CDBG Advisory Committee

East Conference Room – 903 W. Main Street – City Hall CDBG ADVISORY COMMITTEE MEETING AGENDA Tuesday, June 21, 2016 - 6:00 p.m. Committee Members please call 228-0207 if unable to attend 1 CALL TO ORDER  Minutes – June 8, 2016 2 PUBLIC HEARING / 2016-2017 CDBG ANNUAL ACTION PLAN  CDBG 2016-2017 Annual Action Plan (DRAFT)  Affidavit of Publication in The Examiner on June 4, 2016  A 30 day comment period for the Annual Action Plan will begin Saturday, June 25, 2016 and end on Monday, July 25, 2016.  A final public hearing and vote to approve the Annual Action Plan will be held at the Monday, August 1, 2016 City Council meeting. 3 OTHER BUSINESS  A final public hearing and vote to approve substantial amendments to the 2015-2016 CDBG Annual Action Plan will be held at the Monday, July 18, 2016 City Council meeting.  A final public hearing and vote to approve amendments to the Citizen Participation Plan will be held at the Monday, July 18, 2016 City Council meeting.  A public meeting for the AFH (Assessment of Fair Housing) will be held on Wednesday, July 20, 2016, 6-8 PM, in the Journagan Family Community Room at the Howard L. Brown Public Safety Building, 1100 SW Smith Street. 4 ADJOURN If special accommodations are required for citizen participation in this meeting, PLEASE CALL 228-0207 (VOICE) OR 228-0250 (TDD) 06.21.2016 CDBG Page 1 of 1 mw  City of Blue Springs 903 Main Blue Springs, Missouri 64015 CDBG ADVISORY COMMITTEE MINUTES Wednesday, June 8, 2016 A regular meeting of the CDBG Advisory Commission of the City of Blue Springs was held at City Hall in the east conference room located at 903 W Main Street on Wednesday, June 8, 2016 with the following members, guests and staff in attendance: VOTING MEMBERS Mitchell Peil, Planning Commission Susan Culpepper, City Council PRESENT Cindy Miller, Downtown Alive Chris Lievsay, City Council MEMBERS ABSENT Councilman Jeff Quibell Yvonne Woods, DRB STAFF Jennifer Splittorff, Parks Scott Allen, Community Development Matt Wright, Community Development Aliyah Mihalko, Community Dev. Chris Sandie, Public Works CALL TO ORDER Chairman Cindy Miller called the meeting to order at 6:00 p.m. Chairman Miller requested action on the May 24, 2016 meeting minutes. Councilman Susan Culpepper made a motion to approve the minutes, a second from Committee Member Mitchell Peil, and a unanimous vote, the Minutes for May 24, 2016, were approved as submitted. AGENDA ITEM 2 Chairman Miller opened the public hearing for Agenda Item 2 at 6:02 p.m. PUBLIC HEARING / 2015-2016 ANNUAL Matt Wright, Senior Planner, stated that the public hearing is for service ACTION PLAN – organizations that are looking for CDBG funding. Councilman Culpepper  CDBG 2016-2017 stated that Stand Up Blue Springs may be looking for funding. Scott Allen, Annual Action Plan Director, Community Development stated that Stand Up Blue Springs (DRAFT) organizes the Kids Dental program and the newest program is titled,  Affidavit of “GAME PLAN for Life.” Business Coaches teach kids how to succeed in Publication in The life for future employment in Missouri. They also provide education Examiner on May 21, scholarships to students. Councilman Chris Lievsay stated that the School 2016 of Economics was seeking funds but the CDBG funds wouldn’t apply to their needs. Committee Member Peil asked how to proceed with the approval process for funds. Mr. Allen stated that the Committee is in the draft stage, hearing from those agencies that might request funds. Mr. CDBG Minutes – 06.08.2016 Page 1 of 3 kf  Wright stated that there will be a couple more meetings before a vote will be made as to how the City will distribute the funds. Councilman Lievsay stated that there were concerns with opening the door for social service programs. It creates issues moving forward because some sort of criteria needs to be in place by which to decide who receives funds and who doesn’t. Then the City Council is put in the position to pick a winner and a loser. Other cities have created a policy where social services get all the money, but that may not be direction that Blue Springs wants to move in. There are some social services that are unique. Councilman Lievsay stated that traditionally, past