Belgrade City Council

BELGRADE CITY COUNCIL MEETING MINUTES Council Chambers June 21, 2021 7: 00 PM This meeting was open to the public and attended both in-person and via the Zoom video platform. Mayor Russell Nelson called the meeting to order. Other Council Members in attendance were Mike Meis, Jim Simon, Kristine Menicucci and Jim Doyle. ACTION: Council Member Menicucci moved to excuse Council Members Cooper and Smith. Council Member Simon seconded the motion. All voted aye, motion carried unanimously. City staff in attendance were City Manager Ted Barkley, City Clerk Sue Caldwell, Planning Director Jason Karp, City Attorney Rick Ramler, and Public Works Director Steve Klotz. City Staff in attendance via Zoom video were Finance Director Diane Eagleson and City Engineer Tom Eastwood. Others in attendance were Ken Williams, Randy Visser, Bret Megaard, Laura Larecco, John Rosa and Amy Galloway Others in attendance via Zoom video were Ali Vasarella, Diana Setterberg, Eric Reinhardt, Gary McKay, Matt Cotterman, Hunter Lacey, Martha Sellers, Judy Doyle, and Scott Bell APPROVE MINUTES ACTION: Council Member Meis moved to approve Council meeting minutes for May 3 and May 17, 2021. Council Member Doyle seconded the motion. All voted aye, motion carried unanimously. PUBLIC FORUM Mayor Nelson opened the public forum and called 3 times for public comment. There was none and the public forum was closed. PUBLIC HEARING Consider Resolution 2021- 22 Bolinger Area Payback Agreement for Belgrade School District City Manager Barkley noted the requested that this public hearing be opened, however, the item should be continued to the next regular meeting to allow for consideration of additional information that had been requested by City staff and area developers. Mayor Nelson opened the public hearing and called for comment. Page 1 of 7  Ken Williams, owner of River Gravel, traveled to Belgrade from Flathead area to attend. He appreciated that the item was being continued because he had only just received notice last week in the mail and he wanted additional time to study the proposal. He felt that other property owners along Bolinger should be included in a payback agreement and encouraged better communication. Matt Cotterman, engineer representing Bates Properties, noted their concern and desire for additional time to work with the School and City to determine their participation in the process. Mayor Nelson provided a copy of an email he had received the Bates Homes. John Rosa, developer of property on the eastern side of Bolinger, noted that properties on the eastern side were being asked to participate. He asked why the properties on the western side were not included to be more equitable. He felt that the amount he had already paid for the Cruiser Lane improvements had not been taken into account. He stated his willingness to pay his fair share of costs but more time was needed to review the proposed agreement. City Manager Barkley noted the goal to work with developers. He suggested continuing the public hearing and consideration of this matter at the July 19, 2021 meeting. Mayor Nelson called for additional public comment. There was none. ACTION: Council Member Simon moved to continue the public hearing regarding Resolution 2021- 22 to establish a Payback District for improvements made by Belgrade School District 44 on July 19, 2021. Council Member Doyle seconded the motion. All voted aye, motion carried unanimously. PUBLIC HEARING Consider Resolution 2021- 23 Amending the Final Budget for FY 2020- 2021 City Manager Barkley reviewed the proposed amendments to the Revolving Loan fund account, various Lighting District funds and the funds affected by the change in workers compensation no longer needed for the volunteer fireman since Belgrade had come under the Central Valley Fire District. Mayor Nelson opened the public hearing and called 3 times for comment. There was none and the public hearing was closed. ACTION: Council Member Simon moved to approve Resolution 2021- 23 amending the Final Budget for FY2020- 2021. Council Member Meis seconded the motion. All voted aye, motion carried unanimously. PUBLIC HEARING Consider Ordinance 2021- 02 ( second reading) Zoning Map Amendment— Garibaldi Group Page 2 of 7  City Planning Director Jason Karp noted this was unanimously approved by the City County Planning Board and passed on first reading by City Council. This amendment would change the zoning from B2 highway business district to B3 central business district which would allow mixed use. Apartments would be allowed with a Conditional Use permit. Randy Visser, Bret Megaard and Gary McKay representing the applicant, were available to answer questions. Visser noted plans to bring the building to the front of the lot to better utilize the space. Mayor Nelson opened the public hearing and called 3 times for comment. There was none and the public hearing was closed. ACTION: Council Member Meis moved to approve Ordinance 2021- 2 upon second reading and after public hearing to rezone Lots 6017 of Block 31 of Armstrong Addition from B- 2 to B- 3 finding that the zone change complied with the Belgrade Growth Policy and the Belgrade Downtown Design Plan. Council Member Doyle seconded the motion. All voted aye, motion carried unanimously. REPORTS Mayor' s Report— Mayor Nelson had nothing to report City Attorney' s Report— the City Attorney had nothing to report. City Manager' s Report City Manager Barkley reported that American Recovery funds ( ARPA) and program allowances were continuing to unfold. He reported that the City had just received $ 1. 