City Council

10801 Town Square Dr. City of Blaine Blaine MN 55449 Anoka County, Minnesota Minutes - Final City Council Mayor Tom Ryan, Councilmember Wes Hovland, Councilmember Dick Swanson, Councilmember Dave Clark, Mayor Pro Tem Mike Bourke, Councilmember Katherine Kolb, Councilmember Russ Herbst Thursday, May 15, 2014 7:30 PM Council Chambers Meeting Number 14-29 1. CALL TO ORDER BY THE MAYOR The meeting was called to order at 7:35 p.m. by Mayor Ryan followed by the Pledge of Allegiance and the Roll Call. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL Quorum present. ALSO PRESENT: Bryan Schafer, Planning Director; Bob Therres, Public Services Manager; Joe Huss, Finance Director; Dan Szykulski, Captain; Jean Keely, City Engineer; Roark Haver, Communications Technician; Al Thorp, Senior Engineering Technician; Catherine Ekstrand, Deputy City Clerk; and Recording Secretary Linda Dahlquist. Present: 7 - Mayor Ryan, Councilmember Hovland, Councilmember Swanson, Mayor Pro Tem Bourke, Councilmember Clark, Councilmember Kolb and Councilmember Herbst 4. APPROVAL OF MINUTES City of Blaine Page 1 City Council Minutes - Final May 15, 2014 4.-1 MIN 14-21 WORKSHOP MEETING - 04/17/2014 REGULAR MEETING - 04/17/2014 Sponsors: Cross Attachments: Workshop Meeting- 04/17/2014 Regular Meeting - 04/17/2014 Approved Aye: 5 - Mayor Ryan, Councilmember Hovland, Councilmember Swanson, Councilmember Clark and Councilmember Herbst Abstain: 2 - Mayor Pro Tem Bourke and Councilmember Kolb 5. AWARDS - PRESENTATIONS - ORGANIZATIONAL BUSINESS City Manager Arneson requested the Council set the July 2014 City Council meetings for July 10, 2014 Council Workshop meeting and July 17, 2014 Council meeting. Motion 5.-1 PROC 14-04 NATIONAL POLICE WEEK 2014 Mayor Ryan declared May 11-17, 2014, is Police Week in the City of Blaine. Informational: no action required City of Blaine Page 2 City Council Minutes - Final May 15, 2014 6. COMMUNICATIONS Mayor Ryan thanked the volunteers for their work with the bike helmet program. Mayor Ryan thanked the Public Works Department for their work with the Arbor Day tree sale. Mayor Ryan thanked Roark Haver, Jim Hafner, and Colleen St. Clair for their work with the Environmental Expo with the City of Coon Rapids. Mayor Ryan thanked the National Sports Center for hosting the Environmental Expo. Mayor Ryan reminded residents that the City’s Triathlon is scheduled for May 17, 2014. Mayor Ryan stated the Police Department’s new data system has been approved and it will join law enforcement communications between 911, jail, police department and fire department. Councilmember Kolb commented the City received a thank you note from the Blaine High School’s senior class for the City’s donation to their senior party. Councilmember Kolb stated Blaine’s 50th Anniversary will be celebrated in December 2014. She noted that celebrations are being planned by a committee. Report from Board of Review Chair Jane Daniels Jane Daniels, Board of Review, stated 13 applicants came before the Board of Review. She noted that the State had changed the property assessment period by adding three additional months. She stated the Board gave a property owner on 93rd Lane that has light industrial with an office a reduction because their loading dock is not useable for trucks. She stated a homeowner on 89th Street has a neighborhood situation which resulted in the Board making a reduction in the value of the land of $10,000 and the owner also received a reduction from Anoka County of $4,000. City of Blaine Page 3 City Council Minutes - Final May 15, 2014 7. OPEN FORUM FOR CITIZEN INPUT Mayor Ryan opened the Open Forum at 7:59 p.m. Walt Hodgeman, 10288 Fraizer Street, thanked the Council for their responses to inquiries about the proposed Wal-Mart on Ball Road. There being no further input, Mayor Ryan closed the Open Forum at 8:01 p.m. 8. ADOPTION OF AGENDA 9. 8:00 P.M. - PUBLIC HEARING AND ITEMS SET FOR A CERTAIN TIME 9.