,377 1,462 1,631 2,108 477 - - 18,409 69,350 $ 0 Contingency(GIS) 60,000 - 19,185 - - 16,667 - - - - - - 24,148 60,000 $ 0 Capital Outlay 438,300 - 318,300 - - 112,967 - - - - - - 168,321 599,588 $ (161,288) Total $ 3,367,390 $ 1,356 $ 486,510 $ 36,607 $ 134,564 $ 154,058 $ 19,824 $ 141,503 $ 731,158 $ 16,132 $ - $ - $ 2,039,269 $ 3,760,981 $ (393,591) Excess (deficiency) of revenue over expenditures $ (637,390) $ 239,601 $ (209,370) $ 199,039 $ 82,280 $ 140,560 $ 212,968 $ 61,759 $ (426,259) $ 214,764 $ - $ - $ (1,198,201) $ (682,859) $ 45,469 Beginning Fund Balance $ 3,680,942 $ 3,680,942 $ 3,920,543 $ 3,711,173 $ 3,910,211 $ 3,992,491 $ 4,133,051 $ 4,346,019 $ 4,407,778 $ 3,981,520 $ 4,196,284 $ 4,196,284 $ 4,196,284 $ 3,680,942 Ending Fund Balance $ 3,043,552 $ 3,920,543 $ 3,711,173 $ 3,910,211 $ 3,992,491 $ 4,133,051 $ 4,346,019 $ 4,407,778 $ 3,981,520 $ 4,196,284 $ 4,196,284 $ 4,196,284 $ 2,998,083 $ 2,998,083 Available Fund Balance (9-30-2019) $ 2,998,083 Based on Budgeted Revenue & Expenditures Required Reserve 2019 - S:\DEPTDATA\COUNCIL\AGENDFRM\4B - SIEDC\2019\July 16, 2019\SIEDC Financial Report 2019.xlsx PRESENTER: Kenneth Overstreet, Public Works Director DATE: 07/16/19 Staff Report ITEM: Staff report on the status of Fiscal Year 2018/2019 projects. DISCUSSION: Listed below are the budgeted projects and status for Fiscal Year 2018/2019: • Harwood Road mill and overlay from Central Drive to Martin Drive – Milling was completed by TexOp Construction, LP in April 2019. Tarrant County Precinct 3 completed the asphalt overlay in May 2019. • L. Don Dodson mill and overlay from Central Drive to Murphy Drive – Milling was completed by TexOp Construction, LP in March 2019. Tarrant County Precinct 3 completed the asphalt overlay in May 2019. • Hospital Parkway mill and overlay from SH183 to Pipeline Road – Milling was completed by TexOp Construction, LP in March 2019. Tarrant County Precinct 3 completed the asphalt overlay in May 2019. • Concrete repairs (panels, sidewalks and ADA ramps) – Cam Crete Construction began the concrete repairs on June 25, 2019. Estimated project completion is September 2019. • Crack routing and sealing – Curtco, Inc. completed the crack routing and sealing project in April 2019. • Street light rehabilitation and installation – Staff is working with Oncor Electric Delivery to obtain a cost estimate for the installation on new street lights on Fox Glen Circle. • Street reclamation, mill and overlay at various locations (Year 1 of the proposed 5-year plan) – Peachtree Construction began construction on June 25, 2019. Estimated project completion is September 2019. • Striping and traffic markings – Stripe-A-Zone began the 2019 Pavement Marking Program in June 2019. Estimated project completion is August 2019. • Subgrade repairs – Ace Asphalt completed subgrade and spot repairs in June 2019. • Cheek Sparger Road at Heritage Avenue Signal Light Installation and Roadway Improvement – The City of Euless entered into a contract with Kimley-Horn and Associates for design of the project. Estimated completion of the preliminary design is October 2019. ATTACHMENTS: N/A  David Smyth, Field Operations Manager PRESENTER: Kenneth Overstreet, Public Works Director DATE: 07/16/19 Staff Report ITEM: Update and discussion on the Safe Routes to School Grant status and pedestrian crosswalks. DISCUSSION: The Public Works Department submitted a preliminary application to the Texas Department of Transportation (TxDOT) on April 11, 2019 for a Safe Routes to School (SRTS) grant. The SRTS program is funded at 100% for approved projects, with no required matching funds from the City. The submitted request for SRTS funding included the following projects, for an estimated project cost of approximately $850,000.  