Old - Parks & Recreation Board

BELGRADE PARK AND RECREATION BOARD MEETING MINUTES PUBLIC WORKS CONFERENCE ROOM November 9th, 2021 6:30 PM Park Board Chairperson Perry called the meeting to order at 6:36 p.m. Park Board (PB) members in attendance were Chairperson Diana Perry, Board members Jim Simon, Renae Mattimoe, and Vivian Crouse. City staff in attendance were Public Works Administrative Assistant Lisa Blank. This meeting was recorded. Action: Board member Crouse motions to approve Meeting Minutes from October 12th, 2021 meeting with a correction of the date for the November meeting from the 11th to the 9th. Board member Mattimoe seconds the motion. All in favor Public Forum: City Manager, Neil Cardwell was in attendance. Reports: Director’s Report: Jeremy Olson from Belgrade Baseball is retiring as president. Therefore, the Belgrade Baseball agreement has not been viewed by them and he is not sure who will replace him. Admin assistant Blank also stated that she reached out to the Belgrade Baseball secretary but did not hear back from that person either. Board member Mattimoe said she would reach out to a school board member who might have some knowledge of a new contact. Board member Simon stated the Park Board should stay with the effort of getting a long-term lease designed and signed for Belgrade Baseball events. Belgrade Community Coalition has their Festival of Lights permits secured and are ready to go. However, Board member Simon stated that no Park use permit is needed for the events. City manager Cardwell added that there has been an increase in concern of safety during the removal of lights and the interaction with traffic. Discussion: Pump Track Board member Simon shared that City Council accepted the Park Board recommendation regarding the Pump Track’s design. Review recommended to City Council in the future. He also suggested that Park Board solicit public input and then Park Board can recommend to City Council the name change. Board member Crouse confirmed that Emily Decker will continue with fundraising efforts before an RFP is posted. Chairperson Perry suggested changing the name of Prescott Park because it may be confusing when considering a new subdivision in Belgrade is called Prescott Ranch. She wondered how to move forward. Board member Mattimoe agreed that the name is confusing and that it would be nice to pick one that would “stick.” City Manager Cardwell offered that the procedure for a name change would include a Public Hearing to get public input before the Park Board. Once, the name suggestions are considered, then Park Board could make a recommendation to City Council to consider a name change. Board member Simon motioned to purpose starting the efforts to change the name of Prescott Park. Board member Crouse seconds the motion. All in favor Lewis and Clark Park Play Equipment Admin Assist. Blank informed the Park Board that the installer had arrived that day. Board member Simon asked about the Gazebo and where it was going to be put. He said that the chamber is to be part of that decision. He did confirm that City Council did approve the Gazebo location, but that it was never put up. Although now he thinks that the Lewis and Clark Park is probably not the best option anymore. Ultimately, he thinks the Gazebo was lost during the transition of the chamber. He is not confident that the pocket park on Missoula would be approved by City Council as a new location for the Gazebo. Chairperson Perry wondered if there could be a better location for the Gazebo- Maybe Ryen Glenn? She thinks that the only thing left to do is to have it constructed. Whatever the case is, the chamber was to provide the funds for the process. Board member Mattimoe confirmed that the chamber did all the fundraising for the Gazebo. She also thinks it got caught up in the turnover at the chamber. City manager Cardwell stated that there is nothing earmarked in the budget for the Gazebo and feels as if the Lewis and Clark Park is not a good spot for the gazebo due to all the coming changes. He mentioned the park on Missoula as a possible location due to how much use it gets. For Your Information: Board member Mattimoe mentioned that the High School was in need of judges for the Speech and Debate event that was taking place that following weekend. Item for Next Agenda: • Pump Track Update • Lewis and Clark Park Update / Gazebo location • Belgrade Baseball Agreement Set Next Meeting: Tuesday, November 9th @ 6:30pm Adjourn: Board member Mattimoe motions to adjourn, Board member Crouse seconds- All in favor! 7:11pm ________________________ _________________________ Diana Perry Lisa Blank Park Board Chairperson Admin. Assist. Public Works