-1 RES 14-080 ORDER IMPROVEMENT AND ORDER PREPARATION OF PLANS AND SPECIFICATIONS FOR RECONSTRUCTION OF THE EAST CENTRAL AVENUE SERVICE ROAD FROM 87TH AVENUE TO 89TH AVENUE, IMPROVEMENT PROJECT NO. 13-20 Sponsors: Keely Attachments: Location Map.pdf Mayor Ryan opened the public hearing at 8:01 p.m. City Engineer Keely stated the proposed improvements for this project include concrete curb and gutter, storm sewer, asphalt surface, traffic control signage, striping, and appurtenant construction. She stated a portion of the project cost is proposed to be assessed over a ten-year period, using the front footage method for commercial/industrial properties as identified in the Public Improvement Special Assessment Policy and a portion is proposed to be paid from the City’s Pavement Management Program Fund. She noted that the replacement of existing sanitary sewer castings/rings and replacement of existing hydrants and gate valves are proposed to be paid from the City Public Utility Fund. Mayor Ryan closed the public hearing at 8:04 p.m. Adopted City of Blaine Page 4 City Council Minutes - Final May 15, 2014 9.-2 RES 14-081 ORDER IMPROVEMENT AND ORDER PREPARATION OF PLANS AND SPECIFICATIONS FOR THE 93RD LANE INDUSTRIAL PARK AREA STREET IMPROVEMENTS, PHASE 3, IMPROVEMENT PROJECT NO. 13-24 Sponsors: Keely Attachments: location map.pdf Mayor Ryan opened the public hearing at 8:05 p.m. City Engineer Keely stated the proposed improvements for this project include asphalt pavement replacement, gravel shouldering, storm drainage improvements, culvert replacements and cleaning, ditch cleaning and regrading, traffic control signage, and appurtenant construction. She stated the proposed project cost is to be assessed amongst benefitting properties over a ten-year period using the front footage method for commercial/industrial properties as identified in the Public Improvement Special Assessment Policy and a portion is proposed to be paid from the City’s Pavement Management Program Fund. She noted that the replacement of existing sanitary sewer castings/rings are proposed to be paid from the City Public Utility Fund. Rick Olson, 8950 Eldorado Street, stated he is concerned about the north and south sides of Radisson Road where there are no drainage ditches. City Engineer Keely replied the City will recreate the rural ditch system to help with storm drainage and the ditches will be reestablished. She stated staff will meet with the property owners to discuss the ditches. Mr. Olson stated he put a culvert in on the east side of his property to drain into the City’s drainage, but it did not work. City Engineer Keely stated she has noted Mr. Olson’s address and will work with him. Mayor Ryan closed the public hearing at 8:10 p.m. Councilmember Hovland suggested the staff look at the storm water drainage further down the road. City Engineer Keely replied the drainage project is being completed in three phases. Adopted City of Blaine Page 5 City Council Minutes - Final May 15, 2014 9.-3 RES 14-082 APPROVING STREET RECONSTRUCTION PLAN AND PRELIMINARY APPROVAL TO ISSUE STREET RECONSTRUCTION BONDS Sponsors: Huss Mayor Ryan opened the public hearing at 8:12 p.m. Financial Director Huss stated in order to finance a portion of the reconstruction projects in the City’s Pavement Management Program the Council is asked to approve the Street Reconstruction Plan and approve the issuance of Street Reconstruction Bonds. Mayor Ryan closed the public hearing at 8:14 p.m. Adopted 10. APPROVAL OF CONSENT AGENDA: 10.-1 MO 14-070 SCHEDULE OF BILLS PAID Sponsors: Huss Attachments: April 2014 Payroll Checks and Wire Transfers 04/25/14 Bills Paid 05/02/14 Bills Paid Approved Aye: 7 - Mayor Ryan, Councilmember Hovland, Councilmember Swanson, Mayor Pro Tem Bourke, Councilmember Clark, Councilmember Kolb and Councilmember Herbst 10.-2 MO 14-071 ACCEPTING THE PROPOSAL FOR REPLACEMENT PLAYGROUND EQUIPMENT IN THE AMOUNT NOT TO EXCEED $60,000 FROM MINNESOTA/WISCONSIN PLAYGROUND FOR AURELIA PARK. Sponsors: Monahan Attachments: Aurelia Playground.bmp Aurelia.pdf 10.