City Council Agendas

CITY OF BLUE SPRINGS, MISSOURI MINUTES OF COUNCIL MEETING SEPTEMBER 6, 2017 A meeting of the City Council of the City of Blue Springs, Missouri, was held on Wednesday , September 6, 2017, 6:00 p.m. in the Council Chambers of the Howard L. Brown Public Safety Building, 1100 Smith Street with Mayor Carson Ross presiding. COUNCILMEN IN Jerry Kaylor Dale Carter ATTENDANCE Chris Lievsay Kent Edmondson Ron Fowler Susan Culpepper Also present were City Administrator Eric Johnson, Assistant City Administrator Christine Cates, Acting City Attorney Bob McDonald, and City Clerk Sheryl Morgan. CALL MEETING Mayor Ross called the City Council meeting to order and led in the TO ORDER Pledge of Allegiance. APPROVE CITY COUNCIL Councilman Culpepper moved to approve the Minutes of the August MINUTES 21 , 2017 meeting of the City Council meeting. Motion seconded by Councilman Edmondson and carried with the following votes: Councilman Kaylor - Aye Councilman Carter - Aye Councilman Lievsay - Aye Councilman Edmondson - Aye Councilman Fowler - Aye Councilman Culpepper - Aye Mayor Ross - Aye RESOLUTION NO. 62- Councilman Culpepper moved to adopt Resolution No. 62-2017 2017 - DISPOSITION OF approving the disposition of Community Development and RECORDS Information Technology Department records . Motion seconded by Councilman Edmondson and carried with the following votes: Councilman Kaylor - Aye Councilman Carter - Aye Councilman Lievsay - Aye Councilman Edmondson - Aye Councilman Fowler - Aye Councilman Culpepper - Aye Mayor Ross - Aye RESOLUTION NO. 63- Councilman Culpepper moved to adopt Resolution No. 63-2017 2017 - CELL TOWER approving a Lease Agreement with Verizon Wireless LLC, d/b/a LEASE AGREEMENT Verizon Wireless to utilize 192 square feet of the fourth floor of the Adams Dairy Parkway water tower for cellular communication facilities. Motion seconded by Councilman Edmondson and carried with the following votes: Councilman Kaylor - Aye Councilman Carter - Aye Councilman Lievsay - Aye Councilman Edmondson - Aye Councilman Fowler - Aye Councilman Culpepper - Aye Mayor Ross - Aye September 6, 2017 City Council Meeting Page 2 RESOLUTION NO. 64- Councilman Culpepper moved to adopt Resolution No. 64-2017 2017 - ON-CALL approving the final annual renewal of a contract with TranSystems ENGINEERING AND Corporation for on-call professional and engineering services. SURVEYING SERVICES Motion seconded by Councilman Edmondson and carried with the following votes: Councilman Kaylor - Aye Councilman Carter - Aye Councilman Lievsay - Aye Councilman Edmondson - Aye Councilman Fowler - Aye Councilman Culpepper - Aye Mayor Ross - Aye DISCUSSION - COUNCIL Pursuant to Section 3.5 of the City Charter, Council is required to COMPENSATION review and adjust compensation and allowances at least every five years. Staff completed a survey of compensation and benefits of other Mayor/Council in the region . The results of the survey are attached to these Minutes for reference. MOTION REGARDING Councilman Edmondson moved that Council acknowledge review COUNCIL of, and to continue the Council compensation structure as approved COMPENSATION by Ordinance No. 3533 on January 21 , 2003 without changes. Motion seconded by Councilman Culpepper and carried with the following votes: Councilman Lievsay - Aye Councilman Edmondson - Aye Councilman Fowler - Aye Councilman Culpepper - Aye Councilman Carter - Aye Councilman Kaylor - Aye Mayor Ross -Aye PUBLIC HEARING - Mayor Ross opened the Public Hearing to consider rezoning St. REZONING ST. MARY'S Mary's 2 nd Plat at 6:05 p.m. The Applicant is requesting the public 2ND PLAT (RZ-06-17-5874) hearing be continued to the October 2, 2017 Council meeting. A motion to continue this public hearing is in order. MOTION TO CONTINUE Councilman Culpepper moved to continue the public hearing on the (RZ-06-17-5874) rezoning