CDBG Advisory Committee

East Conference Room – 903 W. Main Street – City Hall CDBG ADVISORY COMMITTEE MEETING AGENDA Wednesday March 15, 2017 - 6:00 p.m. Committee Members please call 228-0207 if unable to attend 1 CALL TO ORDER  Minutes – December 15, 2016 2 PUBLIC HEARING / 2016-2017 ANNUAL ACTION PLAN – SUBSTANTIAL AMENDMENTS  CDBG Substantial Amendments to the 2016-2017 Annual Action Plan (DRAFT)  Affidavit of Publication in The Examiner on February 25, 2017 3 OTHER BUSINESS  Discuss meeting dates for 2017-2022 Consolidated Plan, 2017-2018 Annual Action Plan, and Citizen Participation Plan update. 4 ADJOURN If special accommodations are required for citizen participation in this meeting, PLEASE CALL 228-0207 (VOICE) OR 228-0250 (TDD) 02.27.2017 CDBG Page 1 of 1 mw  City of Blue Springs 903 Main Blue Springs, Missouri 64015 CDBG ADVISORY COMMITTEE MINUTES Thursday, December 15, 2016 A regular meeting of the CDBG Advisory Commission of the City of Blue Springs was held at City Hall in the east conference room located at 903 W Main Street on Thursday, December 15, 2016 with the following members, guests and staff in attendance: VOTING MEMBERS Mitchell Peil, Planning Commission Susan Culpepper, City Council PRESENT Yvonne Woods, DRB Dena Duhon, Parks Cindy Miller, Chairman STAFF Matt Wright, Community Development Jeff Sell, Public Works Aliyah Mihalko, Community Dev. Karen Findora, Recording Secretary MEMBERS ABSENT Scott Allen, Community Development Councilman Jeff Quibell Councilman Chris Lievsay CALL TO ORDER Chairman Cindy Miller called the meeting to order at 6:04 p.m. Chairman Miller requested action on the September 27, 2016, meeting minutes. Councilman Susan Culpepper, made a motion to approve the minutes, a second from Committee Member Mitchell Peil, and a unanimous vote, the Minutes for September 27, 2016, were approved as submitted. AGENDA ITEM 2 Chairman Miller opened the public hearing for the review and discussion of CAPER – PUBLIC the CAPER. Matt Wright, Senior Planner, went over the CAPER with the HEARING Review and Committee. The CAPER is due to HUD at the end of each year. It consist discuss draft CAPER of a summary of all the projects and expenditures the City took on this past (Consolidated Annual program year. The City was awarded $217,802.00 dollars and as of today Performance & Evaluation the City has expended $140,202.66; a little over 60% of the funds were Report) for submission to utilized. HUD on or before December 30, 2016 Mr. Wright stated that the City has spent $46,000 of the $60,000 allocated for Minor Home Repair. There were ten (10) applicants that used the funding and two (2) applicants were approved but they never started or completed their projects. There were ten (10) First Time Home Buyers, which added up to $28,820. The City used $3,000 for the Downtown CDBG Minutes – 12.15.2016 Page 1 of 3 kf  Façade Grant. That was for the low-mod businesses that were allowed by HUD, which were for Simply Frosted and Inking’s Book Store. The funds were used for their awnings and signage. The Downtown Façade Grant for Slum and Blight was added after the City ran into the issue with Core Medical and Then and Now Jewelry, but neither one of those businesses used the funding. Mr. Wright went on to say that Downtown Alive was awarded $10,000, and funds were used for property acquisition and demolition of property located at 809 W Main. The City used a little over $34,000 on that. Lastly, was the administration cost which totaled about $9,000,of which $7,000 was used to complete the Assessment of Fair Housing that the City submitted to HUD back in November. Overall, there is about $86,000 left over. The City used about $130,000. Committee Member Dena Duhon asked if that money rolls over, and is there a period of time we can utilize the funds. Mr. Wright stated that he is currently trying to get some clarification by HUD’s financial representative as to what happens with those funds. Committee Member Mitchell Peil asked if HUD gives the City an opportunity to explain why the funds were not used. Mr. Wright stated that they do, and he will add the explanation to the executive summary of the CAPER. Mr. Wright will turn in the CAPER to HUD the week of December 26th. A copy of the CAPER will be distributed to the Committee. Councilman Susan Culpepper asked what can be done to better inform the public that those funds are available. Mr. Wright stated that staff currently posts the notice in The Examiner, both libraries and on the City’s website. The Downtown Façade Grant is announced at the Downtown Alive meetings and is in the handbook. Staff will work on sending letters out to local real estate companies, Channel 7 and add to the Spring addition of the Blue Springs Magazine. The Committee thanked Matt for all the hard work that he puts into these programs. Chairman Miller asked for any other comments from the Committee or the audience. Hearing none, Chairman Miller closed the public hearing. OTHER BUSINESS None. MEETING ADJOURN With no further discussion, a motion was made by Councilman Susan Culpepper to adjourn at 6:20 p.m. Seconded by Committee Member Dena Duhon. CDBG Minutes – 12.15.2016 Page 2 of 3 kf  _________________________ Respectfully Submitted by, Karen Findora, Recording Secretary ____________________________________ __________________________ Cindy Miller, Chairman Date CDBG Minutes – 12.15.2016 Page 3 of 3 kf