-3 MO 14-072 APPROVE A TEMPORARY NURSERY LICENSE FOR K-MART 8949 UNIVERSITY AVENUE NE, BLAINE Sponsors: Cross City of Blaine Page 6 City Council Minutes - Final May 15, 2014 10.-4 MO 14-073 APPROVE A TEMPOARY 3.2% MALT BEVERAGE LICENSE FOR DISCOVER AVIATION DAYS, GOLDEN WINGS MUSEUM HANGAR DANCE 8891 AIRPORT ROAD, C-8, BLAINE Sponsors: Cross 10.-5 MO 14-074 APPROVE A CIRCUS/CARNIVAL LICENSE FOR GOPHER STATE EXPOSITIONS AT NORTHTOWN MALL 398 NORTHTOWN DRIVE, BLAINE Sponsors: Cross 10.-7 MO 14-076 AUTHORIZE TEMPORARY REMOVAL OF PARKING RESTRICTIONS ON THE EAST TH 65 SERVICE ROAD FROM 85TH AVENUE TO 87TH AVENUE FOR TWIN CITIES HARLEY-DAVIDSON BLAINE’S 25TH ANNIVERSARY EVENT ON JUNE 14, 2014 Sponsors: Keely Attachments: Harley Request.pdf Harley Parking Location Map.pdf 10.-8 RES 14-083 RECEIVE PETITION AND ORDER PUBLIC HEARING VACATION OF DRAINAGE AND UTILITY EASEMENT FOR THE NORTHERLY 10 FEET OF THE SOUTHERLY 20 FEET OF LOT 2, BLOCK 2, BLAINE MEADOWS 2ND ADDITION VACATION NO. V14-01 Sponsors: Keely Attachments: Petition V14-01 Blaine Meadows 2nd Addn Map V14-01 Blaine Meadows 2nd Addn 10.-6 MO 14-075 APPROVE PURCHASE OF LIFT STATION GENERATORS Sponsors: Ulrich Approved City of Blaine Page 7 City Council Minutes - Final May 15, 2014 11. DEVELOPMENT BUSINESS 11.-1 RES 14-084 APPROVING A SPECIAL EVENT PERMIT TO HOST A ONE DAY MUD RUN ON JUNE 14TH ON THE METRO GUN CLUB PROPERTY AT 10601 NAPLES STREET NE. (CASE FILE NO. 13-0027/BKS) Sponsors: Schafer Attachments: Mud Games - Attachments Planning and Community Development Director Schafer stated Mud Games LLC has reached an agreement with the Metro Gun Club to hold a 2014 run event on June 14, 2014. Adopted 11.-2 RES 14-085 GRANTING FINAL PLAT APPROVAL TO SUBDIVIDE 37.18 ACRES INTO 47 LOTS AND TWO OUTLOTS TO BE KNOWN AS WESTON WOODS ON RICE CREEK AT 8791 LEXINGTON AVENUE NE. MARK OF EXCELLENCE HOMES. (CASE FILE NO. 13-0066/SLK) Sponsors: Schafer Attachments: Weston Woods - Attachments Planning and Community Development Director Schafer stated the applicant is proposing to subdivide 22 acres of an existing golf course into 44 attached twinhome style units, one lot for the existing home, two lots for common areas, and two outlots for a private street and future development. Adopted City of Blaine Page 8 City Council Minutes - Final May 15, 2014 11.-3 RES 14-086 GRANTING FINAL PLAT APPROVAL TO SUBDIVIDE 39.13 ACRES INTO ONE LOT AND TWO OUTLOTS TO BE KNOWN AS BALL ROAD ADDITION AT 4369 BALL ROAD NE. WAL-MART (CASE FILE NO. 13-0067/LSJ) Sponsors: Schafer Attachments: Walmart - Location Map Walmart - Final Plat Planning and Community Development Director Schafer stated the final plat consists of one lot and two outlots. He stated the parcel Walmart would be located is platted as Lot 1 which is 27.18 acres. He stated the two outlots would remain under the ownership of the current site owner and would be replatted for future retail lots. He noted that the park dedication fee must be paid prior to release of the mylars by the City for recording with Anoka County. He also noted that deferred assessments become due with the recording of the plat for water lateral and trunk sanitary sewer. Councilmember Swanson commented he is disappointed that the Wal-Mart in Roseville has restricted hours of operation and Blaine is unable to restrict the hours. Mayor Ryan commented he would like the developer to save as many mature trees as possible. Councilmember Clark asked why the new Roseville store has restricted hours and why Blaine cannot have restricted hours. The attorney for Wal-Mart replied the decision in Roseville was a local operations decision it was not a restriction from the city. He noted that store is authorized to operate 24 hours. Councilmember Clark asked if Wal-Mart could make the same decision for the new Blaine store. The attorney replied that is not a decision at this time. Adopted City of Blaine Page 9 City Council Minutes - Final May 15, 2014 11.