CDBG funds have been used for projects and infrastructure improvements, mostly for downtown. That is why the First Time Home Buyer and Minor Home Repair programs were started a few years ago. They help spread the money through other Council Districts. The money is designed to be for specific demographics. That way Districts 1 & 3 can utilize the funds that are provided. Mr. Allen stated that these programs are easier to track because they are specifically in Blue Springs boundaries. Councilman Lievsay asked if Hope House and CSL provided reports last year when funds were given to them. Mr. Allen stated that they did but it was not broken out to just helping Blue Springs residents, it also pertained to salaries, etc. HUD has certain parameters and the City can’t dictate where the money goes. Committee Member Peil withdrew his proposal to provide funds to CSL. WITNESSES IN FAVOR None. WITNESSES OPPOSED None. HEARING CLOSED With no further discussion, Chairman Miller closed the public hearing at 6:21 p.m. OTHER BUSINESS Mr. Wright stated that staff has gone through the First Time Home Buyers applications and have provided a memo to the Committee that describes who the first 65 recipients were. Councilman Culpepper asked how the City advertises the First Time Home Buyers program. Mr. Wright stated that the City posts on the City website and there are public notices sent to The Examiner. The City has agreements with local lending institutions and that is where most of the applicants come from. The next meeting is scheduled for Tuesday, June 21, 2016. The meeting will take place in the City Hall, east conference room at 6:00 p.m. Committee Terms were announced as follows: Councilman Chris Lievsay – 1 year Councilman Susan Culpepper – 3 years Councilman Jeff Quibell – 2 years Mitchell Peil – 3 years Yvonne Woods – 2 years CDBG Minutes – 06.08.2016 Page 2 of 3 kf  Jennifer Splittorff – 3 years Cindy Miller – 1 year MEETING ADJOURN With no further discussion, a motion was made by Committee Member Mitchell Peil to adjourn at 6:40 p.m. Seconded by Councilman Chris Lievsay. _______________________________ Respectfully Submitted by, Karen Findora, Recording Secretary ____________________________________ __________________________ Cindy Miller, Chairman Date CDBG Minutes – 06.08.2016 Page 3 of 3 kf  Proposed 2016 – 2017 One Year Action Strategy National PROJECT HUD Planned Internal Objective Code Funding project # Low/Moderate Income Housing Rehabilitation LMH Minor Home Repair Program 14A $60,000 CDBG-16-01 Low/Moderate Income Area Rehabilitation LMA Downtown Façade Grant Program 14E $10,000 CDBG-16-04 SBA Downtown Façade Grant Program 14E $10,000 CDBG-16-05 Public Services LMA Downtown Alive 05 $10,000 CDBG-16-08 LMC Fieldhouse Recreation Passes 05 $10,000 CDBG-16-03 Slum/Blight Removal SBA Property Acquisition/Demolition 04 $39,842 CDBG-16-07 Low/Moderate Income Homeownership Assistance LMH First Time Home Buyers Program 13 $45,000 CDBG-16-02 General Program Administration Administration 21A $24,000 CDBG-16-06 TOTAL $208,842 Administration: $24,000 / $208,842 = 11.49% (20% maximum) LMI Benefit: $135,000 / $184,842 = 73.04% (70% minimum = $129,390)* Slum/Blight: $49,842 / $184,842 = 26.96% (30% maximum = $55,452)* Public Services: $20,000 / $208,842 = (15% of program + 15% of previous program = $63,996 max.) *Subject to change if Administration costs are adjusted. National Objectives LMH = Low/Mod Housing Benefit Activities undertaken to provide or improve permanent residential structures that will be occupied by low/mod income households. LMA = Low/Mod Area Benefit Activities providing benefits that are available to all the residents of a particular area, at least 51% of whom are low/mod income. The service area of an LMA activity is identified by the grantee, and need not coincide with Census tracts or other officially recognized boundaries (City has chosen to use 2014 ACS Census Block Groups to identify LMA service area). LMC = Low/Mod Limited Clientele Benefit Activities that benefit a limited clientele, at least 51% of whom are low/mod income. LMC activities provide benefits to a specific group or persons rather than to all the residents of a particular area. SBA = Slum/Blight Area Benefit