St. Mary's 2 nd Plat to the October 2, 2017 Council meeting. Motion seconded by Councilman Carter and carried unanimously. PUBLIC HEARING - Mayor Ross opened the Public Hearing to consider rezoning Tidal REZONING TIDAL WAVE Wave Auto Spa at 6:05 p.m. The Applicant is requesting the public AUTO SPA (RZ-08-17- hearing be continued to the October 2, 2017 Council meeting. A 5944) motion to continue this public hearing is in order. MOTION TO CONTINUE Councilman Carter moved to continue the public hearing on the (RZ-08-17 -5944) rezoning Tidal Wave Auto Spa to the October 2, 2017 Council meeting. Motion seconded by Councilman Culpepper and carried unanimously. PUBLIC HEARING - Mayor Ross opened the Public Hearing on the Fiscal Year 2017-18 FISCAL YEAR 2017-18 Budget at 6:06 p.m. The minutes of the public hearing were BUDGET recorded by a certified court reporter. City Clerk Sheryl Morgan entered one exhibit into the record for the public hearing. 2 September 6, 2017 City Council Meeting Page 3 STAFF REPORT City Administrator Eric Johnson stated the proposed budget is consistent with what was presented to the City Council during the Budget Work Session on August 17, 2017, and reviewed some of the changes in City services outlined in the proposed budget. IN OPPOSITION TO Marsha Warner addressed Council in opposition to the proposed closure of the Pink Hill Recycling Center. The Mayor hearing no further comments for or against, closed the public hearing at 6: 15 p.m. INTRODUCTION AND 1 sr Councilman Culpepper introduced Bill No. 4514 appropriating from READING - BILL NO. the revenue of the City expenditures in accordance with the 201 7- 4514 - FISCAL YEAR 18 Annual Budget of the City of Blue Springs, Missouri. City Clerk 2017-18 BUDGET Sheryl Morgan made the first reading of Bill No. 4514 by title; copies of the proposed Bill having previously been made available to the public. Councilman Fowler moved to approve Bill No. 4514 upon its first reading . Motion seconded by Councilman Culpepper. 1sr MOTION TO AMEND Councilman Carter moved to amend the proposed 2017-18 Annual Budget by $30,000 to provide funds in the Human Resources Department for staff to take the necessary steps to engage a third party consultant with the knowledge, understanding, and experience necessary to help staff and the City Council evaluate the development of a compensation step-plan system for the entire organization, and that the revenue estimates in the General Fund be increased by $30,000 to offset the additional expense. Motion seconded by Councilman Culpepper and carried with the following votes: COUNCIL DISCUSSION Councilman Culpepper stated all employees work hard and are important to making the City desirable for people to live in, and considers this evaluation is the fiscally responsible process to review the funds required. MOTION TO AMEND Councilman Edmondson moved to amend the 1st Amendment to AMENDMENT read include the words "and implement" as follows : amend the proposed 2017-18 Annual Budget by $30,000 to provide funds in the Human Resources Department for staff to take the necessary steps to engage a third party consultant with the knowledge, understanding, and experience necessary to help staff and the City Council evaluate and implement the development of a compensation step-plan system for the entire organization, and that the revenue estimates in the General Fund be increased by $30,000 to offset the additional expense. Motion seconded by Councilman Lievsay. CITY ATTORNEY The Acting City Attorney Bob McDonald stated that the implementation of the step plan is not currently on the Agenda which 3 September 6, 2017 City Council Meeting Page 4 is required in order to inform the public of the vote pursuant to the Missouri Sunshine Law. The Motion to amend the amendment was not presented for a vote due to non-compliance with the