City Council

​ Town of Vermont Board Meeting January 9, 2023 ​ 7:00 P.M. 4017 County Rd JJ, Black Earth WI 53572 1. To Join the meeting by phone: +1 347-896-0991 PIN: 481 262 925# In attendance: Karen, Doug, Kirk, Alex, Nick 1. Call to order and certification of notice posting Karen called the meeting to order at 7:00pm. Katie certified that the meeting had been published according to stature and on the town website, the door of town hall and emailed to subscribers. 2. Approval of agenda Doug motioned to approve the agenda. Motion carried 5-0 3. Approval of December 2022 minutes Kirk moved to approve the minutes. The minutes were approved 5-0 4. Chairman's report and acknowledgments DCTA listening session is tomorrow night for Stormwater management 5. Citizens’ Input Our new community deputy, Jodi Hager attended the meeting, she offered to provide us with call stats quarterly rather than annually. She ran through the overview of the 2022 calls. 6. Treasurer’s report December deposits: $857,751.37 Property taxes were mailed out by the deadline of the 19th, held in person collections on Dec 28. Some tax bills have not been received, and we are going to pull a list of who hasn’t paid to see if a second mailing should be sent. Total Account balance: Reserve:$105,346.18 Operating:$1,039,374.09 Karen made a motion to approve the treasurer’s report and the motion carried 5-0 7. Clerk’s report Bills this month were pretty routine. We paid several once yearly items: alarm registration, trash permit, drug testing consortium, as well as quarterly items such as planning commission payroll, appraisal service contract and our 60% fire dues to Mount Horeb. The filing deadline for local elections was Jan 3. All three incumbent candidates filed to run for a new term. Thanks to all of you for continuing to step up to serve the township. There were no additional filings so all candidates will run unopposed. There will be a February primary for some other offices, and I will be setting up the poll worker schedule for that very soon. There were no building permits this month. Karen made a motion to approve the clerks report. Motion carried 5-0 8. Payment of bills Doug moved to pay the bills. Motion carried 5-0 9. Patrolman Report, Mt. Horeb Fire Department, Black Earth Fire District and District 1 EMS Reports It was an interesting month for plowing with the wet heavy snows and ice. Replaced the carbide blades on the Ford 550. Lots of tree limbs came down in the heavy snow. Rollie Peterson did some plowing in one storm. Mt Horeb volunteer response has been down for December. They are working on an incentive point system in hopes of increasing the volunteer response.  10. Review the 2023 fee schedule for Johnson Inspection The board went over the new fee schedule, there are some minor increases, primarily to the minimum amounts for permits. Will update the website with the new schedule. 11. Stormwater and Erosion Control Discussion The town board would like some more objective data about the actual recommendations that are being made. We get a staff report from zoning after things go through the county and it would be nice to get something similar from Stormwater and erosion control. Additionally it would be nice to know what permits are still outstanding for town residents. We just don’t really get any information from them right now. Several board and planning members are planning to attend the listening session tomorrow night. 12. Discussion of Reserve Accrual Schedule Heather put together a summary page for the reserve accrual process. It does seem that our accrual for Black Earth is not really keeping up with what we project that we will need. So far the town has been trying to keep the numbers even between Black Earth and Mount Horeb. The board discussed future needs including additional storage for equipment. This topic will continue. 13. Agenda Items for February Meeting Year End Financial Review Reserve Accrual Stormwater follow up Banking Comparison 14. Adjournment Alex made a motion to adjourn. Motion carried 5-0. Meeting adjourned at 8:23 Posted: Katie Zelle, Clerk Notice Published: 2023