13 safety enhanced crosswalks (Exhibit A)  Approximately 1,300 linear feet of 10’ Hike & Bike Trail to complete the section from Forest Ridge to Harwood Road at McLain Road (Exhibit B)  Completion of missing sidewalk sections at Bedford Road and L. Don Dodson (Exhibit C)  Americans with Disabilities Act (ADA) approved sidewalk ramps in various locations On June 18, 2019, TxDOT responded stating that the project has been approved for submittal of a detailed application, which is due by August 15, 2019. Staff is currently working on the basic design submittals and the detailed application. This item will be presented to Council for consideration at the August 13, 2019 regular Council meeting. This is a mandatory step of the detailed application process. ATTACHMENTS: Exhibit A Exhibit B Exhibit C  EXHIBIT A Original Locations Grant Submittal Locations EXHIBIT B  EXHIBIT C Bedford Road L. Don Dodson PRESENTER: Kenneth Overstreet, Public Works Director DATE: 07/16/19 Staff Report ITEM: Discussion and possible action on the addition of a sidewalk along Woodpark Lane from the walking trail that ends at the TXU easement to Cheek Sparger Road. DISCUSSION: The City of Bedford currently has a walking trail along the TXU easement extending from Forest Ridge Drive to Woodpark Lane that is traveled by many residents and visitors by bicycle or walking. The trail ends on Woodpark Lane behind Walmart Supercenter and a short distance from Glade Parks and the Euless walking trail. There is currently not a sidewalk on Woodpark Lane for the safe passage of pedestrians between the end of the walking trail and Cheek Sparger Road. Individuals traveling to the businesses and walking trails in this area must walk down a steep grassy area or walk in the road on Woodpark Lane. The addition of a sidewalk on the east side of Woodpark Lane would allow for the safe passage of individuals traveling to the businesses in the area and accessing the walking trails in both the City of Bedford and the City of Euless. After initial assessment, it appears there is sufficient right-of-way for the installation of a sidewalk at this location. At this time, staff does not have a cost estimate for this potential project. Staff is seeking input from the Street Improvement Economic Development Corporation (SIEDC) Board on the proposed addition of a sidewalk along Woodpark Lane to connect the walking trail and the sidewalks located on Cheek Sparger Road. ATTACHMENTS: Map July 3, 2019 Woodpark Lane Sidewalk PRESENTER: Kenneth Overstreet, Public Works Director DATE: 07/16/19 Staff Report ITEM: Staff report on the status of the installation of the traffic signal and roadway improvements at the intersection of Cheek Sparger Road and Heritage Avenue. DISCUSSION: During the January 15, 2019 SIEDC Board meeting, staff presented an update on the status of the Interlocal Agreement (ILA) between Tarrant County and the cities of Colleyville, Euless, and Bedford for the installation of a traffic signal at the intersection of Cheek Sparger Road and Heritage Avenue. On February 26, 2019, the City Council approved resolution 19-19 allowing the City Manager to enter into the Interlocal Agreement for the traffic signal installation. The City of Euless contracted with Kimley-Horn and Associates, Inc. (KHA) to complete the traffic signal design. One of the steps in the design process was the completion of a traffic study. The traffic study showed the improvements to the intersection that were proposed by the participants, would cause a backup in the eastbound lanes with the amount of traffic turning northbound onto Heritage Avenue. The engineering firm presented staff with five options to improve the roadway to avoid this issue. After reviewing the various options presented, staff felt adding an additional forward through lane was the best option to facilitate efficient and effective management of vehicle traffic through the intersection. The proposed roadway improvement would add a left turn lane onto Heritage Avenue, two eastbound forward lanes, a westbound forward lane and a left turn lane onto Woodpark Lane. Currently, when an individual is turning left on Heritage Avenue, vehicles back up and block the intersection of Cheek Sparger Road and Silverwood Lane. An additional eastbound forward lane would assist in facilitating traffic flow movement through the intersection. It would also assist individuals entering and exiting Silverwood Addition. The Public Works Director presented these findings to the City Council on June 25, 2019 requesting approval for the City Manager to expend funds and enter into an interlocal agreement between the City of Bedford and the City of Euless, Texas to designate a fiscal agent for the engineering, design, construction, management and costs of roadway improvements at the intersection of Heritage Avenue, Woodpark Lane and Cheek