City Council

Final: March 27, 2023 Village of Bellport Board Meeting – March 27, 2023 AGENDA This meeting is open to the public in the Village Community Center, on Bell Street. It is an in- person meeting and will be streamed on Zoom. Call to Order, Pledge of Allegiance and Roll Call. Beginning at 6:00PM, with the Presentation of the Tentative Budget, and immediately followed by the Regular Board Meeting Session Open to the Public Reports of the Mayor and the Trustees Report of the Village Attorney 1) Treasurer’s Reports - Financial Abstracts and Summary of Abstracts Review of year-to-date financials through January 31, 2023: 2) Resolution: _____ Approve General Fund Checking Abstract Report #1, Consisting of 70 vendors: General Fund Expenditures: $154,260.78 Enterprise Fund Expenditures: $ 11,799.55 General Fund Total: $166,060.33 3) Resolution: _____ Approve Enterprise Fund Checking Abstract Report #2, Consisting of 13 vendors totaling: $118,979.98. 4) Resolution# _____ Approve the Capital General Fund Checking Abstract Report #3, consisting of 1 vendor totaling: $1,050.00. 5) Resolution# _____ Approve the Capital Browns Lane and Dock Fund Checking Abstract Report #4, consisting of 1 vendor totaling: $3,575.00 6) Resolution # ____ Approve the presentation of the 2023-2024 Tentative Budget, by the Budget Officer. Page | 1  Final: March 27, 2023 7) Resolution: ___ Open the Public Hearing for Piercing the 2% Tax Cap 8) Resolution # _____ Approve the Piercing of the 2% Tax Cap. 9) Resolution # ____ Approve the Public Hearing for the 2023-2024 Budget to be set for April 10, 2023, at 6:00PM. 10) The Presentation of the draft Incorporated Village of Bellport, South Country Caterer License Agreement by David Moran, Village Attorney. 11) Resolution # _____ Approve the extension of the Incorporated Village of Bellport, South Country Caterer License Agreement License Agreement, giving the authority to the Mayor for signature, once completed. 12) Resolution # _____ Approve the Public Hearing to be set for the Incorporated Village of Bellport, Cablevision Agreement on April 24, 2023, at 7:00PM. 13) Resolution # _____ Approve the 2005 Chevrolet Expedition, Vehicle Unit V3, be excessed. 14) Resolution # _____ Accept the FEMA Communication regarding Project Worksheet 1615– COVID Reimbursement Funding has been paid and the project is closed. 15) Resolution # _____ Accept and Approve the Service Contract from Pinnacle Land Surveyors, LLP, for the Golf Course Survey Project, in the amount $59,000. 16) Updates: a) FEMA Main Pier Project submission of partial payment request for $1.272M, of which the Village will receive 90%, or $1.148M. This is the first approved payment request by New York State Department of Homeland Security – Emergency Services (NYS DHSES). This week, we are continuing the submission payment process to NYS DHSES with the next tranche of $721K. We anticipate two additional requests, equaling a total of $1.107M, the remaining fees of the project. On February 13, 2023, the Village received its first FEMA partial payment, of $1,138,642.92, directly into our Dime Bank account. b) Congressionally Directed Spending Requests Fiscal Year 2022: $2.8M Awarded March 11, 2022 for the Marina Basin and Hum Marina; Received Letter of Invitation (LOI) from the US Department of Housing and Urban Development (HUD) and guidelines on July 28, 2022. Page | 2  Final: March 27, 2023 The Grant Award of up to $2.8M, at 75% of the total cost, whereby the Village would fund the remaining 25%, or $933,333, for a total potential project of $3,733,333. This 2022 Congressional Spending Allocation Grant Award has been offered by the Federal Government through HUD. • Recent Communication from HUD, received on March 7, 2023, regarding the FY2022 Community Project Funding o Grant Award Letter o Funding Grant Guide o Grant Agreement o Assistance Award/Amendment Form c) Submission on March 6, 2023 - Congressionally Directed Spending Request, Fiscal Year 2024 – Howells Point Coastal Resiliency Project: The Village’s $4.44M Submission includes: Terminus of 3 Streets: S. Howells, Thornhedge, Otis, and the erosion on Howells Creek. It was delivered to Senator Schumer’s and Gillibrand’s Offices via a federal internet portal and we are hopeful for the next step in the process with the approval Senate Appropriations Committee for further consideration. In addition, we are completed our submission to US Representative Garbarino’s Office, on March 14, 2023. d) New York State budget funding requests to Senator Murry and Assemblyman DeStefano, on February 9, 2023. Villages of Bellport and Patchogue requesting funding for a shared service purchase of a bucket truck. Following is a table, which prioritizes our roadway requests: Priority Roadway Distance Funds Requested 1. Livingston Road .33 $230,000 2. Bellport Lane .5 $200,000 3. Bieselin Road .78 $625,000 4. Colonial Lane .77 $240,000 5. Circuit Road .62 $185,000 e) Update: Bellport Village Sustainability Plan with Johnson Controls Inc. (JCI). f) Update: Brown’s Lane/Shore Road g) Employee Search: the replacement of the Village Treasurer position. h) Upcoming Election: Mayor and 2 Trustee seats will be opened for the Village Election which will be held on Tuesday, June 20, 2023 from 7am – 9pm at the Bellport Community Center, located at 4 Bell Street, Bellport NY, 11713. Page | 3  Final: March 27, 2023 i) Village Hall Restoration, Diego Stiesel and Jason Crane: Remediation Budget and Timing - Façade, Roof, Wall Structure j) 2023-2024 Budget Calendar • Monday, April 10, 2023, Budget Vote – 6:00PM – Public Hearing and potential Budget Vote in the Community Center, immediately held afterward will be the monthly Board Work Session will be held • In its 22nd Year, Bellport Village has been reinstated as a “Tree City;” we are celebrating Earth Day and Arbor Day on Saturday, April 22, 2023. In addition, we are celebrating the commencement of the 1000 Yard Campaign. 17) Resolution # ____ Special Events a. Bellport Brewing Company, Fundraiser for Retinoblastoma - Joy for Jude, Sunday May 21st 10:00am – 5:00pm at 14 Station Road b. Boys and Girls Club request, Donation of a round trip, to Ho Hum Beach, Thursday August 18th, 10am ferry going over. c. Drum Recital, at the Bandshell – Jules Radino – April 29, May 6th or 13th, at 11am, 1 hour and a half 18) Review the proposed draft Board Meeting Minutes of February 27, 2023. (Exhibit 14) Open to the Public Close Executive Close Page | 4