Belgrade City Council

CITY OF BELGRADE COUNCIL MEETING MINUTES COUNCIL CHAMBERS July 15, 2024 7: 00 pm This meeting was open to the public and attended in person. Mayor Russell C. Nelson called the meeting to order. Council Members in attendance were Jason Guffey, Mike Meis, Jim Simon, Jim Doyle, and Renae Mattimoe. City staff in attendance were Assistant City Manager Greg Tryon, City Attorney Kyla Murray, City Clerk Camille Gregory, Executive Assistant Dana Jambor, Executive Finance Director Charity VanKirk, Chief of Police Dustin Lensing, Director of Information Technology Ryan Curtis, Municipal Court Judge Chris Gregory, Director of Community Development Jason Karp, Chief Building Official Lucas Sobeck, Planner 1 Hayden Caligury, Senior Planner Brad Stein, Director of Human Resources Becky Wilbert, Director of Parks and Recreation Steve Klotz, Public Works Director Camaree Uljua, City Engineer Joe Hauck, and Fire Chief Jay Whittwer. Others in attendance were Richard Wright, S. Wright, Ryan Rittal, Taylor Balian, Greg Steckler, and John Rosa. ACTION: Council Member Simon moved to excuse Council Member Menicucci. Council Member Guffey seconded the motion. All voted aye, motion carried unanimously. PUBLIC FORUM Mayor Nelson called three times for public comment. There being none, the public forum was closed. PUBLIC HEARING Discuss and Consider Preliminary Plat Approval for the Crosswinds Subdivision. Senior Planner Stien noted that this property is located south of Bolinger and west of Weaver Road. The property is a 16. 6- acre lot surrounded by the Ashton Meadows subdivision. The proposal is for 181 attached townhomes to be built into the Ashton Meadows subdivision A representative from Core Engineering Solutions, Ryan Rittal, appeared on behalf of Del Park Homes. Rittal explained that the lots will be duplex, triplex, and fourplex townhomes in the major subdivision. However, the buildings would primarily be tri and fourplex units. Council Member Guffey asked if the traffic impact study was any different with adding ten additional homes, as is being proposed. Rittal stated that there was no significant difference. Mayor Nelson called two times for public comment. Page 1 of 5  Richard Right, who lives on Moonbeam Ln., stated he is concerned about the change to the type of housing being built in the area. He noted the parcel was zoned R2 for detached single- family homes. Mayor Nelson called two more times for public comment. There was none. Karp explained that the change to the type of housing is related to the change in the zoning code. He stated that some of the change to the code was dictated by the Montana State Legislature. Those changes require Belgrade to increase its zoning density. Ryan Rittal stated that the Ashton Meadows subdivision developers were considering building a fence. However, three sides of the Crosswinds subdivision are internal, and the southern boundary would be in question. He further noted there will also be parking. ACTION: Council Member Doyle moved to grant Preliminary Plat Approval for the Crosswinds subdivision finding that the subdivision complies with the Montana Subdivision and Platting Act, Belgrade Subdivision Regulations, and Belgrade Growth Policy with same fence condition as Aston Meadows. Council Member Meis seconded the motion. All voted aye, motion carried unanimously. Discuss and Consider Preliminary Plat Approval for the Ridgeline Subdivision. City Planner Caligury explained that this property is a 33. 81- acre lot located west of Bolinger. It is also north and south of Clipper Way. The Ridgeline subdivision is north of and adjacent to Ashton Meadows, which is zoned as mixed residential. He noted Ridgeline will also be involved with the JLD Ashton Meadows subdivision and will use some of its parkland to meet requirements. The subdivision will be reliant on the new lift station. Taylor Balian, of North Star Engineering, appeared to represent the Applicant. Balian explained the lots consist of 72 detached single-family homes, 120 duplex townhomes, and 15 triplex townhomes, for a total of 207 residential lots. He also explained that the density varies from the south to the north, where the density is greater. No variances are being requested at this time. Mayor Nelson asked if any progress could be made while waiting for the lift station to be built. Balian said some infrastructure may be put in place, but nothing can go live. There was a brief discussion on the lift station' s capacity. Mayor Nelson called three times for public comment. There was none. Council Member Guffey asked if there was a plan for any road improvements to accommodate all the people who would be moving to that the Ridgeline subdivision. Karp explained that the subdivisions are tied to several intersections, so the subdivision would have to pay a share to improve them. Karp stated he believes the relevant intersections to this project are all slated for significant improvements already, but he was not sure. Page 2 of 5  The relevant intersections noted by Karp are as follows: the intersection at Cruiser Ln. and Jackrabbit Ln., the intersection at Cruiser Ln. and Dry Creek Rd., the intersection at Bolinger Rd. and Cruiser Ln., and the intersection at Frontage Rd. and Bolinger Rd. ACTION: Council Member Meis moved to grant Preliminary Plat Approval for the Ridgeline subdivision, finding that the subdivision complies with the Montana Subdivision and Platting Act, Belgrade Subdivision Regulations, and Belgrade Growth Policy. Council Member Doyle seconded the motion. All voted aye, motion carried unanimously. Discuss and Consider Resolution No. 2024- 14, a Resolution to Adopt the Updated Future Land Use Map and Land Use Characteristics Table in the Belgrade Growth Policy. Director of Community Development Karp explained that this is the second reading on the Resolution. He noted a minor change was made to the map to correct an error. The correction was to an error in the area off of Frontage Rd. that was designated