Sparger Road. The item was approved by City Council. It is anticipated the preliminary design of the traffic signal and the roadway improvements would be completed October 2019 and the construction is anticipated to begin early next fiscal year (FY 2019/2020). Design for the project will be paid out of the Fiscal Year 2018/2019 approved budget line item for the traffic signal installation and the construction cost is being presented in the proposed Fiscal Year 2019/2020 budget. ATTACHMENTS: Road Improvement Map PRESENTER: Brian D. Bosshardt, City Manager DATE: 07/16/19 Staff Report ITEM: Discussion and possible action on participating in improvements to Cheek Sparger Road and the adjacent walking trail to the south. DISCUSSION: The City Manager was contacted by the City of Colleyville to discuss Bedford’s interest in participating in a joint project to improve Cheek Sparger Road and the adjacent walking trail to the south. They are proposing to build a middle turn lane, while keeping the two lanes of thru travel. Colleyville has indicated there is the potential for grant money to assist in the cost of the improvements. Staff is requesting input from the Street Improvement Development Corporation (SIEDC) Board with respect to the City’s interest in participating in such a project. ATTACHMENTS: N/A PRESENTER: Kenneth Overstreet, Public Works Director DATE: 07/16/19 Staff Report ITEM: Consider approval of the Fiscal Year 2019/2020 budget for the City of Bedford Street Improvement Economic Development Corporation (SIEDC). DISCUSSION: The proposed Fiscal Year 2019/2020 budget includes base operation and maintenance items and the following projects:  Concrete repairs (panels, sidewalks and ADA ramps) at various locations.  Crack and joint sealing at various locations.  Pavement markings at various locations.  Street light rehabilitation and installation at various locations.  Subgrade repairs at various locations.  Pedestrian crossing warning system installation.  Mill and overlay at various locations (see attachment for the locations).  Mill and overlay on Brown Trail from Bedford Road to SH183 (milling would be completed by a contractor and the overlay would be completed by Tarrant County Precinct 3).  Mill and overlay on Forest Ridge Drive from Pipeline Road to SH183 (milling would be completed by a contractor and the overlay would be completed by Tarrant County Precinct 3).  Bedford Court East reconstruction from Brown Trail to Hurst city limits (partially funded by SIEDC funds, bond funds and Community Development Block Grant (CDBG)).  Cheek Sparger Road at Heritage Avenue roadway improvements.  Cheek Sparger Road at Heritage Avenue signal installation (joint project with the cities of Euless, Colleyville and Tarrant County). Additionally, supplemental items included in the proposed budget are a dump truck replacement, street sanders replacement and traffic signal equipment. A financial analysis concludes that the fund balance will accommodate the recommended budget. ATTACHMENTS: SIEDC Budget Line Items Proposed Revenue and Expenditure Worksheet Proposed Supplementals Mill and Overlay Locations  City of Bedford Street Improvement Economic Development Corporation Proposed Revenue and Expenditures Fiscal Year Ending September 30, 2019 Projected Fund Balance October 1, 2019 $ 2,998,083 Revenue: Sales Tax $ 2,900,000 Special Sales Tax - Interest Income $ 45,000 Total Revenue $ 2,945,000 Required Reserve $ - Available Funds $ 5,943,083 Expenditures Supplies 57,100 Maintenance 773,210 Contract Services 2,526,380 Debt Service 285,960 Contingency 60,000 Design/Engineering/Construction 580,000 Capital Outlay * 394,800 Total Expenditures $ 4,677,450 Available Funds Less Expenditures $ 1,265,633 Projected Fund Balance, September 30, 2020 $ 1,265,633 * Includes proposed capital items (dump truck replacement, street sanders replacement and traffic signal equipment).  Expense Budget Worksheet Report Budget Year 2020 2019 Adopted 2019 Estimated 2020 Budget Office Account Account Description Budget Amount Proposed Fund 227 - EDC -4B STREET IMPROVEMENT Department 45 - PUBLIC WORKS Division 02 - ADMINISTRATION SUPPLIES 8105 FUEL AND OIL 10,000.00 10,000.00 10,000.