2-27-2023 Council Committee Meeting

2-27-2023 COUNCIL COMMITTEE MEETING CAUCUS ROOM February 27, 2023 at 7:00 PM Manager's Report Resident's Comments (non-agenda items only) Citizen's Comments - General Policy and Finance Items General Policy and Finance Items A. Actuary Presentation - Representatives from Cowden to be Present B. Re-Allocation of IT Budget Funding - Discussion Item IT Administration is seeking council’s approval to re-allocate budget funds for ArcGIS licensing. C. Drake Trail Properties Acquisition Staff recommends that Council approve moving forward with eminent domain for the properties 477-H-335, 477-H-320, 477-L-310, 477-K-100. D. Franchise Agreement with Verizon/Resolution - Discussion Item E. Capital Budgeting - Discussion Item F. Employee Handbook - Discussion Item Citizens Comments - Health Safety and Welfare Items Health Safety and Welfare Items A. Permanent Appointment/Dixon & Mincin I recommend the permanent appointment to rank of Sergeant be placed on the March 13, 2023 agenda. B. APCO Assessment - Discussion Item Only Citizens’ Comments – Planning and Zoning Items Planning and Zoning Items A. Active Transportation Plan - Discussion Item Citizens’ Comments – Public Works and Maintenance Items Public Works and Maintenance Items A. Sherwood Flood Control Project Staff recommends Council approve an additional $10,000 for Gateway to complete the final design of the Sherwood Flood Control Project. B. 2023 Sanitary, Storm and Road Contract Recommendations SANITARY RECOMMENDATION: Manhole Rehab – Staff recommends acceptance of the low bid of $138,575.00 from State Pipe Services, Inc. 2-27-2023 Council Committee Meeting 2 February 27, 2023 Sanitary Sewer Lining – Staff recommends acceptance of the low bid of $494,900.00 from Jet Jack, Inc. Sanitary Sewer Digs – Staff recommends acceptance of the low bid of $107,265.00 from Roto-Rooter Services Co. Sanitary Sewer CCTV – Staff recommends acceptance of the low bid of $362,500.00 from Robinson Pipe Cleaning Co. Clarene Grinder Pump – Staff recommends acceptance of the low bid of $52,265.00 from Roto-Rooter Services Co. STORM RECOMMENDATION: Staff recommends acceptance of the low bid of $537,265.00 from Roto-Rooter Services for the 2023 Storm Sewer Repair Project. ROAD RECOMMENDATION: Rejuvenator – Staff recommends acceptance of the low bid of $95,450.00 from Pavement Technology, Inc. Landscaping - Staff recommends acceptance of the low bid of $47,250.00 from Telegraphis Landscape LLC. Road Paving – Staff recommends acceptance of the low bid of $1,865,939.71 from Youngblood Paving, Inc. for the Base Bid. C. Crosswalk at Park Avenue School & South Park Road - Discussion Item D. Parking Lot on Recently Acquired Vacant Park Avenue Property and Long-Term Plan -Discussion Item E. Community Center Playground Equipment Requesting approval to purchase this playground equipment from Snider Recreation Inc at the cost of $175,426.00 from capital account number 06 451 978 2023. Snyder Recreation Inc is a CO-star account vendor. F. Field Lighting – Village Green and Millennium – RACP Award Staff recommends accepting the $500,000 award to light Millennium Park. G. Signal Upgrade – Milford Drive @ Rt. 88 Staff recommends proceeding with “Option 3” for traffic signal pole design. H. Gateway Splash Pad Construction Proposal Staff recommends that Council approve moving forward with the proposal from Gateway Engineering to assist with Construction and Inspections services for an estimated cost of $200,000. Adjournment EXECUTIVE SESSION