City Council

Draft: February 24, 2023 (Subject to Change) Village of Bellport Board Meeting – February 27, 2023 AGENDA This meeting is open to the public in the Village Community Center, on Bell Street. It is an in- person meeting and will be streamed on Zoom. Call to Order, Pledge of Allegiance and Roll Call. Beginning at 7:00PM Open to the Public Reports of the Mayor and the Trustees Report of the Village Attorney 1) Treasurer’s Reports - Financial Abstracts and Summary of Abstracts Review of year-to-date financials through January 31, 2023: 2) Resolution: _____ Approve General Fund Checking Abstract Report #1, Consisting of 78 vendors: General Fund Expenditures: $236,960.80 Enterprise Fund Expenditures: $ 14,960.19 General Fund Total: $251,920.99 3) Resolution: _____ Approve Enterprise Fund Checking Abstract Report #2, Consisting of 14 vendors totaling: $87,491.36 4) Resolution# _____ Approve the Capital General Fund Checking Abstract Report #3, consisting of 2 vendors totaling: $2,655.76 5) Resolution# _____ Approve the Capital Browns Lane and Dock Fund Checking Abstract Report #4, consisting of 2 vendors totaling: $20,680.00 6) Resolution # ____ Approve the monthly budget transfers for February 28, 2023, and May 31, 2022, due to year-end adjustments. Report # 3 Page | 1  Draft: February 24, 2023 (Subject to Change) 7) Resolution # _____ Accept and approve receipt of the Village’s first FEMA partial payment, of $1,138,642.92, for the Main Pier Project, deposited directly into our Dime Bank account on February 13, 2023. 8) Resolution # _____ Approve Bond Anticipation Note (BAN) principal payment of $636,751.00 and interest payment of $58,106.50, on February 23, 2023, to Dime Bank on the BAN #1 for the FEMA Main Pier, with a remaining BAN #1 of $1,491,414.00. 9) Resolution # _____ Approve Bond Anticipation Renewal Note (BARN #1) in the amount of $1,491,414.00, with a 5.34% interest rate. 10) Resolution # _____ Approve Bond Anticipation Note (BAN) principal payment of $432,000.00. and interest payment of $11,786.08 on February 23, 2023, to Dime Bank on the BAN #2 for the FEMA Main Pier, fully paying off this BAN. 11) Resolution # _____ Approve Accounting Services Professional Agreement with JKL Municipal Accounting for assistance in the treasurer’s department • Update: Employee Search - the replacement of Village Treasurer. 12) Resolution # _____ Approve the order for a replace a sanitation truck, quote from Long Island Sanitation, which is under NYS sanction with Sourcewell, Contract #091219 13) Resolution # _____ Approve the 2021-2022 Financial Statements, delivered by Jennifer Ditta, principle, of Cullen Danowski. 14) Resolution: ___ Approve setting the Public Hearing for Piercing the 2% Tax Cap on March 27, 2023. 15) Resolution # _____ Approve the promotion of John Hartwell, DPW Employee, from Union Automated Equipment Operator to Maintenance Mechanic 3, salary change is commensurate with the starting level of this new position pay grade. 16) Resolution # _____ Approve the submission to Town of Brookhaven of the Community Development Block Grant for the Bellport Village 2024 Senior Program. 17) Resolution # ______ Approve the proposed Bellport Golf Course 2023-2024 Daily Rates 18) Resolution # _____ Approve the donation of 10 Trees by the Bellport Garden Club to be planted this Spring. 19) Resolution # _____ Approve the updated Policy and Procedure Department of Public Works Safety Plan Page | 2  Draft: February 24, 2023 (Subject to Change) 20) Resolution # _____ Approve the Trustee Assignment Change – Steve Macken: Department of Public Works; Nathan Rohrmeier: The Enterprise/Golf Course 21) Updates: ▪ The Bellport Bay Infrastructure Improvements Grant Award obligates HUD funding of up to $2.8M, at 75% of the total cost, whereby the Village would fund the remaining 25%, or $933,333, for a total potential project of $3,733,333. This 2021 Congressional Spending Allocation Grant Award is offered by the Federal Government through HUD. ▪ Upcoming Election: Mayor and 2 Trustee seats will be opened for the Village Election which will be held on Tuesday, June 20, 2023 from 7am – 9pm at the Bellport Community Center, located at 4 Bell Street, Bellport NY, 11713. ▪ Johnson Controls Inc.: Sustainability and Infrastructure Project Development December 15, 2022, Update ▪ Village Hall Restoration, Diego Stiesel and Jason Crane: Remediation Budget and Timing - Façade, Roof, Wall Structure, and the proposal for special inspection engineering services from JPCE Consulting Services ▪ Update: Capital Projects – Roadways: Brown’s Lane/Shore Road • Update on the Golf Course: GEI Coastal Resource Consulting – Golf Out- Buildings, Stormwater, and Creek Erosion ▪ 2023-2024 Budget Calendar o Monday, March 13, 2023, Work Session and Budget Meeting, beginning at 5:00PM o Monday, March 20, 2023 Board Meeting – 6 PM location to be determined – Presentation of Tentative Budget and setting of Public Hearing o Monday, April 3, 2023, Budget Vote – 6PM – Public Hearing and Budget Vote in the Community Center • Bellport Village has been reinstated as a “Tree City;” we are anticipating to celebrate Arbor Day on Friday, April 28, 2023. More updates will follow. • Update on the interest in Village Pickle Ball Page | 3  Draft: February 24, 2023 (Subject to Change) 22) Resolution # ____ Special Events a) Mary Immaculate: Ecumenical Sunday Sunrise Easter Service, April 9, 2023, end of the Main Pier, at Sunrise – 5:30AM to 7:00AM b) Boys and Girls Club – Beach Ball at 99 South Howells Point Rd on Saturday, June 10, 2023. b) Bellport Garden Club House Tour: Saturday, June 10, 2023 c) SBAA – Artist on the Lane: Tuesday, July 4th, rain date Sunday, July 9, 2023 d) BVPF – Family Night at Mother’s Beach: Saturday, July 29, 2023 e) BVPF – Sandcastle Contest Ho Hum Beach: Saturday, September 2, 2023 f) BEC and FOBB – The Birds and The Bees in Bellport – March 18, 2023 at the Bellport Community Center, 4 Bell Street from 4:30pm – 6:00pm 23) Resolution # ___Approve the Board Meeting Minutes of January 23, 2023. Open to the Public Close Executive Close Page | 4