Belgrade City Council

I it BELGRADE CITY COUNCIL MEETING MINUTES COUNCIL CHAMBERS August 2, 2021 7: 00 PM Deputy Mayor Mike Meis called the meeting to order. Council Members in attendance were Brad Cooper, Jim Simon, Kristine Menicucci, Jim Doyle and Ken Smith. City staff in attendance were City Manager Ted Barkley, City Attorney Rick Ramler, City Clerk Susan Caldwell, Admin Assistant Dana Jambor, Planning Director Jason Karp, City Engineer Tom Eastwood, Public Works Director Steve Klotz, Maintenance Worker Ed Roe. City staff in attendance via Zoom was Judge Andy Breuner. Others in attendance were Judy Doyle, Eric Reinhardt, Godfrey Saunders, Renae Mattimoe, Ashley Kent, Bryan Tate, Sharon Marty, Jason Guffey, Roberta Guffey, Lora Jean Benson, Rock Larocco, Laura Larocco. Others in attendance via zoom were Diana Ssetterberg, Randy, Levi, Randy Visser and Elizabeth Marum. ACTION: Council Member Menicucci moved to excuse Mayor Nelson. Council Member Simon seconded the motion. All voted aye, motion carried unanimously. PUBLIC FORUM Deputy Mayor Meis opened the public forum and called for public comment. Ashley Kent, residing in Ryan Glenn, expressed her appreciation for work done in the past several years by Planning and Public Works staff and Council. She was thankful that there was no longer an unpleasant odor coming from the sewer lagoons this year. Deputy Mayor Meis called two more times for public comment. There being none, public forum was closed. PUBLIC HEARING Consider Resolution 2021- 22 Bolinger Area Payback Agreement for Belgrade School District( continued from June 21st and July 19th meetings) City Engineer Eastwood summarized the agreement and the goals for reimbursing the School District. He noted this was a result of recent meetings held with all parties involved in 1 the Payback Agreement. Some costs had been removed and others reduced as shown in the plan presented to Council for approval. All parties seemed to be in agreement on the terms. Some fees would be paid in increments at the time an applicant submitted a request for a building permit. Other payments could be made as a lump sum upon approval of final plat. Page 1 of 7  Godfrey Saunders, School Superintendent, noted this agreement with developers was the result of hard work over the past 9 months. Saunders noted that he had learned a lot during this process and felt this was a good effort to spread the costs out according to everyone' s fair share. The new school had been a great addition. Brian Tate, engineer representing the School, noted finalizing the satisfaction with l; infrastructure plan and putting the payback agreement in place to finish things out. Deputy Mayor Meis opened the public hearing and called for public comment. There being none, the public hearing was closed. ACTION: Council Member Menicucci moved to approve Resolution 2021- 22 establishing Payback District 2021- 01 authorizing City Manager Barkley to sign said agreement on behalf of the City of Belgrade. Council Member Doyle seconded the motion. All voted aye, motion carried unanimously. PUBLIC HEARING Consider Ordinance 2021- 3 ( second reading) Amending Regulation of Firearms and Weapons in City Facilities— Belgrade City Code Title 4, Chapter 4 City Attorney Ramler summarized the amendments to the ordinance according to the legislative changes recently enacted. These changes would bring the Belgrade ordinance into compliance with State law. Discussion followed about allowance of carrying concealed or unconcealed weapons inside City Hall. Ramler noted that any area designated as a court room or used by court personnel, as week as areas for Police personnel may be designated as no weapons allowed. The Police use the entire second floor and the Court has use of the first floor of City Hall. It could affect public works and library buildings differently. Screening for firearms at the entry point of a public building to determine whether someone was carrying was not mandatory, but it would be authorized. Deputy Mayor Meis opened the public hearing and called for public comment. There being none, the public hearing was closed. City Judge Breuner noted that he had posted a notice for Belgrade' s courtroom soon after the law was passed. It covered the first floor and the elevator bay as well. Just like other courts had done, he had posted at the entrance of the courtroom. He had met with the Police Chief and City Manager and let them know that he would do this. ACTION: Council Member Smith moved to approve Ord 2021- 3 upon second reading, amending regulation of City Facilities. Council Member firearms and weapons in Cooper seconded the motion. All voted aye, motion carried unanimously. 