CDBG Advisory Committee

City of Blue Springs 903 Main Blue Springs, Missouri 64015 CDBG ADVISORY COMMITTEE MINUTES Wednesday, March 15, 2017 A regular meeting of the CDBG Advisory Commission of the City of Blue Springs was held at City Hall in the East Conference Room located at 903 W Main Street on Wednesday, March 15, 2017 with the following members, guests and staff in attendance: VOTING MEMBERS Mitchell Peil, Planning Commission Susan Culpepper, City Council PRESENT Yvonne Woods, DRB Dena Duhon, Parks Cindy Miller, Chairman (phone) STAFF Matt Wright, Community Development Scott Allen, Community Development Chris Sandie, Public Works MEMBERS ABSENT Councilman Jeff Quibell Councilman Chris Lievsay Karen Findora, Recording Secretary CALL TO ORDER Vice Chairman Mitchell Peil called the meeting to order at 6:00 p.m. Vice Chairman Peil requested action on the December 15, 2016, meeting minutes. Committee Member Dena Duhon, made a motion to approve the minutes, a second from Committee Member Yvonne Woods, and a unanimous vote, the Minutes for December 15, 2016, were approved as submitted. AGENDA ITEM 2 Matt Wright, Senior Planner, stated that before the Committee is a substantial 2016-2017 ANNUAL amendment to the 2016-2017 Annual Action Plan. Staff is requesting a ACTION PLAN – reallocation of funds from this year, and a reprogramming of funds from the SUBSTANTIAL last couple of years, from funds that were not expended. Matt went through AMENDMENTS the changes with the Committee: Remove $10,000 from the Low Mod Area. CDBG Substantial The reason for this is the Downtown Census Block Group is no longer Amendments to the 2016- classified as a low mod area. What staff is requesting is that they take the 2017 Annual Action Plan $10,000 and put it toward the property acquisition/demolition in the slum and (DRAFT) blight category. Also under the slum and blight category we have the Downtown Façade Grant Program., There is $10,000 in the program and staff is requesting to drop that down to $5,000 and add the other $5,000 to the property CDBG Minutes – 03.15.2017 Page 1 of 3 kf  acquisition/demolition category. The main reason for this is there has not been a lot of interest in the Downtown Façade Grant, so staff would like to have more funds in property acquisition, so if property does become available staff can move on that quickly. The other item is reprograming, where there is $240,490.20 that has accumulated over the last couple of years that haven’t been expended. A lot of that funding is from projects that haven’t been completed or from categories like Minor Home Repair and First Time Homebuyers Program. Mr. Wright stated that we need to reprogram that, or we run the risk of HUD removing it all together. Staff is requesting that we add $67,000 to property acquisition/demolition, which would equal $121,842. That will keep us under the 30% cap that we have on the slum/blight removal. The large project would be in the low mod area which would be a sidewalk improvement program. Staff is requesting to reprogram $173,490.20 to the sidewalk improvement program. That could cover design and or construction of sidewalk improvements in designated low mod areas. Some of the areas of improvement would be at Sunnyside School Road and SE Walnut Street near James Walker Elementary as well as completion projects (gap in sidewalks) near Vesper and R. D. Mize Road. An expensive project, but one the city can start looking at design wise, is there is currently no connection from residences in Misty Meadows and Vienna Woods off Adams Dairy Road. The design would be to create a connection between the two. There is a 30-day public comment period. It will then go to City Council on April 17th for a public hearing and final approval. Once approved it will be forwarded on to HUD. Councilman Susan Culpepper asked if the sidewalk improvements would be completed by city staff. Chris Sandie, Director, Public Works stated that it would not. They would contract the work performed. Mr. Sandie stated that they would hire an engineering firm to create the design. Mr. Wright stated that this money would most likely roll over to the next year. Vice Chairman Peil asked when the sidewalk projects would begin. Mr. Sandie stated that he is trying to find out from HUD if TranSystems, would meet their criteria. If they do the project can begin much quicker. If not, the city would have to put out an RFP. Chairman Miller asked, if we don’t get this project underway will we lose the funds and do we have anything else we can spend the money on. Mr. Wright stated that he has checked with HUD and they informed him that the city can conduct design phasing. HEARING CLOSED With no further discussion, Vice Chairman Peil closed the public hearing at 6:13 p.m. CDBG Minutes – 03.15.2017 Page 2 of 3 kf MOTION Committee Member Dena Duhon recommended the approval of the 2016- AGENDA ITEM 2 2017 Annual Action Plan – Substantial Amendments. 2016-2017 ANNUAL ACTION PLAN – SUBSTANTIAL AMENDMENTS CDBG Substantial Amendments to the 2016- 2017 Annual Action Plan (DRAFT) SECOND Seconded by Committee Member Yvonne Woods. VOTE Mitchell Peil – Aye Chris Lievsay - Absent Susan Culpepper - Aye Dena Duhon - Aye Jeff Quibell – Absent Yvonne Woods – Aye Cindy Miller, Chairman - Aye (APPROVED 5-Aye, 0-No) OTHER BUSINESS Mr. Wright stated that staff is getting ready to review and prepare the Annual Action Plan and Consolidated Plan. Because the city did the Assessment of Fair Housing, HUD has extended the Consolidated Plan for a year. That five- year process will start this year as well as updates to the Citizen Participation Plan. Staff would like to focus on the weeks of May 1st 2017, May 22nd 2017, and June 12th 2017 those are when staff would like to have public hearings with the Advisory Committee. MEETING ADJOURN With no further discussion, a motion was made by Committee Dena Duhon to adjourn at 6:17 p.m. Seconded by Committee Member Yvonne Woods. _________________________ Respectfully Submitted by, Karen Findora, Recording Secretary ____________________________________ __________________________ Mitchell Peil, Vice Chairman Date CDBG Minutes – 03.15.2017 Page 3 of 3 kf