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Budget Office Proposed Fuel for twenty vehicles and twenty heavy equipment 1.0000 10,000.00 10,000.00 Budget Office Proposed Totals $10,000.00 8106 MINOR APPARATUS 4,000.00 4,000.00 6,800.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Budget Office Proposed Asphalt rakes 1.0000 300.00 300.00 Budget Office Proposed Consumable supplies for tools 1.0000 1,250.00 1,250.00 Budget Office Proposed Diamond saw blades 1.0000 750.00 750.00 Budget Office Proposed Hand tools 1.0000 1,500.00 1,500.00 Budget Office Proposed Power tools 1.0000 1,750.00 1,750.00 Budget Office Proposed Shovels 1.0000 500.00 500.00 Budget Office Proposed Small equipment 1.0000 750.00 750.00 Budget Office Proposed Totals $6,800.00 8130 SIGNS 40,300.00 30,000.00 40,300.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Budget Office Proposed Reflective sheeting 1.0000 16,800.00 16,800.00 Budget Office Proposed Sakrete 1.0000 900.00 900.00 Budget Office Proposed Sheeted sign blanks 1.0000 1,000.00 1,000.00 Budget Office Proposed Sign blanks 1.0000 10,400.00 10,400.00 Budget Office Proposed Sign hardware 1.0000 8,000.00 8,000.00 Budget Office Proposed Sign posts 1.0000 3,200.00 3,200.00 Budget Office Proposed Totals $40,300.00 SUPPLIES Totals $54,300.00 $44,000.00 $57,100.00 MAINTENANCE 8205 MAINTENANCE SIDEWALKS AND CURBS 23,000.00 23,000.00 23,000.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Budget Office Proposed Concrete and supplies for drive approach and sidewalk repairs 1.0000 23,000.00 23,000.00 Budget Office Proposed Totals $23,000.00 Run by JACKIE HANCOCK on 07/08/2019 15:58:27 PM Page 1 of 5  Expense Budget Worksheet Report Budget Year 2020 2019 Adopted 2019 Estimated 2020 Budget Office Account Account Description Budget Amount Proposed Fund 227 - EDC -4B STREET IMPROVEMENT Department 45 - PUBLIC WORKS Division 02 - ADMINISTRATION MAINTENANCE 8208 MAINTENANCE STREETS AND HIGHWAYS 509,510.00 630,000.00 677,000.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Budget Office Proposed Asphalt for Brown Trail overlay: Bedford Road to SH 183 1.0000 115,500.00 115,500.00 Budget Office Proposed Asphalt for Forest Ridge overlay: Pipeline Road to SH183 1.0000 475,000.00 475,000.00 Budget Office Proposed Asphalt for small road repairs 1.0000 60,000.00 60,000.00 Budget Office Proposed Base materials 1.0000 10,000.00 10,000.00 Budget Office Proposed Concrete 1.0000 10,000.00 10,000.00 Budget Office Proposed Grass replacement 1.0000 1,500.00 1,500.00 Budget Office Proposed Traffic control 1.0000 4,000.00 4,000.00 Budget Office Proposed Tree removal 1.0000 1,000.00 1,000.00 Budget Office Proposed Totals $677,000.00 8210 MAINTENANCE EQUIPMENT 19,900.00 12,400.00 19,900.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Budget Office Proposed Asphalt zipper teeth replacement 1.0000 2,500.00 2,500.00 Budget Office Proposed Equipment maintenance and repair 1.0000 17,400.00 17,400.00 Budget Office Proposed Totals $19,900.00 8212 MAINTENANCE MOTOR VEHICLES 15,000.00 14,000.00 15,000.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Budget Office Proposed Vehicle maintenance and repair - SIEDC fund fleet 1.0000 15,000.00 15,000.00 Budget Office Proposed Totals $15,000.00 8212.0001 MAINTENANCE MOTOR VEHICLES ACCIDENT .00 2,734.00 .00 REPAIR 8224 MAINTENANCE TRAFFIC SIGNALS 38,310.00 38,310.00 38,310.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Budget Office Proposed Monitors and load switches 1.0000 3,450.00 3,450.00 Budget Office Proposed Opticom 1.0000 8,650.00 8,650.00 Budget Office Proposed School zone warning system maintenance 1.0000 6,050.00 6,050.00 Budget Office Proposed Signal hardware 1.0000 6,650.00 6,650.00 Run by JACKIE HANCOCK on 07/08/2019 15:58:27 PM Page 2 of 5  Expense Budget Worksheet Report Budget Year 2020 2019 Adopted 2019 Estimated 2020 Budget Office Account Account Description Budget Amount Proposed Fund 227 - EDC -4B STREET IMPROVEMENT Department 45 - PUBLIC WORKS Division 02 - ADMINISTRATION MAINTENANCE Budget Office Proposed Signal light maintenance 1.0000 13,510.00 13,510.00 Budget Office Proposed Totals $38,310.00 MAINTENANCE Totals $605,720.00 $720,444.00 $773,210.00 CONTRACTUAL SERVICES 8310 CONTRACT LABOR 2,137,720.00 2,265,600.00 2,509,380.