as " rural" but should have been designated " commercial." That error has been fixed on this new version of the map. Karp noted there were clarifying changes made to the Land Use Characteristic table after some discussion was had with the Gallatin County Commission. There were a few typographical errors with the adoption dates of the downtown plan and the River Rock zoning district. The dates did not need to be on the map, so they have been removed to avoid confusion. Mayor Nelson called three times for public comment. There was none. ACTION: Council Member Mattimoe moved to adopt Resolution No. 2024- 14 to update the Future Land Use Map and Land Use Characteristics Table in the Belgrade Growth Policy as recommended by the Belgrade City- County Planning Board and with amendments as recommended by staff. Council Member Simon seconded the motion. All voted aye, motion carried unanimously. DISCUSSION AGENDA Discuss and Consider Ordinance No. 2024- 4, 1st Reading of an Ordinance to Abandon the Right- Of-Way at the West End of West Custer Avenue. Director of Community Development Karp explained that the Council had previously reviewed this ordinance as a resolution of intent. If this ordinance is approved, then there will be a public hearing scheduled for the next City Council meeting, currently scheduled for August 5, 2024. At that meeting the ordinance would be up for a second reading and possible adoption. The property owners on either side of the right-of-way are Belgrade One LLC. Belgrade One owns the Town Pump on Jefferson Ave., and they have stated they hope to tear down the current building and build a new store at that location. Belgrade One also hope to abandon the west end of W. Custer and develop the vacant lot on the south side for additional parking. A copy of the site plan was provided to the Council to show the property' s proposed new layout. Page 3 of 5  Mayor Nelson called three times for public comment. There was none. ACTION: Council Member Meis moved that the City Council adopt first reading of Ordinance No. 2024- 4 to vacate West Custer Avenue adjacent to Lot 1 Block 21, Belleview Addition, and set the date for second reading and public hearing for August 5, 2024. Council Member Mattimoe seconded the motion. All voted aye, motion carried unanimously. Council Member Simon wanted to add that he' s happy to hear this and thinks this could be good. Discuss and Consider Approval of Task Order 3 for the Existing Professional Services Contract for WO 22- 01, the Groundwater Capacity Development Project. Director of Public Works Uljua stated that a bid opening was held for this project on June 24, 2024. The Council approved an award of the contract to Grade A Civil LLC at their last meeting. Uljua then explained that Task Order 3 adds an additional scope of work to the existing professional services contract with DOWL, LLC. The additional scope of work includes construction observation, contract administration, and commissioning services for the project's construction phase. It also adds the completion of a second Place of Use ( POU) application for review and approval by the Department of Natural Resources and Conservation. Uljua noted an updated POU is required to serve areas annexed into Belgrade since the last POU change, which was completed during the construction of Well 7 in 2020. These tasks were not included in the original contract, nor any previous task orders or amendments. Uljua stated she is seeking $ 523, 677. 21 to round out the contract, which includes the City' s two new wells. It would also hook two existing wells up to generators, and update SCADA to six different facilities. Mayor Nelson called three times for public comment. There was none. ACTION: Council Member Simon moved to authorize the City Manager to sign Task Order 3 for the existing professional services contract with DOWL, LLC for WO 22- 01, the Groundwater Capacity Development project. Council Member Doyle seconded the motion. All voted aye, motion carried unanimously. REPORTS 5th Mayor Nelson reported that he will be absent from the August meeting. He confirmed at the last meeting that Council Member Meis would act as Deputy Mayor in his absence. 5th City Attorney Murray also reported that she will be absent for the August Meeting, and Rick Ramler will fill in for her. Assistant City Manager Tryon turned his time over to Police Chief Lensing. Lensing noted that he had looked at a ten- day snapshot around the 4th of July weekend and reported that the Police Page 4 of 5 Department responded to over nine hundred and fifty calls for service. This number was up from the Department' s typical weekly call average, which is usually around five hundred calls per week. Chief Lensing noted thirty of those calls were fireworks complaints. He thinks the numbers are comparable to those of years past on the Independence Day weekend. FOR YOUR INFORMATION Council Member Mattimoe reported that she also heard from several constituents about fireworks. Most were upset about people not following the rules. Mattimoe just wanted people to know they were aware of the situation. Council Member Doyle had nothing to report. Council Member Simon stated he attended the most recent Fireboard meeting, where they presented the results of their recent audit. He noted the audit came back clean. He also mentioned that the Fire Department was looking to hire a Deputy Fire Chief. Council Member Meis stated he will attend the Urban Transportation District meeting on Wednesday, the 17th. He then asked Uljua about the City' s current water flow. Uljua said that in the mornings, the City' s water system is a little stressed. However, other than that the system is holding up well outside of those peak hours. Council Member Guffey reported that they started the process of finding a new Library Director on Wednesday, July 10`h. ADJOURN Council Member Simon moved to adjourn the meeting at 8: 04 pm. 1///, * Russell C. Nelson, Mayor Attest: Camille' Gr*? ryy, City Cle Page 5 of 5