Belgrade City Council

CITY OF BELGRADE COUNCIL MEETING MINUTES COUNCIL CHAMBERS July 1, 2024 7: 00 pm This meeting was open to the public and attended in person. Mayor Russell C. Nelson called the meeting to order. Council Members in attendance were Jason Guffey, Mike Meis, Jim Simon, Kristine Menicucci, Jim Doyle, and Renae Mattimoe. City staff in attendance were Assistant City Manager Greg Tryon, City Attorney Kyla Murray, City Clerk Camille Gregory, Executive Assistant Dana Jambor, Executive Finance Director Charity VanKirk, Chief of Police Dustin Lensing, Director of Information Technology Ryan Curtis, Director of Community Development Jason Karp, Director of Human Resources Becky Wilbert, Director of Parks and Recreation Steve Klotz, City Engineer Joe Hauck, Public Works Director Camaree Uljua, Fire Chief Jay Whittwer, and Chief Building Official Lucas Sobek. Others in attendance were Judy Schlepp and Kevin Johnson. PUBLIC FORUM Mayor Nelson called three times for public comment. There being none, the public forum was closed. CONSENT AGENDA Consider Approval of a Reduction of the Financial Guarantees for Jackrabbit Crossing Phase lA Commensurate with Work That Has Been Completed. Consider Approval of a Reduction of the Financial Guarantees for Yellow Iron Subdivision Commensurate with Work That Has Been Completed. ACTION: Council Member Meis moved to approve the consent agenda items as submitted. Council Member Mattimoe seconded the motion. All voted aye, motion carried unanimously. PUBLIC HEARING Discuss and Consider Resolution No. 2024- 12, A Resolution of Intent to Adopt the Updated Future Land Use Map and Land Use Characteristics Table in the Belgrade Growth Policy. Director of Community Development Karp explained that with the help of their consultant Cushing Terrell, the City is going through a process to introduce zoning regulations. However, before the City can introduce those new regulations, it first needs to finish designating areas on its Land Use Map. Karp noted that in order to build anything larger than a minor subdivision in certain areas, a future land map amendment would be required. Karp also said that the airport expansion does not change anything on the map. Page 1 of 6  Council Member Meis asked Karp to explain the area on the map around Weaver and Frontage Road. Karp explained that the area, marked in orange, is zoned mixed-use. He noted that this is the most versatile area. He further noted that the area by Weaver and Frontage was designated mixed- use because MDT has been discussing a future interchange in that area. Mayor Nelson called three times for public comment. There was none. ACTION: Council Member Menicucci moved to adopt Resolution No. 2024- 12 to update the Future Land Use Map and Land Use Characteristics Table in the Belgrade Growth Policy as recommended by the Belgrade City- County Planning Board and set the date for final adoption for July 15, 2024. Council Member Mattimoe seconded the motion. All voted aye, motion carried unanimously. DISCUSSION AGENDA Discuss and Consider Resolution No. 2024- 11, a Resolution of Intent to Abandon the Right- Of-Way at the West End of West Custer Avenue. Director of Community Development Karp explained that the City received a petition from Belgrade One LLC, which owns Town Pump. They are in the process of tearing down their old building to build a new one, but the company wants to do an expansion to their property to add parking and access. Because West Custer dead ends at Jackrabbit Ln., Belgrade One is asking that right- of-way to be abandoned so it can tie into their property across the street and provide an additional parking area. Karp noted this item is just for a resolution of intent. If the Resolution were adopted, the Planning Department will bring an ordinance to the Council for first and second readings. Council Members Guffy and Meis asked if Belgrade One would be responsible for the movement of hydrants and provide the easement. Karp confirmed they would be responsible for moving those items and providing the easements. Council Member Meis also asked if the City would provide a site plan for the property. Karp confirmed that they have that information and will forward it to the Council. Mayor Nelson called three times for public comment. There was none. ACTION: Council Member Mattimoe moved to adopt Resolution No. 2024- 11, a Resolution of Intent to Vacate West Custer Avenue adjacent to Lot 1 Block 21, Belleview Addition, and direct staff to provide notice to the adjoining property owners and the public and draft an ordinance and schedule the necessary public hearings to abandon the street as requested by the petitioner. Council Member Doyle seconded the motion. All voted aye, motion carried unanimously. Page 2 of 6 Discuss and Consider a Capital Project Request for Roadway and Storm Water Improvements on Companion Way Between the West Post Subdivision and Jackrabbit Lane. Director of Public Works Uljua explained that Companion Way was a gravel driveway. With the development of the West Post and Jackrabbit Crossing subdivisions, and the recent annexations, Companion Way is now a city street that will provide access to the commercial amenities of Belgrade. Because of these changes, Uljua stated she believed it was best to upgrade Companion Way between the two subdivisions. These upgrades would include designing and constructing a paved roadway curb and gutter, stormwater facilities, and updating lighting to the City's standards. The total cost would be a maximum of$ 3, 417, 703. 93. Uljua stated she would have to come back to the Council if bids come back higher. However, her department does not anticipate the bids to come in higher than that. Uljua stated the goal is to start this construction in the fall of this year. She said it would be funded 100% with street impact fees. Mayor Nelson called three times for public comment. There was none. ACTION: Council Member Menicucci moved to authorize the City Manager to sign a Reimbursement Agreement between the City of Belgrade and Jackrabbit Crossing LP, LCC for WO 24- 06 Companion Way- Roadway and Storm Water Improvements Project, and for a maximum amount of$ 3, 417, 703. 