City Council Agendas

CITY COUNCIL MEETING June 18, 2018 6:00 p.m. Council Chambers Howard L. Brown Public Safety Building 1100 SW Smith Blue Springs, Missouri PLEASE NOTE: Anyone wishing to address the Mayor and Council, either in a Public Hearing or in the Visitors Section of the Agenda, must fill out a Speaker’s Appearance Form. Forms are located at the entrance of the Multipurpose Room. After completion, the form is to be given to the Assistant City Administrator. 1. Call meeting to order 2. Pledge of Allegiance 3. Consent Agenda All matters under Item 3, Consent Agenda, are considered to be routine by the City Council and will be enacted by one motion in the form listed below. There will be no separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. a. Approve Minutes of the June 4, 2018 City Council Meeting b. Adopt Resolution No. 36-2018 authorizing payment for insurance premiums c. Approve liquor license renewals for 2018-19 license year d. Adopt Resolution No. 37-2018 determining the City’s estimated population e. Approve liquor license for Copacabana Arts LLC dba Pinot’s Palette f. Approve appointments to the Charter Review Commission 4. Presentation – Solid Waste Management Commission 5. Mayoral Announcements Thoughts to Ponder 6. Visitors 7. Executive Session – Discussion relating to real estate and negotiations with Employee Groups pursuant to Sections 610.021 (2) and (9), RSMo. 8. Adjourn Miscellaneous Items Human Relations Commission Meeting - Tuesday, June 19, 6:30 PM - Journagan Family Community Room – Public Safety Building, 1100 SW Smith Economic Development Council – Wednesday, June 20, 8:00 AM - Journagan Family Community Room – Public Safety Building, 1100 SW Smith Planning Commission Meeting – Monday, June 25, 6:30 PM, Council Chambers – Public Safety Building, 1100 SW Smith  Public Safety Citizens’ Advisory Board Meeting – Tuesday, June 26, 6:00 PM, Journagan Family Community Room – Public Safety Building, 1100 SW Smith City Council Meeting – CANCELED – Monday, July 2 Park Commission Meeting – Tuesday, July 3, 6:00 PM, Administration Conference Room – Blue Springs Fieldhouse, 425 NE Mock 4th of July Holiday – CITY OFFICES CLOSED Planning Commission Meeting – Monday, July 9, 6:30 PM, Council Chambers – Public Safety Building, 1100 SW Smith Public Art Commission Meeting – Wednesday, July 11, 3:30 PM, Administration Conference Room – Blue Springs Fieldhouse, 425 NE Mock Board of Adjustment Meeting - Wednesday, July 11, 6:30 PM, Council Chambers – Public Safety Building, 1100 SW Smith City Council Meeting – Monday, July 16, 6:00 PM, Council Chambers – Public Safety Building, 1100 SW Smith Posted at Blue Springs Public Safety Building and on the City’s website on Friday, June 15, 2018 Sheryl Morgan City Clerk TO: Mayor, City Council, Department Directors, and Press FROM: Eric Johnson City Administrator DATE: June 15, 2018 SUBJECT: Agenda Explanations Item 3b – Payment of Insurance Premiums Adopt a Resolution approving a purchase in the amount of $1,819,656.51 from the Human Resources Department for an authorize payment of property, casualty, liability and worker’s compensation premiums for 2018-19 plan year which are due at this time. Refer to Council Information Form from Sue Heiman, Director of Human Resources, for additional information. Item 3c – 2018-19 Liquor License Renewals The approval of Liquor License renewals for the 2018-2019 license year. According to City of Blue Springs City Code, Chapter 600, Section 600.120 (B), all changes to the Managing Agent or type of license shall be approved by City Council. Refer to Council Information Form from Tom Cole, Director of Community and Economic Development for additional information. Item 3d – City’s Estimated Population Adopt a Resolution determining the City's estimated population as 54,945 as of July 1, 2017. Refer to Council Information Form from Tom Cole, Director of Community and Economic Development for additional information. Item 3e – Liquor License for Copacabana Arts LLC dba Pinot’s Palette Approve a new liquor License for Copacabana Arts LLC dba Pinot's Palette located at 483 NE Coronado Drive, to sell retail selling of beer and wine only by the drink, or in the original package (weekdays only). Gigi’s Operating LLC dba Gigi's Cupcakes used to occupy this space. Refer to Council Information Form from Tom Cole, Director of Community and Economic