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Budget Office Proposed Concrete repairs (panels, sidewalks & ADA ramps) 1.0000 450,000.00 450,000.00 Budget Office Proposed Crack and joint sealing 1.0000 150,000.00 150,000.00 Budget Office Proposed Investment Advisory Services - Valley View Consulting, LLP 1.0000 9,380.00 9,380.00 Budget Office Proposed Mill and overlay at various locations 1.0000 1,400,000.00 1,400,000.00 Budget Office Proposed Milling - Brown Trail from Bedford Road to SH183 1.0000 25,000.00 25,000.00 Budget Office Proposed Milling - Forest Ridge Drive from Pipeline to SH183 1.0000 105,000.00 105,000.00 Budget Office Proposed Pavement markings 1.0000 150,000.00 150,000.00 Budget Office Proposed Street light rehabilitation and installation 1.0000 20,000.00 20,000.00 Budget Office Proposed Subgrade repairs 1.0000 200,000.00 200,000.00 Budget Office Proposed Totals $2,509,380.00 8311 SOFTWARE .00 .00 10,000.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Budget Office Proposed Centracs maintenance agreement for traffic signal management 1.0000 10,000.00 10,000.00 Budget Office Proposed Totals $10,000.00 8321 RENTALS 2,000.00 2,000.00 7,000.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Budget Office Proposed Barricade rental 1.0000 5,000.00 5,000.00 Budget Office Proposed Equipment rental 1.0000 2,000.00 2,000.00 Budget Office Proposed Totals $7,000.00 CONTRACTUAL SERVICES Totals $2,139,720.00 $2,267,600.00 $2,526,380.00 DEBT SERVICE & TRANSFERS 8412 PAYING AGENT FEES 300.00 300.00 .00 Run by JACKIE HANCOCK on 07/08/2019 15:58:27 PM Page 3 of 5  Expense Budget Worksheet Report Budget Year 2020 2019 Adopted 2019 Estimated 2020 Budget Office Account Account Description Budget Amount Proposed Fund 227 - EDC -4B STREET IMPROVEMENT Department 45 - PUBLIC WORKS Division 02 - ADMINISTRATION DEBT SERVICE & TRANSFERS 8414.0001 DEBT PRINCIPAL LEASE PYMT 28,250.00 28,250.00 35,960.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Budget Office Proposed Enterprise Round 1 Replacement Annual Payment 1.0000 13,450.00 13,450.00 Budget Office Proposed Enterprise Round 2 Replacement Annual Payment 1.0000 14,800.00 14,800.00 Budget Office Proposed Enterprise Round 3 Replacement Annual Payment 1.0000 7,710.00 7,710.00 Budget Office Proposed Totals $35,960.00 8498 OPERATING TRANSFERS 40,800.00 40,800.00 250,000.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Budget Office Proposed Transfer to Utility Repair Fund for Development 1.0000 250,000.00 250,000.00 Budget Office Proposed Totals $250,000.00 8499 CONTINGENCY 60,000.00 60,000.00 60,000.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Budget Office Proposed Emergency repairs: street lights, guardrails, signals, etc. 1.0000 60,000.00 60,000.00 Budget Office Proposed Totals $60,000.00 DEBT SERVICE & TRANSFERS Totals $129,350.00 $129,350.00 $345,960.00 CAPITAL OUTLAY 8530 DESIGN / ENGINEERING .00 50,300.00 .00 8570 CONSTRUCTION .00 110,988.00 580,000.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Budget Office Proposed Bedford Ct. E. reconstruction: Brown Trail to Hurst city limits 1.0000 245,000.00 245,000.00 Budget Office Proposed Cheek Sparger Road at Heritage Avenue roadway improvements 1.0000 185,000.00 185,000.00 Budget Office Proposed Cheek Sparger Road at Heritage Avenue signal light installation 1.0000 150,000.00 150,000.00 Budget Office Proposed Totals $580,000.00 9104 IMPROVEMENTS OTHER THAN BUILDINGS 120,000.00 120,000.00 120,000.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Budget Office Proposed Pedestrian crossing warning system 1.0000 120,000.00 120,000.00 Budget Office Proposed Totals $120,000.00 Run by JACKIE HANCOCK on 07/08/2019 15:58:27 PM Page 4 of 5  Expense Budget Worksheet Report Budget Year 2020 2019 Adopted 2019 Estimated 2020 Budget Office Account Account Description Budget Amount Proposed Fund 227 - EDC -4B STREET IMPROVEMENT Department 45 - PUBLIC WORKS Division 02 - ADMINISTRATION CAPITAL OUTLAY 9109 MACHINERY .00 318,300.00 .00 9111 MOTOR VEHICLES 318,300.00 .00 .00 CAPITAL OUTLAY Totals $438,300.00 $599,588.00 $700,000.00 Division 02 - ADMINISTRATION Totals $3,367,390.00 $3,760,982.00 $4,402,650.00 Department 45 - PUBLIC WORKS Totals $3,367,390.00 $3,760,982.00 $4,402,650.00 Fund 227 - EDC -4B STREET IMPROVEMENT Totals $3,367,390.00 $3,760,982.00 $4,402,650.00 Net Grand Totals $3,367,390.00 $3,760,982.00 $4,402,650.00 Run by JACKIE HANCOCK on 07/08/2019 15:58:27 PM Page 5 of 5  City of Bedford - Supplemental Funding Request FY 2019-2020 FUND: Street Improvement Economic Development Corporation DEPARTMENT: Public Works DIVISION: Administration REQUEST TITLE: AI-500-085 Series Glance Preempt & Priority FMU TOTAL: $228,800 COUNCIL STRATEGIC FOCUS AREA: Organizational Excellence TYPE: Capital Request reviewed by appropriate oversight division (if applicable): Not Applicable Core Service Council Goal/Priority Emerging Safety Need Regulation or Mandate Resident/Customer Expectation National Standard/Best Practice DESCRIPTION OF REQUEST This request is for new field monitoring units (FMU) for the traffic signal boxes. The FMU's will replace the current system that utilizes the radio system for traffic synchronization that was installed in 2011 that allow the signals to "talk". The system functioned without incident for approximately six years, but the radio system equipment installed on the water towers and at the Service Center is now outdated and is no longer functioning as designed. Out of the 26 traffic signals maintained by the City, staff is currently unable to connect to six and another four have intermittent communications. The cost to upgrade the current system, so it functions correctly, is over $500,000. The requested new equipment will allow the traffic signals to "talk" again utilizing cellular connectivity. BENEFITS/COST SAVINGS Replacing the system that is currently not working properly will allow the traffic signals to communicate for traffic synchronization and to issue alerts to staff when a signal is not functioning properly. The cost for the new field monitoring units and 10 years of cellular connectivity is less than the cost of upgrading the current equipment so it functions properly. CONSEQUENCES OF NOT FUNDING As the equipment continues to decline, the traffic signals that currently cannot connect will continue to fail communicating for traffic synchronization and to alert staff of signal failures; as well as others that will also lose connectivity. SUMMARY OF REQUEST TYPE FUND DEPT. DIV. ACCT. DESCRIPTION COST Capital 227 45 02 9110 AI-500-085-02 Series Glance Preempt and Priority Controller $228,800 Grand Total: $228,800 COST/REVENUE COMPARISON FY 20/21 FY 21/22 FY 22/23 TOTAL FUTURE COST TOTAL FUTURE REVENUE FUND: Street Improvement Economic Development Corporation DEPT: Public Works DIVISION: Administration REQUEST: AI-500-085 Series Glance Preempt & Priority FMU CAPITAL REQUEST # OF DESCRIPTION OF CAPITAL MAKE/MODEL COST PER UNIT TOTAL AMOUNT UNITS Traffic Signal Components AI-500-085-02 Series Glance Preempt & Priority $8,800.00 26 $228,800 Field Monitoring Unit (FMU) ADDITIONAL EXPENSES TOTAL: $228,800 Is requested vehicle/equipment a replacement for an existing unit? (If yes, complete following information) Yes Unit #: Year Purchased: Maintenance Cost last 24 months: Age (Years): Odometer: Disposition of Vehicle: MAINTENANCE REQUEST LOCATION OF # OF DESCRIPTION OF MAINTENANCE COST PER UNIT TOTAL AMOUNT MAINTENANCE UNITS TOTAL: PERSONNEL REQUEST PAY MANDATED POSITION TITLE FTE SALARY PENSION INSURANCE OTHER TOTAL GRADE EXPENSES TOTAL:  City of Bedford - Supplemental Funding Request FY 2019-2020 FUND: Street Improvement Economic Development Corporation DEPARTMENT: Public Works DIVISION: Administration REQUEST TITLE: Swenson Model STCC Cross Conveyor Sander (2) TOTAL: $15,000 COUNCIL STRATEGIC FOCUS AREA: Economic Vitality TYPE: Capital Request reviewed by appropriate oversight division (if applicable): Fleet Core Service Council Goal/Priority Emerging Safety Need Regulation or Mandate Resident/Customer Expectation National Standard/Best Practice DESCRIPTION OF REQUEST The City currently has two sanders that are used to sand roadways for ice/snow events and for accidental spills in the roadway. The first one was purchased in 2000 with the second sander being purchased in 2005. The current sanders are mounted into the dump bed and require the unit to be lifted into the back with the front end loader. This does not allow for quick installation and requires one to be mounted year round while the other is mounted during the winter months. The requested model mounts to the tailgate and can be mounted on an as needed basis. The requested models are electric rather than the current gasoline engines. This will decrease down time