-4 RES 14-087 APPROVE CONSTRUCTION PLANS FOR RECONSTRUCTION OF BALL ROAD FROM LEXINGTON AVENUE TO APPROXIMATELY 2500 FEET EAST Sponsors: Keely City Engineer Keely stated the Council approved a preliminary plat and Conditional Use Permit with a condition that the Council review and approve the design and construction plans for reconstruction of Ball Road from Lexington Avenue to the east edge of the Wal-Mart plat, approximately 2,500 feet. She noted that an open house was held for the residents of the Belmont Acres plat on May 6, 2014, and 20 people attended. She stated two residents on Fraizer Street had concerns about their existing trees. Councilmember Swanson asked for the hours of construction. City Engineer Keely replied the City’s ordinance restricts construction between the hours of 10:00 p.m. to 7:00 a.m. Moved by Councilmember Swanson, seconded by Councilmember Herbst, to amend Resolution 14-087, “Approve Construction Plans for Reconstruction of Ball Road from Lexington Avenue to Approximately 2,500 Feet East, to restrict construction hours from 9:00 p.m. to 8:00 a.m. Developer representative, Erik Miller, of MFRA stated road construction may be completed in 2015 due to permitting timeframes. He noted that shorter construction hours may extend the construction time period. Councilmember Hovland stated he does not want the road construction started in 2014 and then finished in 2015 after winter. He stated he would want the road to be constructed all at one time. Mr. Miller agreed. Mayor Ryan noted that the City’s Public Works Department starts working at 7:00 a.m. Councilmember Kolb stated she would not want the road construction extended due to the restricted hours. Councilmember Swanson withdrew his amendment motion. Councilmember Herbst withdrew his second. Councilmember Hovland stated Mr. Hodgeman’s property has mature trees that he is concerned about. He stated his garage and driveway face Fraizer Street, but his home faces Ball Road. He noted that Mr. Hodgeman wants to sell his property. Adopted As Amended City of Blaine Page 10 City Council Minutes - Final May 15, 2014 Aye: 7- Mayor Ryan, Councilmember Hovland, Councilmember Swanson, Mayor Pro Tem Bourke, Councilmember Clark, Councilmember Kolb and Councilmember Herbst Councilmember Herbst stated that homeowner will lose his three mature Pine trees and will lose this buffer from Ball Road. He stated he agrees with the City purchasing the property. Mayor Ryan stated the City would have to use Tax Increment Financing (TIF) funds to purchase the property and he does not want to set precedence. Councilmember Swanson asked why the road could not be moved further north to buffer the property. City Manager Arneson replied there is a wetland/pond area on the north side that would have to be mitigated. Councilmember Bourke asked if the City purchased the property, what changes could be done to improve the property. Councilmember Hovland replied upgrading windows and new siding to buffer noise. Public Services Manager Therres stated TIF law allows the City’s EDA to use pooled TIF dollars that were collected from commercial and industrial properties to use where the City determines necessary. Councilmember Bourke stated in this case, there is a hardship and he is in favor of the City purchasing Mr. Hodgeman’s property. Walt Hodgeman, 10288 Fraizer Street, stated that he and his wife Tammy are willing to sell their property for fair market value. He commented he works nights and it would be impossible for him to sleep during the day with the construction. Councilmember Kolb stated the property will be difficult to sell. She stated a fence along Ball Road would make sense. She stated the City should not put a lot of money into the property except for the line of vision from Ball Road or even consider removing the house. City Manager Arneson stated this is the appropriate time to direct the purchase of the property and direct the City’s EDA to negotiate a purchase agreement to bring back to Council for review and approval. He noted that pooled TIF funds could be used