City Council Workshop

10801 Town Square Dr. City of Blaine Blaine MN 55449 Anoka County, Minnesota Minutes - Final City Council Workshop *While this is a public meeting where interested persons are welcome to attend, it is a work session for Council and staff to discuss issues before them. It is not for the purpose of receiving public input. Thursday, October 17, 2013 6:30 PM Cloverleaf Farm Room A Meeting Number 13-51 NOTICE OF WORKSHOP MEETING The meeting was called to order by Mayor Ryan at 6:30 p.m. Quorum Present. ALSO PRESENT: Clark Arneson, City Manager; Pat Sweeney, City Attorney; Bryan Schafer, Planning Director; Bob Therres, Public Services Manager; Joe Huss, Finance Director; Ward Brown, Budget/Fiscal Analyst; Chris Olson, Police Chief/Safety Services Manager; Nate Monahan, Parks & Recreation Program Manager, Roark Haver, Communications Technician; and Jane Cross, City Clerk, Recording Secretary Linda Dahlquist. Present: 6 - Councilmember Kolb, Councilmember Bourke, Councilmember Herbst, Mayor Ryan, Councilmember Hovland, and Councilmember Swanson Absent: 1 - Councilmember Clark 1 WS 13-61 PUBLIC SAFETY DATA SYSTEM UPDATE Sponsors: Safety Services Manager / Police Chief Olson Safety Services Manager Manager/Police Chief Olson stated Anoka County public safety agencies are updating the public safety records and information systems to improve efficiencies for the 26 agencies within Anoka County. He stated the plan is to upgrade or replace the Communications/Dispatch Center (CAD/Mobile); Police Records System (LRMS); Fire Service Dispatch and Records Systems (FRMS); and Jail Records (JMS). He noted the benefits would be shared information, time savings, accuracy, and effectiveness. Safety Services Manager Manager/Police Chief Olson stated vendors have been identified and contract negotiations are being finalized. The contracts will be reviewed and approved by the Anoka County Joint Law Enforcement Council and bonds will be issued through Anoka County. He noted system maintenance and management costs will be discussed. He stated system implementation could begin in early 2014 and completed approximately City of Blaine Page 1 City Council Workshop Minutes - Final October 17, 2013 18-24 months. He noted that bonding does not cover maintenance and support. Safety Services Manager Manager/Police Chief Olson gave an overview of the cost analysis for CAD/Mobile and LRMS, Fire RMS, Jail RMS, and System Administration. He stated system admin costs will begin the end of 2015 and other maintenance/support costs will be fully integrated by 2021. He noted that centralized management of the PSDS will reduce staff time. He stated Blaine’s LRMS costs will be tiered to start in 2015 and go to 2021, and FRMS costs would start in 2015. He noted that Blaine’s calls-for-service averages 16% within Anoka County. Councilmember Bourke asked if there will be any cost savings. Police Chief Olson replied costs will rise due to maintenance and administration; although there will be a savings in staff time. Councilmember Bourke asked if all the cities in Anoka County would pay $139,000 annually. Police Chief Olson replied yes. Councilmember Hovland stated he thought the new fiber optics service would improve the current systems. City Manager Arneson replied the upgraded fiber optics improves the speed of the current system, but the new programs would improve communication efficiencies. Councilmember Bourke asked if the expenses would be paid from the General Fund. Police Chief Olson replied yes. Councilmember Bourke asked if the Council will have to budget $139,000 each year to cover costs. Police Chief Olson replied yes. Councilmember Hovland asked if officers on the street should be inputting data at the scene. Police Chief Olson replied yes at the scene is the most accurate and timely. Discussed 2 WS 13-62 POLICY DISCUSSION ON RECREATION FEES AND DISCUSSION ON PARK DEDICATION FEE ALLOCATION Sponsors: Therres Public Services Manager Therres stated staff is recommending the City change park dedication fees. He stated there is a current funding gap. He stated currently for residential 65% goes to the Park Fund and 35% goes to the Open Space Fund. He stated staff is proposing either not segregating the funds; or 75% Park or 25% Open Space; or 90% Park and 10% Open Space. City of Blaine Page 2 City Council Workshop Minutes - Final October 17, 2013 Councilmember Swanson stated he is in favor of the 90/10 funding. Council consensus was on the 90/10 funding. Discussed 3 WS 13-55 2014 PROPOSED SPECIAL REVENUE FUND BUDGET - CHARITABLE GAMBLING Sponsors: Huss Attachments: 2014 Proposed Charitable Gambling Fund Budget Postponed ADJOURN The Workshop adjourned at 7:30 p.m. City of Blaine Page 3