City Council Workshop

10801 Town Square Dr. City of Blaine Blaine MN 55449 Anoka County, Minnesota Minutes - Final City Council Workshop *While this is a public meeting where interested persons are welcome to attend, it is a work session for Council and staff to discuss issues before them. It is not for the purpose of receiving public input. Thursday, October 10, 2013 6:30 PM Cloverleaf Farm Room A Meeting Number 13-50 NOTICE OF WORKSHOP MEETING The meeting was called to order by Mayor Ryan at 6:30 p.m. Quorum Present. ALSO PRESENT: Clark Arneson, City Manager; Tom Sweeney, City Attorney; Bryan Schafer, Planning Director; Bob Therres, Public Services Manager; Joe Huss, Finance Director; Jean Keely, City Engineer; Chris Olson, Police Chief/Safety Services Manager; Roark Haver, Communications Technician; and Recording Secretary Linda Dahlquist. Present: 6 - Councilmember Clark, Councilmember Bourke, Councilmember Herbst, Mayor Ryan, Councilmember Hovland, and Councilmember Swanson Absent: 1 - Councilmember Kolb 1. WS 13-58 RECOMMENDATIONS FOR APPROVING STORM DRAINAGE TREATMENT IN NEW DEVELOPMENTS Sponsors: Therres Attachments: rear yard infiltration basin example.pdf Public Services Manager Therres stated rule changes for treating storm water runoff from the watershed districts and the Minnesota Pollution Control Agency are requiring an increase on infiltration practices. He stated the smaller development developers are proposing swales and infiltration basins in drainage and utility easements in the rear of residential yards, which makes the storm water treatment facilities public and will need to be maintained by the City. Councilmember Herbst commented developers could install drain tile and rock. Councilmember Hovland stated District 1 had a situation with drainage for City of Blaine Page 1 City Council Workshop Minutes - Final October 10, 2013 over 10 years and finally it has been corrected. Councilmember Clark arrived at 6:38 p.m. City Engineer Keely stated if the Watershed Districts find the infiltration basins are not working, they would require the City to correct. She stated the preference would be for a development to have infiltration basins in an outlot or regional basin for storm water drainage. She stated rain gardens in the front of residential lots would still be an option. Councilmember Bourke commented accessibility is the biggest issue with drainage easements and developers don’t educate buyers. City Engineer Keely stated a policy on infiltration basins is needed. She stated Coon Creek and Rice Creek Watershed Districts have updated their storm water drainage requirements. Councilmember Clark asked if the infiltration basin would be deeded to the City. City Engineer Keely replied if the infiltration basin is in an outlot it could get deeded to the City. Councilmember Clark said he wants to keep responsibility in homeowner’s hands not the city. Public Services Manager Therres stated when the City directs the street water onto residential properties; it would be the responsibility of the City to maintain. Councilmember Herbst suggested using the Storm Water Assessment Fee to fund maintenance. Could have a higher storm water rate and give a credit if a resident maintains the storm water basin. Mayor Ryan asked if smaller lots could be an option for developers. Councilmember Clark asked if staff meets with the builders. City Engineer Keely stated staff meets with each developer at the time of developing the land and Jim Hafner holds a meeting with developers and builders annually. Councilmember Hovland said that sump manholes are important to keep sediment out of infiltration basins. Council consensus was the Engineering Department to update the City’s storm water drainage policy. Discussed 2. WS 13-59 PAVEMENT MANAGEMENT PROGRAM - CURRENT City of Blaine Page 2 City Council Workshop Minutes - Final October 10, 2013 STATUS AND FUTURE PROGRAM NEEDS Sponsors: Therres Attachments: Pavement Condition.pdf 2014 pmp location map.pdf Public Services Manager Therres stated the first three years of the Pavement Management Program focused on overlays on a backlog of streets that needed overlays. He noted that 14.98 miles need overlays, 10.59 miles need reconstruction, and 33.21 miles need reconstruction with curb, gutter and storm drainage improvements. He stated the focus for 2014 and 2015 will be on streets deteriorated past the point of needing an overlay. He stated the projects for 2015 would focus on older areas of the City where currently there is no curb and gutter or have bituminous curb and gutter. He noted concrete curb and gutter would be installed and storm sewer upgrades will be made resulting in larger assessment range per residential lot. He commented that there will be less mileage and higher assessments in the future. Council had discussion on various roads that currently do not have curb and gutter; and on roads that has storm water drainage issues. City Engineer Keely stated the next projects will be complex and more expensive. Councilmember Clark asked if Engineering has project cost projections. Public Services Manager Therres replied yes. Council discussion on the roads that will need seal coating, which is funded out of the General Fund and not the Pavement Management Program. Councilmember Clark suggested a workshop on traffic impacts on Naples and Xylite. Council had discussion on large lot redevelopments, mock platting and traffic counting. Discussed 3. WS 13-60 PROPOSED MUNICIPAL STATE AID ROUTE REVISIONS Sponsors: Therres Attachments: MSA_Revisions.pdf City Engineer Keely stated 20% of the City’s roads are Municipal State Aid (MSA) routes. She stated MnDOT’s MSA office is redefining calculations for distribution of MSA funds to state aid cities. She stated City of Blaine Page 3 City Council Workshop Minutes - Final October 10, 2013 the calculation will be weighted on the volume of the street’s Average Daily Trips (ADT). She stated staff reviewed street designations and traffic volumes and recommends adding 105th Avenue, Cloverleaf Parkway, Naples Street, and 123rd Avenue and rescinding 121st Avenue, Fillmore Street/Polk Street, and Zest Street. She stated that part of Naples Street belongs to the City of Lexington and they are not a state aid city. Councilmember Bourke asked about the structural requirements difference between a MSA road and a regular city road. City Engineer Keely replied staff will check on the existing street widths compared to MnDOT standards. Councilmember Clark asked if a road is designated MSA, will it show up on Google Maps as a priority route. City Engineer Keely will have to research that. Councilmember Herbst asked if the City could designate new MSA roads from the rescinded roads. City Engineer Keely replied yes. Discussed Other Business Community Center Task Force Guidelines Councilmembers Clark and Herbst met to develop guidelines for the Community Center Task Force. Councilmember Swanson stated he has an issue with the guideline that states the facility must not compete with private sector businesses such as rental hall, gym, office space, banquet, etc. He stated these items are needed to generate revenue. Mayor Ryan commented if the Council is not in agreement on a community center a task force should not be established. He stated this project will take up to two years. Councilmember Bourke stated he is concerned that the deadline of November 2014 is too short. Councilmember Hovland suggested getting information on other cities’ community centers. City Manager Arneson replied the task force would gather that data. Mayor Ryan suggested publishing an article to get feedback in the newspaper and City newsletter, and broadcast on Cable TV asking for residential interest for a community center. City of Blaine Page 4 City Council Workshop Minutes - Final October 10, 2013 Public Services Manager Therres suggested using a focus group instead of a task force. Councilmember Clark suggested holding district meetings. Councilmember Bourke replied the residents may perceive the Council is in favor and leading the charge to build a community center. Council consensus was that establishing a task force is premature and the timeframe is too short. Councilmember Bourke suggested a joint venture with the National Sports Center. Council consensus was to put the task force on hold until spring. Council Retreat Agenda City Manager Arneson asked the Council for agenda items for the retreat. Councilmembers suggested EDA, tax policy, City liaisons, Fogerty Arena, and salaries review. ADJOURN The Workshop adjourned at 8:40 p.m. City of Blaine Page 5