to purchase the property. Amended Aye: 6 - Councilmember Hovland, Councilmember Swanson, Mayor Pro Tem Bourke, Councilmember Clark, Councilmember Kolb and Councilmember Herbst Nay: 1 - Mayor Ryan City of Blaine Page 11 City Council Minutes - Final May 15, 2014 Amended Aye: 4 - Councilmember Hovland, Councilmember Swanson, Mayor Pro Tem Bourke and Councilmember Herbst Nay: 3 - Mayor Ryan, Councilmember Clark and Councilmember Kolb Councilmember Hovland asked about the timing of traffic counts. City Manager Arneson replied traffic counts will be done this summer. Councilmember Kolb stated signage can be done at any time. She commented signing the road as a no truck route now may be premature. Councilmember Swanson stated 103rd is a straight road to Lever and it would be easy for trucks to drive on. He noted that the residents on 103rd are concerned about construction traffic. Councilmember Clark questioned if Lever Street can be signed as no trucks and can a CUP restrict truck access. City Engineer Keely stated Lever Street is an MSA route and cannot be signed as a no truck route. City Manager Arneson stated the City can try to restrict trucks with the CUP, but cannot control contractors or subcontractors. Adopted Nay: 1 - Councilmember Kolb 12. ADMINISTRATION The following six items are related City of Blaine Page 12 City Council Minutes - Final May 15, 2014 12. RES 14-088 ACCEPT BID FROM EBERT CONSTRUCTION IN THE -1A AMOUNT OF $3,440,569.56 FOR THE LEXINGTON ATHLETIC COMPLEX, IMPROVEMENT PROJECT NO. 12-14 Sponsors: Therres Attachments: LAC and Aquatore Construction Budgets Public Services Manager Therres stated the City received a total of nine bids and four alternate bid items. He stated the bids have been checked and tabulated, and it has been determined that Ebert Construction of Corcoran, Minnesota is the lowest bidder. He stated staff is suggesting that two of the four alternate bid items be added to Ebert Construction’s base bid. He stated that the City has worked with Ebert Construction on previous contracts. He stated staff is recommending the low bid be accepted and a contract entered into with Ebert Construction, and is asking Council to approve a 5% contingency to bring the total project budget to $3,612,598.00. Councilmember Hovland left the meeting at 9:15 p.m. and returned at 9:18 p.m. Adopted Aye: 6 - Mayor Ryan, Councilmember Swanson, Mayor Pro Tem Bourke, Councilmember Clark, Councilmember Kolb and Councilmember Herbst Abstain: 1 - Councilmember Hovland 12. MO 14-077 AUTHORIZE CITY MANAGER TO ENTER INTO -1B CONTRACT WITH MINNESOTA/WISCONSIN PLAYGROUND IN THE AMOUNT OF $200,438.37 FOR ATHLETIC AND PLAYGROUND EQUIPMENT AND SITE AMENITIES FOR THE LEXINGTON ATHLETIC COMPLEX, IMPROVEMENT PROJECT NO. 12-14 Sponsors: Therres Attachments: Playground Concept Quote #9231.pdf Quote #9232.pdf Public Services Manager Therres stated funds have been set aside in the Parks Capital Improvement Program to purchase equipment and site amenities for playground, shelter, ball fields, and tennis, pickle ball and basketball courts for the Lexington Athletic Complex. Approved City of Blaine Page 13 City Council Minutes - Final May 15, 2014 12. MO 14-078 AUTHORIZE CITY MANAGER TO ENTER INTO -1C CONTRACT WITH GRAYBAR ELECTRIC COMPANY, INC. IN THE AMOUNT OF $599,280.72 FOR FIELD LIGHTING AT THE LEXINGTON ATHLETIC COMPLEX, IMPROVEMENT PROJECT NO. 12-14 Sponsors: Therres Attachments: Musco Lighting Quote.pdf Councilmember Clark left the meeting at 9:19 p.m. and returned at 9:21 p.m. Public Services Manager Therres stated funds have been set aside in the Parks Capital Improvement Program to purchase field lighting for the two baseball fields, two soccer fields, three tennis/pickle ball courts, and hockey rink for the Lexington Athletic Complex. Approved Aye: 6 - Mayor Ryan, Councilmember Hovland, Councilmember Swanson, Mayor Pro Tem Bourke, Councilmember Kolb and Councilmember Herbst Abstain: 1 - Councilmember Clark 12. MO 14-079 AUTHORIZE CITY MANAGER TO ENTER INTO -1D CONTRACT WITH CONNEXUS ENERGY IN THE AMOUNT OF $111,996.00 FOR PARKING LOT AND TRAIL LIGHTING AND ELECTRICAL FEED AND CONTROL CABINET FOR SCOREBOARDS AT THE LEXINGTON ATHLETIC COMPLEX, IMPROVEMENT PROJECT NO. 12-14 Sponsors: Therres Attachments: Connexus Lighting Proposal.pdf Public Services Manager Therres stated staff received a proposal from Connexus Energy to install outdoor lighting for the parking lots and trails at the Lexington Athletic Complex. He noted that Connexus Energy will install, retain ownership, and provide ongoing maintenance of the 26 lights under their monthly energy and maintenance rate which includes material, labor, electrical feed and control cabinet for the scoreboards. Approved City of Blaine Page 14 City Council Minutes - Final May 15, 2014 12. MO 14-080 AUTHORIZE CITY MANAGER TO ENTER INTO -1E CONTRACT WITH PRO-TEC DESIGN, INC. IN THE AMOUNT OF $11,158.97 FOR A SECURITY SYSTEM AT THE LEXINGTON ATHLETIC COMPLEX, IMPROVEMENT PROJECT NO. 12-14 Sponsors: Therres Attachments: Pro-Tec Quote.pdf Public Services Manager Therres stated the City received two quotes for a security system for the Lexington Athletic Complex and is recommending acceptance of the proposal from Pro-Tec Design, Inc. He noted the proposal includes all video software, nine 1.3 megapixel mini-dome cameras with IR illumination, installation and support system for one year. Approved 12. MO 14-083 AUTHORIZE CITY MANAGER TO ENTER INTO -1F CONTRACT WITH SRF CONSULTING GROUP, INC. IN THE AMOUNT $82,100 FOR CONSTRUCTION MANAGEMENT SERVICES FOR THE LEXINGTON ATHLETIC COMPLEX, IMPROVEMENT PROJECT NO. 12-14 Sponsors: City Council Attachments: SKMBT_C65214050610130 Public Services Manager Therres stated the City received two quotes on providing construction management services for the Lexington Athletic Complex project. He stated staff is recommending the hiring of SRF Consulting Group to provide construction management a total of 20 hours per week Councilmember Swanson asked for the park opening timeline. Public Services Manager Therres replied summer 2015. Approved City of Blaine Page 15 City Council Minutes - Final May 15, 2014 12.-2 RES 14-089 ACCEPT BID FROM FOREST LAKE CONTRACTING, INC. IN THE AMOUNT OF $471,105.76 FOR AQUATORE PARK SOFTBALL FIELD CONSTRUCTION, 9191 LINCOLN STREET, IMPROVEMENT PROJECT NO. 12-09 Sponsors: Scott Attachments: LAC and Aquatore Construction Budgets Public Services Manager Therres stated the City received a total of eight bids. He noted the bids do not include an alternate for the construction of dugout roofs. He stated the bids have been checked and tabulated, and it has been determined that Forest Lake Contracting, Inc. of Forest Lake, Minnesota is the lowest bidder. He noted that the City has worked with Forest Lake Contracting, Inc. on previous contracts and recommends the low bid with alternate be accepted and a contract entered into with Forest Lake Contracting, Inc. He stated that the Council is also asked to approve a 5% contingency to bring the total project budget to $494,661.04. Councilmember Herbst left the meeting at 9:26 p.m. and returned at 9:27 p.m. Adopted Aye: 6 - Mayor Ryan, Councilmember Hovland, Councilmember Swanson, Mayor Pro Tem Bourke, Councilmember Clark and Councilmember Kolb Abstain: 1 - Councilmember Herbst 12.-3 RES 14-090 ACCEPT BID FROM NORTH VALLEY, INC. IN THE AMOUNT OF $287,385.00 FOR THE PAVEMENT MANAGEMENT PROGRAM - 2014 BITUMINOUS OVERLAY, IMPROVEMENT PROJECT NO. 14-01 Sponsors: Keely Attachments: 2014 Overlay location map.pdf City Engineer Keely stated the City received eight bids. He stated the bids have been checked and tabulated, and it has been determined that North Valley, Inc. of Nowthen, Minnesota is the lowest bidder. She noted that the City has worked with North Valley, Inc. on previous contracts and staff recommends the low bid be accepted and a contract entered into with North Valley, Inc. She stated that the Council is also asked to approve a 10% contingency to bring the total project budget to $316,124.00. Adopted City of Blaine Page 16 City Council Minutes - Final May 15, 2014 12.