Development for additional information. Item 3f – Charter Review Commission Appointments Pursuant to Blue Springs Home Rule Charter Section 12.8 – Charter Review Commission, the City Council shall provide for a Charter Review Commission to recommend to the voters of the City proposed amendments to this Charter. The members of the Charter Review Commission shall be selected as provided by the City Council. Refer to Council Information Form from City Clerk Sheryl Morgan for additional information. Item 4 – Presentation – Solid Waste Commission Bob Fasl, the Vice Chair of the Solid Waste Management Commission, will give a presentation on the concerns from the community related to recycling and solid waste from prior Solid Waste Management Commission meetings. Refer to Council Information Form from Tom Cole, Director of Community and Economic Development for additional information.  CITY OF BLUE SPRINGS, MISSOURI MINUTES OF COUNCIL MEETING JUNE 4, 2018 A meeting of the City Council of the City of Blue Springs, Missouri, was held on Monday, June 4, 2018, 6:00 p.m. in the Council Chambers of the Howard L. Brown Public Safety Building, 1100 Smith Street with Mayor Pro Tem Susan Culpepper presiding. COUNCILMEN IN Jerry Kaylor Dale Carter - ABSENT ATTENDANCE Chris Lievsay Kent Edmondson Ron Fowler Susan Culpepper Also present were City Administrator Eric Johnson, Assistant City Administrator Christine Cates, City Attorney Jacqueline Sommer, and City Clerk Sheryl Morgan. CALL MEETING Mayor Pro Tem Culpepper called the City Council meeting to order TO ORDER at 6:00 p.m. APPROVE CITY COUNCIL Councilman Fowler moved to approve the Minutes of the May 21, MINUTES 2018 City Council meeting. Motion seconded by Councilman Lievsay and carried with the following votes: Councilman Kaylor – Aye Councilman Carter – ABSENT Councilman Lievsay – Aye Councilman Edmondson – Aye Councilman Fowler – Aye Mayor Pro Tem Culpepper – Aye Mayor Ross – ABSENT RESOLUTION 34-2017 – Councilman Fowler moved to adopt Resolution No. 34-2017 DISPOSITION OF approving the disposition of Information Technology department RECORDS records which have met the required retention period as prescribed by the Blue Springs Records Retention, Management, and Destruction Policy dated November 28, 2016 and in accordance with the Missouri Secretary of State’s records retention guidelines. Motion seconded by Councilman Lievsay and carried with the following votes: Councilman Kaylor – Aye Councilman Carter – ABSENT Councilman Lievsay – Aye Councilman Edmondson – Aye Councilman Fowler – Aye Mayor Pro Tem Culpepper – Aye Mayor Ross – ABSENT RESOLUTION 35-2017 – Councilman Fowler moved to adopt Resolution No. 35-2017 FALL FUN FESTIVAL designating Friday, September 14, 2018, through Sunday, DATES September 16, 2018 as the dates for the 2018 Blue Springs Fall Fun Festival. Motion seconded by Councilman Lievsay and carried with the following votes: Councilman Kaylor – Aye Councilman Carter – ABSENT Councilman Lievsay – Aye Councilman Edmondson – Aye Councilman Fowler – Aye Mayor Pro Tem Culpepper – Aye June 4, 2018 City Council Meeting Page 2 Mayor Ross – ABSENT LIQUOR LICENSE FOR Councilman Fowler moved to approve a new liquor license for COLONIAL GARDENS Colonial Gardens LLC dba Colonial Gardens located at 27610 E LLC Wyatt Rd Blue Springs, MO 64014, to sell retail intoxicating liquors in the original package, for consumption off premises; retail selling intoxicating liquors by the drink for consumption on premises, Restaurant-Bar/Lounge-Bar to include Sunday retail sales of intoxicating liquors by the drink, on the premises; or in original package for consumption on or off premises. Motion seconded by Councilman Lievsay and carried with the following votes: Councilman Kaylor – Aye Councilman Carter – ABSENT Councilman Lievsay – Aye Councilman Edmondson – Aye Councilman Fowler – Aye Mayor Pro Tem Culpepper – Aye Mayor Ross – ABSENT INFORMATIONAL On May 25, 2018, the City Clerk verified the Petition for NOTICE: SUNSET PLAZA Establishment of the Sunset Plaza Community Improvement District CID (Petition), and the Petition is available for inspection. BOARD AND Councilman Fowler moved to adopt approve the following Board/ COMMISSION Commission appointments and reappointments: APPOINTMENTS Main Center Redevelopment Corporation Reappoint: Gailen Snyder Public Safety Citizens’ Advisory Board: New appointment: Charles Waites – Vice Chairman Development Advisory Commission: New appointment: Bruce Reynolds TIF Commission: Reappoint: Alan Franklin Motion seconded by Councilman Lievsay and carried with the following votes: Councilman Kaylor – Aye Councilman Carter – ABSENT Councilman Lievsay – Aye Councilman Edmondson – Aye Councilman Fowler – Aye Mayor Pro Tem Culpepper – Aye Mayor Ross – ABSENT INTRODUCTION AND 1ST Councilman Fowler introduced Bill No. 4576 amending the FY 2017- READING – BILL NO. 18 annual budget. City Clerk Sheryl Morgan made the first reading 4576 – AMENDING THE of Bill No. 4576 by title; copies of the proposed Bill having previously FY 2017-18 ANNUAL been made available to the public. BUDGET Councilman Fowler moved to approve Bill No. 4576 upon its first reading and proceed with the second reading. Motion seconded by Councilman Edmondson and carried unanimously. 2 June 4, 2018 City Council Meeting Page 3 2ND READING – BILL NO. Ms. Morgan made the second reading of Bill No. 4576 by title. 4576 Councilman Lievsay moved to adopt Bill No. 4576 upon its second reading and give it ORDINANCE NO. 4746, with a copy attached hereto and made a part of the minutes. Motion seconded by Councilman Edmondson and carried with the following vote: Councilman Lievsay – Aye Councilman Edmondson – Aye Councilman Fowler – Aye Councilman Kaylor – Aye Councilman Carter – ABSENT Mayor Pro Tem Culpepper – Aye Mayor Ross – ABSENT ADJOURNMENT At 6:03 p.m., there was no further business to come before the Council, Councilman Edmondson moved the meeting be adjourned. Motion seconded by Councilman Lievsay and carried unanimously. CITY OF BLUE SPRINGS ___________________________________ ATTEST: Susan Culpepper, Mayor Pro Tem ______________________________ Sheryl Morgan, City Clerk 3  Council Meeting Date: June 18, 2018 Agenda Item #: 3b Page 1 of 2 CITY OF BLUE SPRINGS CITY COUNCIL INFORMATION FORM DATE SUBMITTED: May 30, 2018 SUBMITTED BY: Sue Heiman DEPARTMENT: Human Resources Ordinance Resolution Presentation Public Hearing Contract Discussion Rezoning Other ISSUE/REQUEST Adopt a Resolution approving a purchase in the amount of $1,819,656.51 from the Human Resources Department for an authorize payment of property, casualty, liability and worker’s compensation premiums for 2018-19 plan year which are due at this time. BACKGROUND/JUSTIFICATION The City obtains property, casualty, liability and worker’s compensation insurance policies through Midwest Public Risk (MPR). MPR is a self-insurance pool for public entities in Missouri and Kansas. By participating in a larger insurance pool, the risk and cost of insurance is spread over a larger group and premiums are more competitive and stable. MPR also provides training and services to ensure better practices that result in more competitive rates. The City has been an MPR member since the early 1980’s. Rates are increasing for all coverages – property, liability worker’s compensation coverage. Plan Year 2018-19 Plan Year 2017-18 Difference Property $163,939.27 $150,403.00 9.00% Liability $679,615.92 $653,476.84 4.00% Worker’s Comp $976,101.32 $722,372.41 35.12% Total $1,819,656.51 $1,526,252.25 19.22% Cost of insurance in general continues to increase. Property values for larger, updated properties have higher insurance values/rates. Worker’s Compensation – Work comp is calculated based on payroll and payroll costs continue to increase. We continue to have annual meetings with MPR staff to review our work comp claims and determine steps to be taken to reduce and manage worker’s compensation costs. FINANCIAL IMPACT Contractor: Midwest Public Risk - MPR Amount of Request/ Contract: $163,939.27 for property coverage $679,615.92 for liability $976,101.32 for worker’s compensation coverage Amount Budgeted: $1,819,656.51 Budget Year: FY 2018-19 Funding Source/Account #: XX.XXXXX.515650.000 XX.XXXXX.530410.000 Rev. 01/02/2018  Council Meeting Date: June 18, 2018 Agenda Item #: 3b Page 2 of 2 PROJECT TIMELINE Estimated Start Date Estimated End Date July 1, 2018 June 30, 2019 Years and Months Contract in effect Number of times renewable One-Year N/A STAFF RECOMMENDATION Staff recommends approval. OTHER BOARDS & COMMISSIONS ASSIGNED Name of Board or Commission: N/A LIST OF REFERENCE DOCUMENTS ATTACHED 1. Copies of invoices from MPR for property, liability and worker’s compensation coverage. 