City Council Workshop

10801 Town Square Dr. City of Blaine Blaine MN 55449 Anoka County, Minnesota Minutes - Final City Council Workshop *While this is a public meeting where interested persons are welcome to attend, it is a work session for Council and staff to discuss issues before them. It is not for the purpose of receiving public input. Thursday, October 3, 2013 6:30 PM Cloverleaf Farm Room A Meeting Number 13-48 NOTICE OF WORKSHOP MEETING The meeting was called to order by Mayor Pro Tem Swanson at 6:30 p.m. Quorum Present. ALSO PRESENT: Clark Arneson, City Manager; Pat Sweeney, City Attorney; Bryan Schafer, Planning Director; Bob Therres, Public Services Manager; Joe Huss, Finance Director; Bonnie Friedrich, Accounting Supervisor; Chris Olson, Safety Services Manager/Police Chief; Roark Haver, Communications Technician; Jane Cross, City Clerk; and Recording Secretary Linda Dahlquist. Present: 5 - Councilmember Clark, Councilmember Kolb, Councilmember Bourke, Councilmember Herbst, and Councilmember Swanson Absent: 2 - Mayor Ryan, and Councilmember Hovland 1.0 WS 13-57 2012 CAFR/AUDIT REVIEW Sponsors: Huss Finance Director Huss stated HLB Tautges Redpath (HLBTR) will discuss the City’s 2012 CAFR and the audit process, and internal controls and new auditing standards. Peggy Moeller, HLB Tautges Redpath, Ltd. stated four reports were issued with the audit: Comprehensive Annual Financial Report, State Legal Compliance Report, Report on Internal Control, and Communication With Those Charged With Governance. Ms. Moeller stated for the Comprehensive Annual Financial Report, the City received a “clean opinion” on the 2012 financial statements. She stated the City received the 2011 GFOA Certificate of Achievement for Excellence in City of Blaine Page 1 City Council Workshop Minutes - Final October 3, 2013 Financial Reporting Program. She noted that the 2012 report has been submitted. Ms. Moeller stated the Report on Internal Control shows there were two findings: She stated that there were errors in calculating storm water billing for commercial accounts and audit adjustment were carry over errors from 2011. Ms. Moeller stated the State Legal Compliance Report shows one compliance finding that was a carryover from 2011, which was that the City’s Charter did not allow for electronic payments or credit card payments. She noted the Charter has been revised. Ms. Moeller stated the Communication With Those Charged With Governance report didn’t have any showings. Ms. Moeller stated the Other Matters Report includes GASB Implementation for 2013: GASB 61 Omnibus Amendment to GASB No. 14 and GASB 65 Items previously reported as assets and liabilities. Councilmember Bourke asked if the variance amount was included in the total fund balance. Ms. Moeller replied yes it is included. Finance Director Huss stated the storm water utility fee adjustments had incorrect calculations in relation to commercial parcel measurements. He stated 24 commercial accounts were over charged and 42 commercial accounts were under charged. He noted all of the affected businesses will be notified and their accounts corrected. Discussed OTHER BUSINESS Blaine 50th Anniversary Celebration Councilmember Kolb stated the City of Blaine was chartered on December 14, 1964. She gave an overview of the meeting that was held. She stated discussions at the meeting included appointing members to the committee, celebrating starting with events already planning during the year in 2014 and in 2015. Councilmember Herbst questioned what the celebration would include? Councilmember Kolb commented an established calendar of events would be created. She noted staff assistance would be needed. City of Blaine Page 2 City Council Workshop Minutes - Final October 3, 2013 Public Services Manager Therres commented the Park and Recreation staff is strapped with existing program work; although, the staff did suggest including the celebration with other City events. Councilmember Kolb suggested appropriating funds from the Charitable Gambling fund for the City’s Historical Society. Councilmember Herbst suggested someone from the Parks Board be included on the committee. Council consensus that Councilmember Kolb to present a committee listing and outline for discussion at a Workshop in November. Councilmember Clark arrived at 7:00 p.m. Community Center Task Force Public Services Manager Therres stated he has received 34 applicant names for the task force. Mayor Pro Tem Swanson stated funding will be discussed at a future Workshop. He commented the Council is allowing the task force to move forward. Public Services Manager Therres stated the first few task force meetings will be the group developing a wish list and costs. City Manager Arneson noted if a consultant is needed; it could take up to 60 days. Councilmember Bourke stated he would like to see a plan before funding is discussed. Public Services Manager Therres stated the task force should include residents and businesses in addition to the athletic clubs. Councilmember Clark commented he would like to have the athletic clubs help fund the community center. He stated he would like the Council to set parameters or guide lines for the task force. ADJOURN The Workshop adjourned at 7:20 p.m. City of Blaine Page 3