-4 RES 14-091 ACCEPT BID FROM NORTH VALLEY, INC. IN THE AMOUNT OF $395,627.02 FOR THE PAVEMENT MANAGEMENT PROGRAM - 2014 STREET RECONSTRUCTIONS, IMPROVEMENT PROJECT NO. 14-07 Sponsors: Keely Attachments: Location Map.pdf City Engineer Keely stated the City received eight bids. She stated the bids have been checked and tabulated, and it has been determined that North Valley, Inc. of Nowthen, Minnesota is the lowest bidder. She noted that the City has worked with North Valley, Inc. on previous contracts and staff recommends the low bid be accepted and a contract entered into with North Valley, Inc. She stated that the Council is also asked to approve a 10% contingency to bring the total project budget to $435,190.00. Adopted 12.-5 RES 14-092 APPROVE PLANS AND SPECIFICATIONS AND ORDER ADVERTISEMENT FOR BIDS FOR RECONSTRUCTION OF THE EAST CENTRAL AVENUE SERVICE ROAD FROM 87TH AVENUE TO 89TH AVENUE, IMPROVEMENT PROJECT NO. 13-20 Sponsors: Keely Attachments: Location Map.pdf City Engineer Keely stated the proposed improvements include asphalt pavement replacement, gravel shouldering, storm drainage improvements, culvert replacements and cleaning, ditch cleaning and regarding, traffic control signage, and appurtenant construction of Baltimore Street from 91st Avenue to Eldorado Street, Radisson Road from Eldorado Street to 93rd Lane Extension, Eldorado Street from 91st Avenue to Radisson Road and Hastings Street from Radisson Road to the cul-de-sac. She stated the estimated total cost of the project is proposed to be paid from the City’s Pavement Management Program Fund and assessed over a ten-year period, using the front foot method for commercial/industrial properties as identified in the Public Improvement Special Assessment Policy. She noted that the replacement of existing sanitary sewer castings/rings is proposed to be paid for by the City Public Utility Fund. Adopted City of Blaine Page 17 City Council Minutes - Final May 15, 2014 12.-6 RES 14-093 APPROVE PLANS AND SPECIFICATIONS AND ORDER ADVERTISEMENT FOR BIDS FOR THE 93RD LANE INDUSTRIAL PARK AREA STREET IMPROVEMENTS, PHASE 3, IMPROVEMENT PROJECT NO. 13-24 Sponsors: Keely Attachments: location map.pdf City Engineer Keely stated the proposed improvements include asphalt pavement replacement, gravel shouldering, storm drainage improvements, culvert replacements and cleaning, ditch cleaning and regarding, traffic control signage, and appurtenant construction of Baltimore Street from 91st Avenue to Eldorado Street from 91st Avenue to Radisson Road and Hastings Street from Radisson Road to the cul-de-sac. She stated the estimated total cost of the project is proposed to be paid from the City’s Pavement Management Program Fund and assessed over a ten-year period, using the front foot method for commercial/industrial properties as identified in the Public Improvement Special Assessment Policy. She noted that the replacement of existing sanitary sewer castings/rings is proposed to be paid for by the City Public Utility Fund. Adopted 12.-7 MO 14-081 APPROVE AGREEMENT WITH CHUBBY’S FOR A FOOD CONCESSION TRAILOR SERVICES AT LAKESIDE COMMONS PARK Sponsors: Monahan Attachments: Concession RFP.docx Concession Agreement Chubby's.docx Public Services Manager Therres stated the City received on proposal and is recommending Chubby’s Shop to provide food concession trailer/truck services at Lakeside Commons Park. Approved 12.-8 MO 14-082 APPROVE OF QUOTE TO REPLACE CARPET IN PORTION OF CITY HALL Sponsors: Therres Public Services Manager Therres stated funds are budgeted for replacement carpeting in the Police Department corridors and Building Inspections areas. He stated the City has received bids from three vendors and staff recommends approval of St. Paul Carpet & Linoleum. Approved City of Blaine Page 18 City Council Minutes - Final May 15, 2014 13. OTHER BUSINESS None. 14. ADJOURNMENT Adjourned City of Blaine Page 19