3-25-24 Council Committee Meeting

3-25-24 COUNCIL COMMITTEE MEETING CAUCUS ROOM March 25, 2024 at 7:00 PM Manager's Report A. Appointment of Parks & Recreation Board Member Appointment of candidate for the Parks & Recreation Board. B. Update on Grants and Projects at Millenium Park For Discussion Only C. Update on Traffic Proposal for Route 88 and Kings School Road For Discussion Only Resident's Comments (non-agenda items only) Citizen's Comments - General Policy and Finance Items General Policy and Finance Items A. Millenium Pickleball Courts Operational Policies Proposal Staff recommends the attached proposed pickleball operational and reservation policies for the Millenium Park Courts. B. Splash Park Operations Staff recommends the Splash Park Employee and Operating Procedures. C. Proposed Amendments to Recreation Board By-Laws Staff recommends the attached document, the two highlighted items along with proposed edits. The entire by-laws document will be up for a proposed review from the Recreation Board in 2025.These are two amendments that the Recreation Board and Recreation have agreed upon to be edited prior to 2025. D. Facilities Agreement with Bethel Park School District For Discussion Only. E. Refuse Collection Discussion For Discussion Only F. Weekly Report from Staff For Discussion Only Citizens Comments - Health Safety and Welfare Items Health Safety and Welfare Items A. Amended Civil Services Rules and Regulations Staff recommends that Council approve the Amended Civil Services Rules and Regulations. Citizens’ Comments – Planning and Zoning Items 3-25-24 Council Committee Meeting 2 March 25, 2024 Planning and Zoning Items A. Interactive Zoning Map For Discussion Only Citizens’ Comments – Public Works and Maintenance Items Public Works and Maintenance Items A. Counters/Cabinets Office Splash Park Bath House Staff would like to update Council and Mayor Allen regarding the purchase of counters and under-counter locking cabinets that will be installed in the office located in the bath house at the Splash Park. The funds for this purchase are in part of the original plan, but not the responsibility of the General Contractor. I have secured three (3) quotes, and the lowest came from HOFF ENTERPRISES at the cost of $8,720.00. If you have any questions, as always please call me direct. B. Bethel Park Volunteer Fire Station-Clifton Station Staff recommends moving forward with the renovations of Clifton Station in the amount of $556,699.00 to FMS Construction. Monies will come from budget number 40 409 540. C. Pickleball Court Paint - SealMaster Staff is recommending purchasing pickleball paint and sealer at the cost of $12,475.00 from SealMaster Manufacturing for the 10 new pickleball courts located at Millenium Park. Monies will come from 06 451 982. D. Sod Purchase and Install / Vicnor Farms Incorporated Staff is seeking approval for the purchase of sod and the installation of sod in the Splash Park from Vicnor Farms Incorporated at the cost of $14,800.00. Monies will come from 06 451 981. E. Millenium Park Field Lighting Project Staff recommends that Council award the Millenium Park Field Lighting project to Allegheny City Electric in the amount of $692,000.00 at the April 8, 2024 Council Meeting. F. 2024 Projects for Sanitary, Storm and Road Programs SANITARY RECOMMENDATION: Manhole Rehab – Staff recommends acceptance of the low bid of $133,850.00 from State Pipe Services, Inc. Sanitary Sewer Lining – Staff recommends acceptance of the low bid of $364,400.00 from Jet Jack, Inc. Sanitary Sewer Digs – Staff recommends acceptance of the low bid of $237,265.00 from Roto-Rooter Services Company. Sanitary Sewer CCTV – Staff recommend acceptance of the low bid of $299,850.00 from Robinson Pipe Cleaning, Co. 3-25-24 Council Committee Meeting 3 March 25, 2024 Sewer Smoke Testing – Staff recommends acceptance of the low bid of $81,150.00 from Insight Pipe Contracting. STORM RECOMMENDATION: Staff recommends acceptance of the low bid of $697,265.00 from Roto-Rooter Services for the 2024 Storm Sewer Repair Project. Staff recommends acceptance of the low bid of $104,800.00 from Jet Jack Inc. for the 2024 Storm Sewer CCTV & Cleaning Project. ROAD RECOMMENDATION: Rejuvenator - Staff recommends acceptance of the low bid of $143,370.00 from Pavement Technology, Inc. Landscaping - Staff recommends acceptance of the low bid of $45,350.00 from Telegraphis Landscape LLC. Road Paving - Staff recommends acceptance of the low bid of $1,728,655.90 from Mele & Mele & Sons, Inc. for the combined Base Bid and Alternates 2 & 3. G. Discussion of Opening Day for Fields For Discussion Only H. Update on Shade Tree Commission Projects For Discussion Only Adjournment