7-28-25 Council Committee Meeting

COUNCIL COMMITTEE MEETING CAUCUS ROOM July 28, 2025 at 7:00 PM Public Comment A. Agenda Items B. Non-Agenda Items Presentations Manager's Report A. Discussion of Possible RACP Application for Demolition of School Properties For Discussion Only B. Tax Collection Dates for Fiscal Year 2026 For Discussion Only General Policy and Finance Items A. Memorial Program Donation Policy Staff recommends approval of the Memorial Program Donation Policy which sets parameters around memorials added to honor individuals on public property within the Municipality. B. Resolution R8-11-25A - Disposition of Records Staff recommends that Council approve Resolution R8-11-25A for the disposition of records in accordance with the Retention and Disposition Schedule for Records of Pennsylvania Municipal Governments. C. Bids for Rare Earth Chloride Staff recommends that Council rejects the bid from Rare Earth Chloride submitted July 7, 2025 by Univar Solutions. D. Long-Range Planning Discussion For Discussion Only E. Bethel Trails Bond Reduction Request #3 Staff recommends approval of Bond Reduction #3 for the Bethel Trails residential development in the amount of $237,985.83. Health Safety and Welfare Items A. 911 Request for the Bethel Park Volunteer Fire Company (BPVFC) Staff recommends that Council approve the migration of its fire dispatching for the Bethel Park Volunteer Fire Company (BPVFC) from the Bethel Park Emergency Communications Center to Allegheny County 9-1-1. 7-28-25 Council Committee Meeting 2 July 28, 2025 Planning and Zoning Items A. Ordinance 8-11-25A Amending Chapter 59 (Streets, Sidewalks, and Public Spaces) to Update Standards for Opening and Restoring Streets Staff recommends authorization from Council to proceed with advertising the proposed Ordinance 8-11-25A for adoption. B. Ordinance 8-11-25B Authorizing the Municipality of Bethel Park to Enact and Collect Fees for a Block Party Permit and Update the Fee Schedule for Dye Testing A. Staff recommends that Council approve the modification of the fee schedule for dye testing. B. Staff recommends that Council approve the modification of the fee schedule for block parties. Public Works and Maintenance Items A. 2025 Storm Sewer Repair and Maintenance Contract Roto-Rooter Change Order #2 and Pay Application #2 A. Staff recommends acceptance of Change Order #2 from Roto-Rooter for storm sewer repair and maintenance in the amount of $45,500.00. B. Staff recommends acceptance of Pay Application #2 (including change order #2) in the amount of $85,851.00 to Roto-Rooter from the General Fund 01-416-561. B. Millennium Park Pickleball - Final Pay Application to Caliber Contracting Services Staff recommends approval of Caliber Contracting Services Pay Application #12 and Final for the Millennium Park Pickleball Project in the amount of $5,000.00 from the Capital Budget, line item 06-430-729, conditioned upon approval of RACP grant documents. C. Sanitary Sewer Repairs Contract Pay Application Staff recommends that Council approves the Final Pay Application to State Pipe Services in the amount of $100,949.00 from the Sewer Fund, line items 429 373 and 429 845, for the Sanitary Sewer Repairs Contract. D. 2025 Roadwork Pay Application for Youngblood Paving Staff recommends approval of Youngblood Paving’s Pay Application #4 in the amount of $810,729.61 from the Capital Budget, line item 06-430-729, for work on the 2025 Road Paving Project. E. Simmons Park – Master Site Development Plan Staff recommends acceptance of Gateway Engineers proposal in the amount of $50,000.00 for design services relating to the DCNR Master Site Development Plan Grant for Capital Budget Simmons Park Master Site Development Plan (06-451-973- 2022). F. Miner’s Park Bathroom Project – Bid Award A. Staff recommends that Council award Contract #1 for the Miner’s Park bathroom project to Plavchak Construction Co., Inc. in the amount of $237,405.00. Money will come from the 2025 Capital Projects, line item 06-451-932-2025. B. Staff recommends that Council award Contract #2 for the Miner’s Park bathroom project to Laurel Electrical Services, LLC in the amount of $37,500.00. Money will come from the 2025 Capital Projects, line item 06-451-932-2025. 7-28-25 Council Committee Meeting 3 July 28, 2025 C. Staff recommends that Council award Contract #3 for the Miner’s Park bathroom project to Newman Plumbing, Inc. in the amount of $76,880.00. Money will come from the 2025 Capital Projects, line item 06-451-932-2025. D. Staff recommends that Council award Contract #4 for the Miner’s Park bathroom project to East West Manufacturing & Supply Co., Inc. in the amount of $12,550.00. Money will come from the 2025 Capital Projects, line item 06-451-932-2025. Old Business Adjournment