93. Council Member Simon seconded the motion. All voted aye, motion carried unanimously. Discuss and Consider Issuance of Notice of Award of Contract for WO 22- 01 Groundwater Capacity Development( Wells# 8 and# 9) Project to Grade a Civil, LLC. Director of Public Works Uljua stated this project has been in the works since 2022. DOWL Engineering has been the consultant on the project. Bids were opened on June 14, 2024, and four were received. Uljua advised that the lowest bid was made by Grade A Civil LLC. She stated that because their bid was the lowest and was viewed as a responsible bid, the Public Works department is recommending the City award this contract to Grade A Civil LLC of Bozeman. She then explained that this project will construct Wells# 8 and# 9, which will help the City perfect their groundwater rights. Mayor Nelson asked if the wells had already been designed. Uljua confirmed that they had been designed, and the test wells were drilled in the fall of 2023. She also mentioned that after their construction, this will max out what water is currently available to the City. Uljua noted one well will be in Lewis and Clark Park. The other well will be in Sunnyside Park. She expects construction will hopefully start next year, with the drilling hooking the wells into Page 3 of 6 the current water system. However, there will be no additional storage in these new wells. One well will be 388 feet deep, while the other will be 440 feet. These wells are going to be the deepest in Belgrade. The depth of Wells# 8 and# 9 aims to keep them from influencing each other, as all of the wells will be close together. Uljua said a mix of ARPA funds, SRF loan funds, and water impact fees will fund this project. Council Member Meis asked when the Engineer's estimate was completed. Uljua said it was done fairly recently, but the four bids received were relatively close to each other. Uljua noted she thought the bid numbers reflected current market conditions. She then invited Kevin Johnson, a representative from DOWL, to speak more on the issue. Johnson identified himself as an Engineer with DOWL. He stated he also thought the bids that came in were decent and reflected fair market value rather than inflated. He mentioned that the electrical cost is the main concern, but he believes the cost of materials is stabilizing. Mayor Nelson called three times for public comment. There was none. ACTION: Council Member Meis moved to authorize the City Manager to sign the Notice of Award and the associated contract documents, once received, for WO 22- 01 Groundwater Capacity Development project to Grade A Civil, LLC. Council Member Guffey seconded the motion. All voted aye, motion carried unanimously. Discuss and Consider an Increase to The Street Maintenance Assessment for Fiscal Year 2025. Executive Director of Financial Services VanKirk explained that at their last meeting, the Council the Preliminary Budget. That included 32% increase to the approved Preliminary Budget a street maintenance fee, resulting in an annual cost of$ 205 per parcel. However, passing that fee in particular required a public hearing and the public hearing could not be held last meeting due to a lack of time to give adequate notice to the public. Thus, the increased street maintenance fee matter had to be called tonight for public hearing, after public notice of the hearing was given twice. Mayor Nelson called three times for public comment. There was none. ACTION: Council Member Menicucci moved to approve Resolution 2024- 13, setting the public hearing on increasing the Street Maintenance Fee for August 5, 2024. Council Member Mattimoe seconded the motion. All voted aye, motion carried unanimously. Discuss and Consider Mayor Appointments to Various Advisory Boards. Mayor Nelson appointed, confirmed, and recommended the following: Solid Waste Management Board Confirm Joseph Hauck- City Representative Confirm Andrew Soule - At Large Representative Page 4 of 6  Library Advisory Board Appoint Erin Howard Regional Parks Board Appoint Emily Decker- City Representative Recommend Jamie Rosemary - County Representative City/County Planning Board Recommend Peregrine Smith - County Representative Confirm Nolan Morgan - At Large Representative Gallatin County Health Board Recommend John Edwards - City Representative Mayor Nelson called three times for public comment. There was none. ACTION: Council Member Meis moved to adopt the Mayor' s Appointment and recommendation to the Solid Waste Management board. Council Member Doyle seconded the motion. All voted aye, motion carried unanimously. Mayor Nelson asked Council Member Mattimoe, the current Chairman of the Regional Parks Board if she would like to serve another year. Mattimoe confirmed that she would like to continue on the Parks Board. ACTION: Council Member Meis moved to adopt the Mayor' s appointments and recommendations to the Library Board, Parks Board, Planning Board, and Health Board, as detailed in this Item Summary, and reappoint Council Member Mattimoe to the Parks Board. Council Member Simon seconded the motion. All voted aye, motion carried unanimously. REPORTS Mayor Nelson attended the League of Cities and Towns meeting, where they discussed the bills they anticipate will be brought to the State Legislature' s next session. Bill 511 is an increment bill that would negatively impact growing cities, and it was discussed at length. City Attorney Murray thanked the Council again for the opportunity to be their City Attorney. Assistant City Manager Tryon mentioned that the Central Valley Fire Department is conducting its Bucket Brigade this year to encourage fireworks safety during the 4th of July holiday. FOR YOUR INFORMATION Council Member Guffey had nothing to report. Pages of 6  Council Member Meis attended the Planning Board meeting, where they discussed the growth map and the two new subdivisions that would be built in the JLD Minor area. Council Member Simon wished everyone a safe and happy Fourth of July. Council Member Menicucci advised she will not be in attendance at the Council' s next meeting. Council Member Doyle had nothing to report. Council Member Mattimoe reported that she is not sure she will be back from her trip before the next meeting. Mayor had nothing to report. ADJOURN Council Member Simon moved to adjourn the meeti . 1 7: 59 pm. it, ajZ4., 7 Russell C. Nelson, Mayor Attest: 1. 1 '(- ` 1 A I. Crrlerk Camilleegoiy, City % r. i. r k' Page 6 of 6