Regular Board Meeting

MINUTES SUBJECT TO VILLAGE BOARD APPROVAL VILLAGE OF BIRON REGULAR BOARD MEETING MINUTES – October 9, 2023 The October 9, 2023 Regular Village Board meeting was called to order at 5:30 p.m. by President Jon Evenson at the Biron Municipal Center. The meeting was properly posted according to Wisconsin State Statutes. PRESENT: Jon Evenson, Tammy Steward, Mark Honkomp, Jamie Biegel, Mike Guillemot, Dan Muleski, Patty Gapen. Also present: Anne Arndt, Samantha Daugherty, Kayla Lumaye, 1 guest MINUTES: Motion Muleski, second Gapen to approve minutes of the September 11, 2023 Regular Board Meeting with two revisions; Volunteer Fire Department Report was given by Mark Honkomp; and Public Works Report, second paragraph add “vac truck” to the first line after “. . . replace the . . .”. Motion carried. PUBLIC COMMENT: A resident requested an update on CTH U reconstruction. Actual construction will begin in August 2025. FINANCE COMMITTEE: Chairperson Patty Gapen reporting. All bills, non-lapsing accounts, and journal entries for the Village and utility departments are in order. The committee and office staff will continue to review IT needs and recommend necessary action in the future. Budget meetings will be October 23, November 8 Special Board Meeting, and November 27 budget Public Hearing. Motion Evenson, second Muleski to approve all bills, non-lapsing accounts, and journal entries for the Village and utility departments and to approve the Finance Committee report. Motion carried. TREASURER’S REPORT: Treasurer Samantha Daugherty reporting. Totals reported to the Finance Committee: Receipts for September: Receipts: $302,197.72 and Expenses: $500,157.92. General checking account bills were paid on check #’s 24942-25027 with nine autopays to IRS, Deferred Comp and WRS for payroll deductions. A list of September bills paid from the General Fund was included for review. Village Non-Lapsing Fund: $1,135,351.21. Utilities Checking: $431,146.61. Water Money Market: $343,096.36. Utility bills were paid on check #’s 4991-5009. Wastewater Non-Lapsing Fund: $34,232.70. A list of all checks paid for Utilities was included for review. BIRON VOLUNTEER FIRE DEPARTMENT REPORT: Chief Kerkman absent. Written report shows there were seven medical and two fire call in September. The department participated in a fire prevention night at Biron Head Start. The Association continues preparation for their third annual gun raffle and dinner to be held October 23. The report is entered into the record. PERSONNEL COMMITTEE REPORT: The Committee will meet October 16 for purposes of discussing wages, health insurance, and 2024 Holiday schedule. LEGISLATIVE, ORDINANCE & ZONING COMMITTEE REPORT: Chairperson Dan Muleski reporting. The Committee will meet with Attorney Abts on October 18 to draft an ATV ordinance. Motion Muleski, second Gapen to grant regular operator licenses for Kaleb Mayer and Abigail Herzberg, who previously had provisional licenses. Motion carried. Motion Honkomp, second Guillemot to approve the Legislative, Ordinance and Zoning Committee report. Motion carried. PUBLIC WORKS COMMITTEE REPORT: Chairperson Tammy Steward reporting. The committee recommends having bulk pickup the week of October 23, 2023 and the week of April 21, 2024. A form was approved for resident use. A mailing will be sent to residents this week with this and other information. The crew ended up rebuilding the engine on the vac truck at a cost of approximately $5,000.00. With CTH U reconstruction the intersections of Biron Drive and Bear and Elk Streets will be discontinued. Motion Evenson, second Steward to approve the concept of vacating intersections of Bear and Elk at Biron Drive. Motion carried, with Muleski abstaining. Motion Muleski, second Biegel to approve the Public Works Committee report. Motion carried. PUBLIC PROPERTY, SAFETY & RECREATION COMMITTEE REPORT: Chairperson Mike Guillemot reporting. Docks are on schedule to be removed October 15. It was suggested the new contract contain the language “dock removal will occur the second week of October” instead of a specific date to allow the vendor ample time to schedule employees. Motion Evenson, second Muleski to approve the Public Property Committee report. Motion carried. WATER UTILITY COMMITTEE REPORT: Chairperson Jamie Biegel reporting. If new meters are ordered before January 1, 2024, we can get 2023 pricing of $325 per meter. In 2024, the price will increase between 1% to 6%. Motion Muleski, second Gapen to purchase 180 meters at a cost of $58,500.00. Motion carried. This will be a Utility expense in 2024. There is a WRWA funding opportunity for interim financing for Clean Water Funding Program and Safe Drinking Water Loan Program projects through Rural Water Financing Agency. The purpose of the program is to provide construction funding for water and sewer systems that have received a permanent loan commitment from the United States Department of Agriculture-Rural Development. The Clerk will contact MSA for application assistance. Motion Muleski, second Guillemot to approve the Water Utility Committee report. Motion carried. WASTEWATER COMMISSION REPORT: Note: The Wastewater Treatment Plant is operated & staffed by the City of Wisconsin Rapids. One member of the Village of Biron Board of Trustees is an acting member of the Commission. Motion Evenson, second Honkomp to approve minutes of the August 9 and September 13 Commission minutes, and the Wastewater Commission report. Motion carried. NEW BUSINESS: None CLERK’S REPORT: Arndt reported on the Board of Review meeting held September 25. Motion Honkomp, second Biegel to approve the Board of Review meeting minutes and the Clerk’s report. Motion carried. PRESIDENT’S REPORT: Evenson reviewed the status of the wastewater agreement with the City. Motion Honkomp, second Gapen to accept the President’s report. Motion carried. ADJOURN: Motion Guillemot, second Evenson to adjourn at 6:30 p.m. Motion carried. Respectfully Submitted, Approved by Biron Board of Trustees Date: _________________________ Anne Arndt, Clerk Signed: ________________________ Jon T. Evenson, President