4 Page 2 of 7 PUBLIC HEARING Consider Annexation Service Plan for Guffey Property ( continued from July 19th meeting) City Planning Director Karp reviewed the discussion carried forward from the last meeting. The property was located at Beeker and Happy Lane. He noted a change on page 5 which added the provision to allow for an improvements agreement and financial guarantee to be posted, with a 2 year time limit which will be extended as needed. The details of the agreement would be worked out with staff when the time came. The Guffeys were present and had seen the plan. Council inquired about the amount of financial guarantee at 150% and why it was not set at 125%. Karp said subdivisions are usually 125% but they will probably raise it up to 150% going forward as a recommendation. Roberta and Jason Guffey thanked Council and staff for working with them and they appreciated moving forward. Deputy Mayor Meis opened the public hearing and called for public comment. There being none, the public hearing was closed. ACTION: Council Member Simon moved to approve the Guffey Annexation Service Plan for Lot 27 of Belgrade North Business Park Phase 3 in accordance with 7- 2- 4610 Montana Code Annotated. Council Member Smith seconded the motion. All voted aye, motion carried unanimously. PUBLIC HEARING Consider Resolution 2021- 29 Annexing Guffey Property City Planning Director Karp noted that with the approval of service plan, the council could now consider annexation of the property. Deputy Mayor Meis opened the public hearing and called for public comment. There being none, the public hearing was closed. ACTION: Council Member Doyle moved to Adopt Resolution 2021- 29 a Resolution to annex Lot 27 of Belgrade North Business Park Phase 3 into the City of Belgrade including the adjacent Happy Lane right of way. Council Member Menicucci seconded the motion. All voted aye, motion carried unanimously. PUBLIC HEARING Consider Application for Conditional Use Permit— Lora Jean Benson Coffee Hut Page 3 of 7  is fe" City Planning Director Karp reviewed the proposed coffee hut serviced by a drive- up window, located on Baseline Road near the intersection of Tubb Road near Meadowlark Ranch subdivision, within the City planning jurisdiction. Karp noted that the Planning board had voted unanimously to recommend approval with the conditions listed in the staff report. They would also have to obtain approval from the Gallatin County Health department. The Airport had no objections. Lora Jean Benson, applicant, stated the neighborhood coffee hut would operate for a few hours in the mornings. Deputy Mayor Meis opened the public hearing and called for public comment. There being none, the public hearing was closed. ACTION: Council Member Menicucci moved to approve the Conditional Use Permit( CUP) for Lora Jean Benson to allow a coffee hut in the PLI District as requested by the applicant with the conditions of approval as recommended by the Belgrade City- County Planning Board. Council Member Cooper seconded the motion. All voted aye, motion carried unanimously. PUBLIC HEARING Consider Application for Conditional Use Permit— Garibaldi Group - 10th Street City Planning Director Karp noted this item was noted in the recently approved zoning amendment. This application was from the same owner of the Outpost Hostel and involved a requested for additional height for the proposed apartments. The lower level would be short term rental units and the upper floors would be long term apartment rentals. Currently, the site was a parking lot at the western most end of the Belgrade Urban Renewal District. The Planning Board had unanimously recommended approval with the conditions listed. Randy Visser, representative of the applicant, discussed proximity to Main street and noted the goal of improving the area in line with the Downtown Plan. The plan was to start construction some time in 2022 but it depended on market conditions and some other projects they had in process. He thanked Council for their consideration. Deputy Mayor Meis opened the public hearing and called for public comment. There being none, the public hearing was closed. ACTION: Council Member Menicucci moved to approve the Conditional Use Permit ( CUP) for the Garibaldi Group with the conditions of approval as recommended by the Belgrade City-County Planning Board to allow the building height as defined by the City Code to be 36 feet in height and allow the apartments in the building as proposed, finding that the applicant' s CUP proposal complied with the Belgrade Downtown Design Plan. Council Member Doyle seconded the motion. All voted aye, motion carried unanimously. Page 4 of 7  1 1 tt REPORTS Deputy Mayor— The Deputy Mayor had nothing to report City Attorney— The City Attorney reported on amending Council' s salary which was brought up at the last meeting. In 2004, the Council passed an ordinance setting the initial salary of$ 50 per meeting. Ramler explained that this was part of the Charter so it would have to go to a public vote for amendment. It that was done, Ramler suggested that future amendments be set by Resolution. City Manager Barkley reported that the question of amending Council' s salary would also be on the regular agenda for August 16, 2021 to allow for further discussion. DISCUSSION AGENDA Consider Proposed Modification to Belgrade Specifications— Water Service Meters Public Works Director Steve Klotz noted that these specifications dealt with water service lines and the pipe material used to connect to meters. He noted that poly pipe fits well with the meters and Staff recommended allowing use of PEX material. Klotz noted that this allowance would be included in the next amendment to City Specifications. The Public Works