City Council

CITY COUNCIL Friday, May 2, 2025 Council Chamber Special Session 3:00 PM FIRST FLOOR OF CITY HALL 7008 S. RICE AVENUE BELLAIRE, TX 77401 Agenda Mayor Gus E. Pappas Mayor Pro Tem Council Member Council Member Winfred C. Frazier Catherine Lewis Ross Gordon Council Member Council Member Council Member Cindy Cohen Taylor Brian Witt Jackie Georgiou City of Bellaire Texas Page 1 of 10 Agenda City Council May 2, 2025 SPECIAL SESSION (PRE-BUDGET PLANNING WORKSHOP #2) - 3:00 P.M. A. Call to Order and Announcement of a Quorum - Gus E. Pappas, City Manager. B. Welcome and Introduction - Sharon Citino, City Manager. C. Discussion of Strategic Plan FY 2026 Priorities - Sharon Citino, City Manager. Strategic Plan FY26-28 (Draft 5-2-25) D. Adjourn. City of Bellaire Texas Page 2 of 10 Page 3 of 10 Strategic Plan City of Bellaire Strategic Plan Strategic planning helps an organization fulfill its purpose by establishing a roadmap for directing operations and allocating resources in alignment with that purpose. The City of Bellaire has adopted this Strategic Plan to establish a three-year roadmap focused on five strategic goals supported by strategies and projects to help us fulfill our purpose. The City Council will revisit this plan from time to time to evaluate our progress and make updates as needed to ensure continued alignment of operations and resources with our purpose. Our Purpose..............................................................................3 Strategic Goals..........................................................................3 • Community...................................................................4 • Governance..................................................................6 • Infrastructure and Asset Management........................8 • Public Safety.................................................................10 • Land Use and Zoning....................................................11 City of Bellaire 2 Page 4 of 10 Strategic Plan Our Purpose The City of Bellaire’s purpose is to enhance the quality of life for its citizens by providing services and amenities that make Bellaire a great place to live, work, play, and raise a family. Strategic Goals To fulfill our purpose, the City Council will provide policy direction and allocate resources to advance five strategic goals: Community Through city services, programs, amenities, and partnerships, actively promote and cultivate a sense of community, unity, and togetherness while celebrating, respecting, and valuing diversity. Governance Oversee and ensure the delivery of municipal services in an efficient, responsive, consistent, fair, equitable, transparent, inclusive, environmentally-conscious and fiscally-sound manner by governing through clear policy direction and supporting the city manager and staff with the resources necessary to do their jobs well. Infrastructure and Asset Management Maintain reliable services by taking a long-term, programmatic, and financially-sustainable approach to infrastructure and asset maintenance, replacement, and improvement. Public Safety Deliver responsive and visible public safety services that protect people and property, deter crime, and foster a sense of safety and well-being. Land Use and Zoning Set a long-term land use and zoning vision for the city that protects our neighborhoods and enhances our commercial areas, with predictable expectations and standards for development activities, and consistent enforcement of zoning regulations. City of Bellaire 3 Page 5 of 10 Strategic Plan Community Through city services, programs, amenities, and partnerships, actively cultivate a sense of community, unity, and togetherness while celebrating, respecting, and valuing diversity. Strategies Projects • Explore options for dedicated funding for park land acquisition and improvements to create and expand park amenities in all neighborhoods • Renovate Recreation Center exterior entrance, access to Loftin Park, and the Recreation Center/BFAC parking lot for ADA and safety* • Update the Parks Master Plan (2015-2025)* • Install an all-access, inclusive playground at Evergreen Park* Provide a diverse mix of • Develop a phasing plan and associated funding to implement Evergreen Park community events, programs, Master Plan and amenities that meet the • Update the Evergreen Park Master Plan needs of our residents and are • Conduct a city-wide citizen survey on city services and amenities accessible to all. • Enhance the library lawn to enable greater use (e.g., install power supply) • Send YAB to annual TML youth council summit • Host annual teen mixer • Host annual teen Party at the Pavilion • Host annual teen internship fair for summer learning opportunities • Develop a volunteer program for increased citizen engagement Nurture positive, productive • Review cooperative agreements with governmental entities to ensure service relationships with community needs are addressed partners and government • Explore opportunities to enhance relationship with HISD agencies. • Publish ordinances and resolutions on the city website • Create a GIS-based map on the city website for interactive communication Improve communication with regarding city projects and emergency events citizens, businesses, and • Refresh website organizations. • Establish video/public service announcement production • Update City Cable Channel software and content Enhance the City’s image and promote Bellaire through recognition of excellence, • Complete the American Public Works Association Accreditation Program service awards, certifications, and accreditations. • Make improvements to entryway signage and features that are consistent Implement a common throughout the city* appearance for city resources • Adopt a unified landscape plan for city facilities and entryways to promote a unified city. • Rebrand remaining city vehicles that do not have current branding • Re-establish the streetlight banner program City of Bellaire 4 Page 6 of 10 Strategic Plan Governance Oversee and ensure the delivery of municipal services in an efficient, responsive, consistent, fair, transparent, inclusive, environmentally-conscious and fiscally-sound manner by governing through clear policy direction and supporting the city manager and staff with the resources necessary to do their jobs well. Strategies Projects • Create and implement a records retention program • Create and implement a document management system • Create and implement form contracts and bid documents Ensure administrative programs, • Create and implement a contracts management system policies, and procedures promote • Review and update employment policies and procedures efficient, transparent, fiscally- • Update ERP user policies and procedures to reflect migration to Incode 10 sound governance. • Update revenue and expenditure manuals to