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City Council - Public Works and Natural Resources Committee

Regular Meeting

Bellingham, WA · October 16, 2023

AgendaMinutesPacketVideo Recording

Minutes

City of Bellingham Public Works and Natural Resources Committee Minutes October 16, 2023, 10:00 AM Mayor: Seth Fleetwood Contact: (360) 778-8100, mayorsoffice@cob.org Council Members: Hannah Stone, Chair Contact: (360) 778-8200, ccmail@cob.org Lisa Anderson, Kristina Michele Martens https://cob.org/council Call to Order Council President Lilliquist called the meeting to order at 10am. Roll Call Present: Committee Chair Hannah Stone, First Ward Committee Member Lisa Anderson, Fifth Ward Committee Member Kristina Michele Martens, At Large Council Standing Committee Meeting Open to the public to attend. Note: there is generally no public comment period for Committee sessions. Standing Committee Members receive reports and information, ask questions and, when appropriate, vote on a recommended action for consideration by the full Council at the Regular Meeting. The notice of Committee Meetings identified below also serves as notice of Special Meetings of the City Council at the times identified as Council Members who are not members of the committee routinely attend and participate in the Committee Meetings. Committee Chairs give a report of the Committee Meeting at the Regular Meeting in the evening prior to deliberation and formal vote. 23878 1. Bid Award for Indefinite Delivery, Indefinite Quantity Pavement Chip Seal Services, p. 3 Bid No. 43B-2023 Eric Johnston, Public Works Director, presented the bid award for 43B-2023. On September 6, 2023, the City solicited competitive bids for a unit-price, indefinite delivery, indefinite quantity (IDIQ) contract for pavement chip seal and crack filling services. The engineer’s estimate was $664,500.00 per year but the two bids received were three to four times above the budgeted amount. Johnston recommended Council reject all bids, as authorized in the bid specifications. Lisa Anderson moved to deny the bid award for the Indefinite Delivery, Indefinite Quantity Pavement Chip Seal Services, Bid No. 43B-2023. MOTION CARRIED 3-0. Adjournment There being no further business, the meeting adjourned at 10:05am. Public Works and Natural Resources Committee Minutes Page 1 October 16, 2023

Agenda

City of Bellingham Public Works and Natural Resources Committee Agenda October 16, 2023, 10:00 AM Mayor: Seth Fleetwood Contact: (360) 778-8100, mayorsoffice@cob.org Council Members: Hannah Stone, Chair Contact: (360) 778-8200, ccmail@cob.org Lisa Anderson, Kristina Michele Martens https://cob.org/council Legislative Assistant: Jackie Lassiter The City Council meeting will be conducted in a hybrid setting: both in-person and remote access will be available. Members of the public wishing to view the meeting in person may do so at Council Chambers on the second floor of City Hall, 210 Lottie Street, Bellingham, WA, unless otherwise noted. Council meetings are streamed live via the City’s website at https://cob.org/meetings and on the City’s YouTube channel at https://cob.org/btv. Meetings are also broadcast in high definition on BTV on Comcast channel 321, and in standard definition on Comcast channel 10. Members of the public who do not have cable or Internet access may listen to the meeting via telephone by using any of the following phone numbers: (253) 215-8782; (346) 248-7799; (669) 900-6833; (301) 715-8592; (312) 626-6799 Meeting ID: 820 1645 933 Password: 9 Call to Order Council Standing Committee Meeting Open to the public to attend. Note: there is generally no public comment period for Committee sessions. Standing Committee Members receive reports and information, ask questions and, when appropriate, vote on a recommended action for consideration by the full Council at the Regular Meeting. The notice of Committee Meetings identified below also serves as notice of Special Meetings of the City Council at the times identified as Council Members who are not members of the committee routinely attend and participate in the Committee Meetings. Committee Chairs give a report of the Committee Meeting at the Regular Meeting in the evening prior to deliberation and formal vote in the order shown below: Public Works and Natural Resources Hannah Stone, Chair Lisa Anderson, Kristina Michele Martens 23878 1. Bid Award for Indefinite Delivery, Indefinite Quantity Pavement Chip Seal Services, p. 3 Bid No. 43B-2023 Adjournment Agenda Information Council Committee and Regular Meeting agendas and agenda packets, which contain the supporting documentation for agenda items, are available to the public Wednesday afternoon prior to the meeting. They are posted at https://cob.org/meetings. Meetings are streamed live at https://cob.org/btv on the internet as they occur Accessibility The Council Chambers is fully accessible. Elevator access to the second floor is available at City Hall’s west entrance. Hearing assistance is available, and a receiver may be checked out through the Deputy City Clerk prior to the evening session. For additional accommodations, contact the Legislative Assistant at 778-8200 in advance of the meeting. Thank you. Next City Council Committee Meetings: Monday, October 30, 2023 Deadline to submit material for any public hearing for inclusion in the published agenda packet is 10:00 a.m. on Wednesday prior to the meeting.

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