Sunshine Law. COUNCIL DISCUSSION Councilman Culpepper stated she didn't feel the information was available at this time to commit to the implementation of a step plan without the analysis. Councilman Carter stated it was incumbent upon the Council to act upon the implementation of a step plan once the information is received . VOTE ON 1sr MOTION TO Councilman Lievsay - Aye Councilman Edmondson - Aye AMEND Councilman Fowler - Aye Councilman Culpepper - Aye Councilman Carter - Aye Councilman Kaylor - Aye Mayor Ross -Aye COUNCIL DISCUSSION Councilman Edmondson stated he would like to exchange the funds needed for the bus service and allocate it to the Recycling Center, and ask the Solid Waste Commission to determine a plan to supplement the additional operating costs needed with charges to the residents using the facility. CITY ATTORNEY Acting City Attorney Bob McDonald stated the only decision that could be made this evening due to the Sunshine Law notice requirements is whether the money can be moved from the bus service fund to the Recycling Center fund . COUNCIL DISCUSSION Councilman Lievsay recommended voting down the budget tonight and have staff review the recommendations and return with a new budget proposal . Mr. Johnson reviewed steps tal<en from any feedback and direction from Council since the August 17, 2017 Budget Work Session. City Administrator Johnson confirmed additional amendments could be made prior to the vote on the Second Reading of the Bill on September 18, 2017. Councilman Fowler stated that such a motion would not afford those individuals taking advantage of the bus service the opportunity to address Council. 2No MOTION TO AMEND Councilman Edmondson moved to amend the proposed 2017-18 Annual Budget to provide $50,000 for recycling, and that the funds for the bus service be reduced by said same amount. Motion seconded by Councilman Lievsay and failed with the following votes: VOTE ON 2ND MOTION TO Councilman Fowler - NO Councilman Culpepper - NO AMEND Councilman Carter -NO Councilman Kaylor - Aye Councilman Edmondson - Aye Councilman Lievsay - Aye Mayor Ross - NO 4 September 6, 201 7 City Council Meeting Page 5 COUNCIL DISCUSSION Councilman Kaylor stated he felt a delay to the renovation of City Hall should be further discussed. Mayor Ross reiterated the needs for the renovation , including ADA compliance , and the current contracts for this project. Councilman Culpepper stated she felt it was difficult to encourage large corporations to move to the City when we are not willing to invest in City Hall. The current budget is $6.1 million , and City Administrator Johnson stated that any increase in this budget would require a vote of Council. 3Ro MOTION TO AMEND Councilman Lievsay moved to delay the City Hall renovation for one year and leave the funds in the budget. Motion seconded by Councilman Kaylor and failed with the following votes: VOTE ON 3RD MOTION TO Councilman Carter - NO Councilman Kaylor - Aye AMEND Councilman Edmondson - Aye Councilman Lievsay - Aye Councilman Culpepper -NO Councilman Fowler - NO Mayor Ross - NO The motion to approve Bill No. 4514, as amended, upon its first reading and proceed with the second reading on September 18, 2017 carried with 4 Aye votes and 3 NO votes as follows: VOTE ON 1sr READING Coun cilman Edmondson - NO Councilman Lievsay - NO OF BILL NO. 4514, AS Councilman Culpepper - Aye Councilman Fowler - Aye AMENDED - FISCAL Councilman Kaylor - NO Councilman Carter - Aye YEAR 2017-18 BUDGET Mayor Ross - Aye PUBLIC HEARING - MAIN Mayor Ross opened the Public Hearing to consider a tax abatement CENTER of Hannah's Place Phase 2 Project pursuant to the Main Center REDEVELOPMENT Redevelopment Corporation Amended and Restated Development CORPORATION - Plan at 6:55 p.m. The minutes of the public hearing were recorded HANNAH'S PLACE by a certified court reporter. City