reflect new chart of accounts • Review and update the Enterprise Fund structure • Review and update the Comprehensive Financial Management Policy Statement (CFMPS) • Configure and implement workflows in Incode 10 to increase efficiency • Implement handheld units for Public Works field crew to log work and update GIS • SCADA improvements: replace controller hardware Implement digital transformation • SCADA improvements: add automation to City infrastructure throughout the city. • Migrate Courts to Incode 10 • Install self-checkout kiosks at library • Install Radio Frequency Identification (RFID) system at library • Implement mobile app for library • Identify opportunities to incorporate hybrid vehicles into fleet Evaluate environmental impact of • Conduct an energy and water audit at city facilities and parks city services and facilities. • Recommend solutions for energy optimization and resiliency for city infrastructure • Create and implement a workplace safety program • Build a repository of training videos Ensure employees have the tools, • Create a communications internship program skills, and opportunities to • Create a peer support program for sworn police personnel succeed. • Complete a compensation study • Conduct an employee survey • Evaluate and select an online training library for staff • Implement City-wide customer service training Ensure responsiveness to citizens. • Identify and implement customer service metrics for city services • Track and report data regarding customer service metrics Ensure costs for service are • Conduct a cost-of-service study for general fund services captured. City of Bellaire 5 Page 7 of 10 Strategic Plan Infrastructure and Asset Management Maintain reliable services by taking a long-term, programmatic, and financially- sustainable approach to infrastructure and asset maintenance, replacement, and improvement. Strategies Projects • Design and build Cypress Ditch project and associated detention* • Field verify utility GIS data* • Complete priority waterline replacement project* • Design and build new Bellaire lift station* • Assess library facility and identify potential improvements* • Evaluate feasibility of installing GPS in all city vehicles • Assess and rate current roadway conditions and prioritize roadway repairs throughout the city* • Install well meters and automation* • Develop water system model for system optimization* • Install a backup generator and automatic transfer switch at City Hall* • Install a backup generator and automatic transfer switch at Feld Park groundwater plant* Ensure infrastructure, facilities, • Evaluate and replace old flooring in active areas of the recreation center with vehicles, and equipment are the primary focus on the fitness room and the exercise room reliable now and in the future, • Replace reserve fire engine meeting established level of service • Replace second EMS unit goals. • Paint the restaurant facility at Evelyn’s Park • Resurface and repaint water storage tanks to meet TCEQ requirements* • Address maintenance needs at the wastewater treatment plant* • Replace tennis court & softball field lights at Feld Park & add a 30' netting between tennis courts and houses* • Replace tennis court lights at Mulberry Park* • Purchase mobile generators and install generator hook ups at lift stations* • Design and construct renovations to Public Works facility* • Implement pavement maintenance plan • Implement drainage maintenance plan • Implement sanitary sewer flushing program • Assess feasibility of dead-end flushing automation • Interfile library fiction collection • Refresh library shelving and furniture Mitigate the impacts of • Establish standard design criteria for water, wastewater, and stormwater development and re-development infrastructure on public infrastructure. • Create a Standard Design Criteria Manual for site civil design City of Bellaire 6 Page 8 of 10 Strategic Plan Public Safety Deliver responsive and visible public safety services that protect people and property, deter crime, and foster a sense of safety and well-being. Strategies Projects • Review City’s ISO rating and develop a plan to maintain or improve it Enhance public safety through • Establish a Fire Prevention Bureau increased police presence and • Update Fire Department inspection checklists improved police, fire, and EMS • Conduct community survey regarding policing services. • Explore opportunities to partner with other entities for patrol of I-610 Protect personnel, assets, and • Update Fire Station security camera system data. • Improve traffic signalization and mobility through Intelligent Traffic System implementation* • Adopt a Sidewalk Plan that establishes criteria for assessing needs and prioritizing work in alignment with city charter requirements Enhance public safety through • Develop and implement a sidewalk maintenance program traffic and roadway improvements. • Develop and implement a program to regularly inspect and restripe streets • Develop and implement a program to regularly maintain and replace traffic control devices • Develop and implement a program to regularly inspect and replace street signs Continuously improve Emergency • Develop a city-specific emergency operations plan Operations Center activities and • Update visual messaging templates for EOC activations response. City of Bellaire 7 Page 9 of 10 Strategic Plan Land Use and Zoning Set a long-term land use and zoning vision for the city that protects our neighborhoods and enhances our commercial areas, with predictable expectations and standards for development activities, and consistent enforcement of zoning regulations. Strategies Projects Ensure proper land use and planning and facilitate • Update zoning and land use regulations to conform with the updated development and redevelopment Comprehensive Plan in compliance with city ordinances • Adopt 2024 International Code Council (ICC) codes and standards. Ensure compliance with floodplain • Establish a community awareness and education program for floodplain management standards. management and flood mitigation Ensure residents can experience • Complete a lighting assessment as part of Parks Master Plan update to reduce the peaceful enjoyment of their light trespass* homes. Encourage and enforce city code compliance in a manner that is timely and does not preference or • Evaluate regulations in regard to short-term rental properties prioritize one citizen’s or group of citizens’ interests above another. • Identify opportunities to incorporate passive recreation, greenspace, and trails into stormwater drainage projects Promote greenspace and trees. • Establish a partnership with one or more local nurseries to expand the tree canopy through voluntary planting/tree dedication program • Install irrigation, drainage, and trees in Lofton Park* City of Bellaire 8 Page 10 of 10