Specifications document was due to come out from the State of Montana very soon. Klotz noted that Belgrade was holding off on amending the City document until the State document was issued. He noted that all new meters are remotely read. Hand- read meters are replaced as they wear out. Deputy Mayor Meis called for public comment, there was none. ACTION: Council Member Simon moved to approve and adopt the recommended update to City standards related to minimum required water service meter sizes as stated in the Public Works Policy P- 001. Council Member Doyle seconded the motion. All voted aye, motion carried unanimously. Consider Resolution 2021- 31 regarding Mail Ballot for Urban Chicken Vote City Attorney Ramler reviewed the suggested wording for the ballot question and noted that although the previous resolution 2020- 31 authorized placing this question on the general ballot for November 2021, it did not clarify that this would be a mail ballot. The resolution being considered at this time would clarify the mail ballot status and allow the issue to considered as such and specify a ballot drop location at City Hall. Deputy Mayor Meis called for public comment. There was none. ACTION: Council Member Menicucci moved to Adopt Resolution 2021- 31 to submit to the electors of the City the question of adopting Ordinance 2018- 8 authorizing Page 5 of 7  and regulating the keeping of domestic chickens within the City limits of Belgrade to be held by mail ballot with a ballot return date of November 2, 2021. Council Member Cooper seconded the motion. All voted aye, motion carried unanimously. Consider Preliminary Budget for FY 2021- 2022 and set date for public hearing on 8/ 16/ 21 City Manager Barkley said he did not anticipate many changes to the Preliminary document. He noted some adjustments to employee compensation, some clarifications on such projects as the micro-pave overlay which may need to be amended due to ARPA. He reviewed some additional information received from the County Treasurer regarding tax valuation data just received had increased over the last year. Discussion followed about budgeting a contribution of$ 30, 000 to support the Belgrade Senior Center. Barkly noted that a long-term solution would be to take them on as a department of the City, but it would require a revenue stream to support it. He would bring more information back to Council in this regard. ACTION: Council Member Simon moved to set the date to consider the FY21- 22 Final Budget at a public hearing on August 16, 2021. Council Member Cooper seconded the motion. All voted aye, motion carried unanimously. Consider City Manager Recruitment status City Manager Barkley discussed plans for Council to meet with Prothman' s staff to review an updated list of candidates for the position of City Manager. A special council meeting was proposed for Monday August 9, 2021 at 5: 30pm which would include an Executive Session to discuss potential interview candidates and would be held in person and via Zoom. Barkley discussed further plans to include a meet and greet reception on Tuesday evening, August 24, 2021, and to hold interviews throughout the next day on Wednesday, August 25, 2021 at City Hall with various interview panels made up of City staff, Council Members and designated members of the community. ACTION: Council Member Menicucci moved to set the date for a special council meeting on Monday, August 9, 2021 at 5: 30pm in order to consider a list of applicants to interview for the position of City Manager. Council Member Cooper seconded the motion. All voted aye, motion carried unanimously. CONSENT AGENDA Pledged Securities for the month of July 2021 Action: Council Member Cooper moved to approve the consent agenda. Council Member Smith seconded the motion. All voted aye, motion carried unanimously. FOR YOUR INFORMATION Council Member Cooper reported on a lot of junk and trash at a property on Colorado and Rosebud Streets and asked that the area be review for code violations. Page6of7  Council Members Simon and Meis had nothing to report. Council Member Menicucci reported that Kathy Gallagher had resigned from the Gallatin Water Quality Board and their request that we advertise the opening. Menicucci reported attending the recent Fire banquet and noted it was well attended by many old friends who had since retired from fire service. She reported on the successful Library Book Sale held in the bay at the Public Works Annex. It was a nice open area providing protection from the wind and rain and giving access to all the folks at the park and was very much appreciated. She noted flyers had been printed to provide information on the upcoming Library project to be distributed to the public. Council Member Doyle reported on receiving a letter about street signs on Dillon and that i there was to whether it was a street, boulevard look into it. some confusion as road or and he asked staff to I Council Member Smith reported that he would not be in attendance at the meeting on 1 1 16th, August however, he would be at the meeting on August 9th ADJOURN Council Member Smith moved to adjourn the meeting at 8: 25pm. i/ , Russell C. Nelson, Mayor Uvr4la Susan Caldwell, City Clerk i 1 1 Page 7 of 7 i 1