213 million in funding under the program and noted seemingly broad parameters as to how the funds could be used. He noted plans to discuss priorities with Council. The second check would come in June of 2022 around the same amount. Barkley noted another category of funds available through a competitive application process in the amount of up to $ 250 million for infrastructure focused on water, sewer and broadband services. These would be Federal funds administered by the State. Barkley noted that award of such funds could be as late as 2024 with a requirement to spend funds by 2026. Belgrade' s application was for$ 5. 4 million. Barkley reported an update on options for painting the grain elevator on East Main Street and possibly having the City logo and/or message placed on the building to dress up this entry way to the City. Barkley reported on a recent meeting with Montana Department of Transportation and that plans had been submitted for review of improvements at Bolinger Road and Main Street. It was also under review by Montana Rail Link. More design information was needed on the approach to Jackrabbit Lane, primarily paid for from our Urban System Fund with some supplementation from Impact Fees. Barkley reported that Town Pump had submitted ideas about expanding and improving their property by Lewis & Clark Park. After further review, Barkley planned to bring more information to Page 3 of 7 Council as this could involve selling a portion of the property. Their proposal would also need review by the City Park Board. Mayor Nelson commented on sidewalks along Jackrabbit Lane that were due to be installed by Town Pump. Discussion followed about using the existing bond to start the work and to have Town Pump address the overgrowth of weeds along their Jackrabbit property. DISCUSSION AGENDA Consider Resolution 2021- 24 Termination of Declaration of Emergency City Manager Barkley noted this was in response to the verification that funding would not be affected if the City terminated the state of emergency. Information was also received that Gallatin County planned to terminate their declaration of emergency. Mayor Nelson called for public comment. There was none. ACTION: Council Member Doyle moved to approve Resolution 2021- 24 to terminate previous Resolution 2020- 9 regarding a Declaration of Emergency due to the COVID- 19 pandemic. Council Member Simon seconded the motion. All voted aye, motion carried unanimously. Consider Resolution 2021- 25 Concurring with MDT proposed revisions to the Belgrade Urban Area Highway System Planning Director Karp noted that this revision was about 5. 5 years in the making. It would change the designation of Broadway to a City street where we could set speed limits. Airway Blvd would be designated on the State system. The County would have some jurisdiction over Gallatin Field Road. Mayor Nelson called for public comment. There was none. ACTION: Council Member Menicucci moved to approve Resolution 2021- 25 concurring with Montana Department of Transportation' s proposed revisions to the Belgrade Urban Area Highway System. Council Member Meis seconded the motion. All voted aye, motion carried unanimously. Consider Proposed Locations for Radar Speed Sign installations Public Works Director Steve Klotz reviewed the proposed locations where radar speed signs were to be installed. He also reviewed where such signs were already installed. He noted that additional signs would be installed by developers according to their traffic report requirements. Mayor Nelson called for public comment. There was none. ACTION: Council Member Menicucci moved to approve placement of the radar speed signs at recommended in the staff report. Council Member Simon seconded the motion. All voted aye, motion carried unanimously. Page 4of7 Consider Proposed Implementation of a OR Code and Signage for Voluntary Donations earmarked for Splash Park operations Public Works Director Klotz noted that this was proposed by the Park Board as a way to assist in maintenance and replacement of components at the Splash Park. Patrons had asked for a way to support the Splash Park. Signage would be installed providing a QR Code with one tied to a Venmo account and one through Paypal to make it easy for people to donate and to show what it would be used for. Council Member Simon noted this was unanimously recommended for approval by the Park Board. Mayor Nelson called for public comment. There was none. ACTION: Council Member Simon moved to authorize installation of a QR Code near the Splash Park with links to PayPal and Venmo with the appropriate signage indicating use, purpose and the specification of funding revenue through donations to be used only for associated costs of Splash Park improvements, maintenance, operation and repairs. Council Member Doyle seconded the motion. All voted aye, motion carried unanimously. Consider Installation of Parallel Parking Signs along North Davis Street Public Works Director Klotz noted the area under discussion at the intersection of East Main Street and Davis Street by the Bar 3 BBQ restaurant. The property next door was previously used for parking when it was the Fire Training hall, however, the current owners had now installed a fence and had complained of damage by vehicles due to the way vehicles were being parked perpendicularly instead of parallel. Klotz suggested that the police could give notice to make enforcement