caused by engine failures on the older models. BENEFITS/COST SAVINGS The requested sanders mount to the tailgate and are easier to install than the current sanders and does not limit the use of the truck during the winter months. The Swenson sanders engine is electric and is more reliable than the gasoline engines in the current sanders. This is because electric engines are inherently less complex pieces of machinery than the gasoline engines and decrease maintenance issues. The requested sanders have a higher sand capacity than the current models since the truck bed is used rather than a hopper. This will decrease the amount of trips back to the Service Center to refill when sanding roadways. CONSEQUENCES OF NOT FUNDING The current sanders have gasoline engines causing the engine to break down fairly often. This can delay sanding efforts during winter ice/snow events. If the current sanders are not replaced, more trips will have to be made to the Service Center to refill the hoppers. This will cause a delay in response times by City staff during ice/snow events. SUMMARY OF REQUEST TYPE FUND DEPT. DIV. ACCT. DESCRIPTION COST Capital 227 45 02 9110 Swenson Model STCC Cross Conveyor Sander (2) $15,000 Grand Total: $15,000 COST/REVENUE COMPARISON FY 20/21 FY 21/22 FY 22/23 TOTAL FUTURE COST TOTAL FUTURE REVENUE FUND: Street Improvement Economic Development Corporation DEPT: Public Works DIVISION: Administration REQUEST: Swenson Model STCC Cross Conveyor Sander (2) CAPITAL REQUEST # OF DESCRIPTION OF CAPITAL MAKE/MODEL COST PER UNIT TOTAL AMOUNT UNITS Sander Swenson Model STCC $7,500.00 2 $15,000 ADDITIONAL EXPENSES TOTAL: $15,000 Is requested vehicle/equipment a replacement for an existing unit? (If yes, complete following information) Yes Unit #: Year Purchased: Maintenance Cost last 24 months: Age (Years): Odometer: Disposition of Vehicle: Auction MAINTENANCE REQUEST LOCATION OF # OF DESCRIPTION OF MAINTENANCE COST PER UNIT TOTAL AMOUNT MAINTENANCE UNITS TOTAL: PERSONNEL REQUEST PAY MANDATED POSITION TITLE FTE SALARY PENSION INSURANCE OTHER TOTAL GRADE EXPENSES TOTAL:  City of Bedford - Supplemental Funding Request FY 2019-2020 FUND: Street Improvement Economic Development Corporation DEPARTMENT: Public Works DIVISION: Administration REQUEST TITLE: Peterbilt 348 Tandem Dump Truck TOTAL: $150,000 COUNCIL STRATEGIC FOCUS AREA: Revitalization TYPE: Capital Request reviewed by appropriate oversight division (if applicable): Fleet Core Service Council Goal/Priority Emerging Safety Need Regulation or Mandate Resident/Customer Expectation National Standard/Best Practice DESCRIPTION OF REQUEST Request to replace unit #40 with a 15 yard Peterbilt 348 Tandem Dump Truck. The dump truck is used to haul the equipment trailer, transport asphalt, fill material and spoils for various infrastructure repair projects. There are a limited number of drivers that are able to drive the current tandem dump truck, causing it to be mainly unusable. The Texas Department of Motor Vehicles requires an individual to test in the manual transmission vehicle to obtain the proper endorsement to drive the vehicle on the roadway. The current federal transportation guidelines have made the process of obtaining an automatic transmission commercial drivers license (CDL) difficult enough to obtain, with the manual transmission endorsement adding another level of difficulty. BENEFITS/COST SAVINGS Reduced maintenance costs due to replacing unit #40 with an automatic transmission. Since the dump truck requires an endorsement that very few employees have, it will help reduce wait times during larger projects by having the ability to run two trucks versus one. It will also provide an additional truck should Bedford suffer a catastrophic or severe weather event for debris removal. CONSEQUENCES OF NOT FUNDING There is a limited number of drivers that are able to use this truck due to special CDL requirements for a manual transmission. Maintenance issues are largely due to recurring transmission problems. Due to requirements for use, the division has to reach out to borrow an additional truck for larger projects. Because of the age of the unit, original parts have become obsolete and must either be manufactured or the truck retrofitted with an after market equivalent at a higher parts cost. SUMMARY OF