Clerk Sheryl Morgan entered one PHASE 2 PROJECT TAX ABATEMENT exhibit into the record for the public hearing. STAFF REPORT Economic Development Manager Mark Stombaugh reviewed the request and stated the Main Center Redevelopment Corporation recommended approval of the project on August 15, 2017 with a 5- 0 vote. COUNCIL DISCUSSION Councilman Culpepper expressed her appreciation for the willingness to invest in the downtown area and only request a five- year abatement. APPLICANT Mike Yancik of Buildings by Design stated he felt the downtown area is in need of revitalization and he felt this project would help with this . The Mayor hearing no comments for or against, closed the public hearings at 7:06 p.m. COUNCIL DISCUSSION Councilman Edmondson stated he felt there has been great improvement in the downtown area over the last few years , and felt 5 September 6, 2017 City Council Meeting Page 6 the renaissance downtown will continue with this development. INTRODUCTION AND 1sr Councilman Edmondson introduced Bill No. 4515 approving the READING - BILL NO. Hannah's Place Phase 2 Project under the Amended and Restated 4515 - HANNAH 'S PLACE Main Center Redevelopment Plan and approving an Abatement PHASE 2 PROJECT TAX Agreement for the project. City Clerk Sheryl Morgan made the first ABATEMENT reading of Bill No. 4515 by title; copies of the proposed Bill having previously been made available to the public. Councilman Fowler moved to approve Bill No. 4515 upon its first reading and proceed with the second reading . Motion seconded by Councilman Culpepper and carried unanimously. 2No READING - BILL NO. Ms. Morgan made the second reading of Bill No. 4515 by title. 4515 Councilman Carter moved to adopt Bill No. 4515 upon its second reading and give it ORDINANCE NO. 4683 , with a copy attached hereto and made a part of the minutes. Motion seconded by Councilman Lievsay and carried with the following vote: Councilman Culpepper - Aye Councilman Fowler - Aye Councilman Kaylor - Aye Councilman Carter - Aye Councilman Lievsay - Aye Councilman Edmondson - Aye Mayor Ross - Aye INTRODUCTION AND 1sr Councilman Fowler introduced Bill No. 4516 amending the Fiscal READING - BILL NO. Year 2016-17 Budget. City Clerk Sheryl Morgan made the first 4516-AMENDMENT TO reading of Bill No. 4516 by title ; copies of the proposed Bill having FY 2016-17 BUDGET previously been made available to the public. Councilman Fowler moved to approve Bill No. 4516 upon its first reading and proceed with the second reading. Motion seconded by Councilman Culpepper and carried unanimously. COUNCIL DISCUSSION Councilman Fowler stated good ideas happen over a period of time, and felt that the City Hall renovation will take place sooner or later and the City is not giving up on recycling . Mayor Ross stated he felt with community engagement and the work of the Solid Waste Commission, there will be a long-term solution to recycling. 2No READING - BILL NO. Ms. Morgan made the second reading of Bill No. 4516 by title. 4516 Councilman Carter moved to adopt Bill No. 4516 upon its second reading and give it ORDINANCE NO. 4684, with a copy attached hereto and made a part of the minutes. Motion seconded by Councilman Culpepper and carried with the following vote: Councilman Kaylor - Aye Councilman Carter - Aye Councilman Lievsay - Aye Councilman Edmondson - Aye Councilman Fowler - Aye Councilman Culpepper - Aye Mayor Ross -Aye 6 September 6, 2017 City Council Meeting Page 7 MAYORAL Mayor Ross stated the Fall Fun Fest is the weekend of September ANNOUNCEMENTS 15th_ "If you want the rainbow, you've got to put up with the rain." (Author unknown.) ADJOURNMENT At 7:15 p.m., there was no further business to come before the Council; Councilman Carter moved the meeting be adjourned. Motion seconded by Councilman Edmondson and carried unanimously. CITY OF BLUE SPRINGS Carson Ross, Mayor 7