Activities undertaken to prevent or eliminate slums or blight in a designated area. 1 HUD Codes 04 = Clearance and Demolition 05 = Public Services 13 = Direct Homeownership Assistance 14A = Rehab: Single Unit Residential 14E = Rehab: Publicly or Privately-Owned Commercial/Industrial 21A = General Program Administration Project Descriptions Minor Home Repair Program: The program is an eligible activity under the “Rehabilitation” category. The program has been funded annually since the 2008- 09 program year, with 75 low/mod income households receiving assistance to complete needed repairs to their owner-occupied single-family homes. Funding for an additional 12 homes is available for the 2015-16 program year. Funding for 12 homes ($60,000) is recommended for the 2016-17 program year. Downtown Façade Grant Program: The program is an eligible activity under the “Rehabilitation” category. Since 2011, the program has been funded during 3 program years, with façade improvements being made to America’s Community Bank and Inklings. With the increase in economic activity in downtown, funding for at least 4 façade improvement projects ($20,000 – capped at $5,000/each) is recommended for the 2016-17 program year. A property may be eligible under either the LMA or the SBA category. The SBA category is limited to a maximum of $10,000. Downtown Alive: The activity is eligible under the “Public Services” category. The activity has been funded annually since the 2012-13 program year. Downtown Alive brings together downtown merchants, property owners, residents, and partners (including the City, EDC, Chamber, and Historical Society) to strengthen the economic base of the downtown area. Funding of $10,000 is recommended for the 2016-17 program year. Fieldhouse Recreation Passes: The activity is eligible under the “Public Services” category. This is a new activity that will allow low/mod income households to have recreational access to the Blue Springs Fieldhouse at a free or reduced rate. Proof of residency and income verification will be required. Funding of $10,000 is recommended for the 2016-17 program year. Property Acquisition/Demolition: The activity is eligible under the “Clearance” category. This activity is currently being utilized in the 2015-16 program, and is proposed to be continued to the 2016-17 program year. This activity allows the City to use CDBG funding to purchase and demolish deteriorated structures, allowing the land to be used for more productive uses. Funding of $39,842 is recommended for the 2016-17 program year. 2 First Time Home Buyers Program: The program is an eligible activity under the “Homeownership Assistance” category. The program has been funded annually since 2009, assisting more than 69 low/mod households in purchasing their first home in Blue Springs. Funding for an additional 13 households is available in 2015-16, which will likely be depleted before the end of the program year. With the continued success of the program, funding of $45,000 (15 households) is recommended for the 2016-17 program year. Program Administration: The activity is eligible under the “Program Administration Costs” category. The program had been funded for five years between 2010 and 2014, but was not funded in the 2015-16 program year. The activity assists in covering the costs of advertising, monitoring, reporting, and evaluating the CDBG program, and is capped at 20% of program funding. Funding of $24,000 (11.5% of total funding) is recommended for the 2016-17 program year. Other Activities Proposed Community Services League: The activity is eligible under the “Public Services” category. The activity was funded during the 2014-15 program year, but was not funded in the 2015-16 program year. The activity assists in covering the costs of goods and services provided at the Blue Springs Community Services League office. At the May 24, 2016 public hearing, representatives of the Community Services League requested funding of $20,000 for the 2016-17 program year. The CDBG Advisory Committee will need to determine: a) if they will fund the activity, and b) if they do fund the activity, how much funding will be provided and c) from what other activities will the funding be taken from. 3