REQUEST TYPE FUND DEPT. DIV. ACCT. DESCRIPTION COST Capital 227 45 02 9111 Peterbilt 348 Tandem Dump Truck $150,000 Grand Total: $150,000 COST/REVENUE COMPARISON FY 20/21 FY 21/22 FY 22/23 TOTAL FUTURE COST TOTAL FUTURE REVENUE FUND: Street Improvement Economic Development Corporation DEPT: Public Works DIVISION: Administration REQUEST: Peterbilt 348 Tandem Dump Truck CAPITAL REQUEST # OF DESCRIPTION OF CAPITAL MAKE/MODEL COST PER UNIT TOTAL AMOUNT UNITS Tandem Dump Truck Peterbilt 348 $150,000.00 1 $150,000 ADDITIONAL EXPENSES TOTAL: $150,000 Is requested vehicle/equipment a replacement for an existing unit? (If yes, complete following information) Yes Unit #: 40 Year Purchased: 1999 Maintenance Cost last 24 months: 6.88 Age (Years): 20 Odometer: 36,080 Miles Disposition of Vehicle: Auction MAINTENANCE REQUEST LOCATION OF # OF DESCRIPTION OF MAINTENANCE COST PER UNIT TOTAL AMOUNT MAINTENANCE UNITS TOTAL: PERSONNEL REQUEST PAY MANDATED POSITION TITLE FTE SALARY PENSION INSURANCE OTHER TOTAL GRADE EXPENSES TOTAL:  Fiscal Year 2019/2020 Mill and Overlay at Various Locations LOCATION A (MAYFAIR HILLS ADDN) 2019 2020 2021 2022 2023 2024 Street Name Route Back Route Ahead PCI Yr 1 PCI Yr 2 PCI Yr 3 PCI Yr 4 PCI Yr 5 PCI Yr 6 Water April Sound Court Off of Saddlebrook North Saddlebrook North 43.12 40.88 38.66 36.29 33.89 PVC Autumnwood Court Off of Saddlebrook North Dead End 48.67 47.17 45.24 43.24 41 38.75 PVC Pleasantview Drive Hurst City Limits Saddlebrook North 49.61 48.11 46.5 44.5 42.42 40.16 PVC Saddlebrook Drive Shady Lane Stonegate Drive North 47.83 46.1 44.12 42.01 39.74 37.43 PVC Saddlebrook Drive Stratford Drive Stonega!e Drive North 52.14 50.64 49.16 47.66 43.86 41.74 PVC Saddlebrook Drive Shady Lane Stratford Drive 61.54 60.04 58.55 57.05 55.54 54.04 PVC Sugar Tree Court Off of Saddlebrook North Saddlebrook Drive 64.91 63.03 61.34 59.84 58.33 56.83 PVC Hunters Glen Court Off of Shady Lane Cul-De-Sac 58.93 57.43 55.94 54.44 52.93 51.43 PVC Windsong Court Off of Saddlebrook North Saddlebrook Drive 36.86 34.49 31.54 28.29 24.06 19.43 PVC LOCATION B (WHISPERWOOD ADDN) 2019 2020 2021 2022 2023 2024 Street Name Route Back Route Ahead PCI Yr 1 PCI Yr 2 PCI Yr 3 PCI Yr 4 PCI Yr 5 PCI Yr 6 Water Mulberry Lane Cherry Blossom Lane Chinaberry Drive 47.62 45.82 43.84 41.7 39.42 PVC Hackberry Lane Cherry Blossom Lane Cottonwood Drive 56.63 55.13 53.64 52.14 50.63 49.13 PVC Pinewood Street Cherry Blossom Lane Cottonwood Drive 67.65 66.03 64.21 62.34 60.76 59.26 PVC Walnut Drive Cherry Blossom Lane Cottonwood Lane 58.64 57.14 55.66 54.16 52.64 51.14 DI Aspenwood Drive Bedford Road Brasher Lane South 55.06 53.56 52.07 50.57 49.06 47.56 DI Cottonwood Lane Aspenwood Drive End of Pavement 54.16 52.66 51.17 49.67 48.16 46.54 DI Cherry Blossom Lane Aspenwood Drive Mulberry Lane 57.56 56.06 54.58 53.08 51.56 50.06 DI Chinaberry Drive Bedford Road Mulberry 68.94 67.31 65.69 63.82 61.94 60.44 DI LOCATION C (CAMELOT ESTATES) 2019 2020 2021 2022 2023 2024 Street Name Route Back Route Ahead PCI Yr 1 PCI Yr 2 PCI Yr 3 PCI Yr 4 PCI Yr 5 PCI Yr 6 Water Fox Hollow Drive Huntwich Drive Steeplechase Drive 45.76 43.76 41.63 39.38 37.03 34.65 PVC Huntwich Drive Brown Trail Fox Hollow Drive 71.32 69.32 67.65 66.03 64.18 62.3 PVC Buckingham Court Off of Huntwich Drive Huntwich Drive 52.79 51.29 49.81 48.31 46.72 44.72 PVC Oxford Court Off of Steeplechase Drive Steeplechase Drive 56 54.5 53.02 51.52 50 48.5 PVC Steeplechase Court Off of Steeplechase Drive Cul-De-Sac 39.96 37.67 35.32 32.64 29.36 25.63 PVC LOCATION D 2019 2020 2021 2022 2023 2024 Street Name Route Back Route Ahead PCI Yr 1 PCI Yr 2 PCI Yr 3 PCI Yr 4 PCI Yr 5 PCI Yr 6 Water Red Oak Lane Scenic Hills Drive Cummings Drive 52.81 51.31 49.82 48.32 46.74 44.74 PVC Scenic Hills Drive Red Oak Lane Cummings Drive 62.56 60.95 59.46 57.96 56.45 54.95 PVC Hickory Court Off of Cummings Drive Cummings Drive 35.53 32.94 29.72 26.14 21.47 16.63 PVC LOCATION E 2019 2020 2021 2022 2023 2024 Street Name Route Back Route Ahead PCI Yr 1 PCI Yr 2 PCI Yr 3 PCI Yr 4 PCI Yr 5 PCI Yr 6 Water Susan Drive Emerald Street 177' E.of Emerald Street 51.5 50 48.52 47.02 45 43 PVC Susan Drive Crystal Springs State Highway #121 61.1 59.6 58.12 56.62 55.1 53.6 PVC Susan Drive 177' East of Emerald Street Crystal Springs 56.45 54.95 53.46 51.96 50.45 48.95 PVC