easier and signs could be posted and lines painted for clarification. Requiring parallel parking would allow pedestrians more safety as they walked along the street since there was no sidewalk. A white" fog line" would be applied to show where a curb and gutter would normally be located so vehicles could be parked parallel to the fog line. This should create room for pedestrians to walk on the inner side of that line. Hunter Lacey, owner of Bar 3 Restaurant, agreed that parking availability was an issue, but parking perpendicularly was not working out very well. He did not have any specific suggestions. City Manager Barkley noted that the City was working with Montana Rail Link (MRL) to obtain space for additional public parking directly across the street which would also include the footprint of the old Belgrade Lounge. This would contribute toward a solution for more public parking for businesses and the City Park in that area, but it would take some time to develop. Amy Galloway, property manager of 95 N Davis, spoke in support of signage so patrons would know what was required for parking. She noted there was currently no safe way to walk through when vehicles were parked perpendicularly. Mayor Nelson called for public comment. There was none. ACTION: Council Member Menicucci moved to approve of installing a fog line in the area of the west side of North Davis Street from Main Street to East Central to visually delineate Page 5 of 7 the parking area and install " parallel parking only" signs as shown in the staff report" 95 North Davis Street Concept Plan". Council Member Doyle seconded the motion. All voted aye, motion carried unanimously. Consider Resolution 2021- 26 Sewer System Revenue Bond Series 2021B- $ 5. 4 Million City Manager Barkley noted this was identical in form to the last resolution authorizing another series of revenue bonds for the sewer system project. The interest rates continued to be favorable. Mayor Nelson called for public comment. There was none. ACTION: Council Member Meis moved to approve Resolution 2021- 26 relating to a sewer system revenue bond up to $ 5. 4 Million and anticipation note, series 2021B to be issued in anticipation thereof; authorizing the issuance and fixing the terms and conditions thereof and the security thereof. Council Member Simon seconded the motion. All voted aye, motion carried unanimously. Consider Resolution 2021- 27 Authorizing Sale/ Disposal of Surplus or Obsolete City Property City Manager Barkley reviewed the list of items, including 5 older patrol vehicles and several items from the Public Works department. He noted plans to continue using the online auction site used by many cities and counties. Discussion followed about the life cycle of city vehicles and options for transferring ownership of items to other government or school entities when feasible. Use of the online auction site had substantially increased the success of selling such items to a broader group of people. Mayor Nelson called for public comment. There was none. ACTION: Council Member Simon moved to approve Resolution 2021- 27 authorizing the sale and/ or disposal of surplus or obsolete City property as listed. Council Member Menicucci seconded the motion. All voted aye, motion carried unanimously. Consider 2021- 2022 Preliminary Budget City Manager Barkley noted that the Preliminary Budget binders were not ready for review. He requested Council to set a special Council meeting for Tuesday, June 29, 2021. He proposed that date to accommodate the Audit Report for last year, which was required to happen on or before June 30, 2021. He would also provide the Preliminary Budget binders to Council for consideration at the special meeting, right after the Audit report. ACTION: Council Member Simon moved to set a special Council meeting on Tuesday, June 29th at 7pm, for the purpose of reviewing the annual Audit Report for Fiscal Year ending 6/ 30/ 2020 and for reviewing the Preliminary Budget for Fiscal Year ending 6/ 30/ 2022. Council Member Meis seconded. All voted aye, motion carried unanimously. FOR YOUR INFORMATION Page 6 of 7  Council Member Doyle reported on attending the Central Valley Fire board meeting where they discussed raising fees for plan reviews and internet security. Barkley noted that the City and MMIA were working on improving internet security as well. Council Member Menicucci noted clerical errors on page 26 and page 60 of a recent design plan and gave a copy to the City Manager to pass on to staff. Council Member Simon had nothing to report. Council Member Meis reported that the PCC would be postponing the elected officials round table due to conflicts for meetings in August. They had talked about a more specific agenda for that meeting and asked for input from Belgrade, Gallatin County and Bozeman. Mayor Nelson reported on upcoming events for a big baseball tournament to be held over the weekend involving several state teams with games to be held at the Legion Park in Bozeman and also at the Belgrade parks starting this Thursday. City Manager Barkley noted that all Council members would be invited to an event put on by the Central Valley Fire District on Saturday, July 24th to thank the community and past Fire volunteers as they reviewed the history of the department and officially decommissioned the Belgrade Volunteer Fire Department. ADJOURN Council Member Simon moved to adjourn the meeting at 8: 40pm. C4:/' Russell C. Nelson, Mayor Atteq:, 1 0.0 Susan Caldwell, City Clerk Page 7 of 7