2. Resolution REVIEWED BY Requesting Director: Budget: Sue Heiman Christine Cates Legal: Asst. City Administrator: Jacqueline A. Sommer Christine Cates Rev. 01/02/2018  Midwest Public Risk Invoice No. PL20180510.06 19400 E Valley View Parkway Invoice Date: 5/10/2018 Independence, MO 64055 Due Date: June 30, 2018 MIDWI.QT MPR PUSiHtC RISK 816.292.7500 www.mprisk.org Sue Heiman HR Director City of Blue Springs 903 W Main Street Blue Springs, Missouri 64015 FY 18-19 PROPERTY AND LIABILITY CONTRIBUTIONS City of Blue Springs (MPR 007) FY 18-19 Contributions Summary (detail on next page) Property Contributions $163,939.27 Liability Contributions $679,615.92 Total Property and Liability Contributions $843,555.19 Note: Property pricing was determined using property values in the Origami site as of 5.8.2018. Questions: Please contact Megan Richardson at 816.292.7572 or megan@mprisk.org Please make checks payable to: Midwest Public Risk 19400 E Valley View Parkway Independence, MO 64055 (For proper credit, please do not send checks to the EB lockbox PO Box address) Introduced by Councilman Resolution No. 36-2018 A RESOLUTION AUTHORIZING PAYMENT TO MIDWEST PUBLIC RISK (MPR) FOR THE CITY’S ANNUAL PROPERTY, LIABILITY, AND WORKER’S COMPENSATION INSURANCE WHEREAS, the City of Blue Springs is a member of Midwest Public Risk (MPR), a self- insurance pool for public entities in Missouri and Kansas; and WHEREAS, the City purchases property, casualty/liability, and worker’s compensation insurance from the MPR risk pool; and WHEREAS, the premium for the insurance coverage is due in July for the plan year of July 1, 2018 through June 30, 2019; and WHEREAS, the Human Resources Department recommends payment of $163,939.27 for property insurance, $679,615.92 for liability insurance, and $976,101.32 for worker’s compensation insurance to Midwest Public Risk for the plan year July 1, 2018 through June 30, 2019 (total $1,819,656.51). NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BLUE SPRINGS, MISSOURI, as follows: Section 1. The City Administrator is hereby authorized to approve a payment of $163,939.27 for property insurance, $679,615.92 for casualty/liability insurance, and $976,101.32 for worker’s compensation insurance to Midwest Public Risk for its annual property, liability, and worker’s compensation insurance for the plan year July 1, 2018 through June 30, 2019. PASSED by the City Council of the City of Blue Springs, Missouri, and approved by the Mayor of Blue Springs, this 18th day of June 2018. CITY OF BLUE SPRINGS _________________________ Carson Ross, Mayor ATTEST: ________________________________ Sheryl Morgan, City Clerk Rev. 12/18/2017  Council Meeting Date: June 18, 2018 Agenda Item #: 3c Page 1 of 3 CITY OF BLUE SPRINGS CITY COUNCIL INFORMATION FORM DATE SUBMITTED: June 4, 2018 SUBMITTED BY: Tom Cole DEPARTMENT: Community Development Ordinance Resolution Presentation Public Hearing Contract Discussion Rezoning Other ISSUE/REQUEST The approval of Liquor License renewals for the 2018-2019 license year. According to City of Blue Springs City Code, Chapter 600, Section 600.120 (B), all changes to the Managing Agent or type of license shall be approved by City Council. BACKGROUND/JUSTIFICATION Currently, twelve Liquor License renewals for the 2018-2019 license year have been submitted to the Business Service Department with changes to the Managing Agent, name changes and license types. 1. Mirza Khan Inc dba Phillips 66 located at 3120 SW 7 Highway Blue Springs, MO 64014, this business's managing agent has moved from 7505 Ozark Road, Kansas City, MO 64129 to 924 SE Auburn Ct, Blue Springs, MO 64014. 2. Kellan Restaurant Management dba 54th Street Grill & Bar located at 1307 SW 7 Highway Blue Springs, MO 64015, this business's managing agent has moved from 6205 White Oak Drive to 10600 NW 75th Terrace, Weatherby Lake, MO 64152. 3. QuikTrip #217R located at 705 SW Westbound US 40 Highway, Blue Springs, MO 64015, this business will be changing the managing agent to Jacob Harper located at 1000 SE Crimson Ct., Blue Springs, MO 64014 4. QuikTrip #241 located at 1201 N 7 Highway Blue Springs, MO 64014, this business will be changing the managing agent to Jacob Harper located at 1000 SE Crimson Ct., Blue Springs, MO 64014. 5. DWB Enterprises LLC dba The Thailand Restaurant located at 719 B N Highway 7, Blue Springs, MO 64015 has applied to change their license from retail selling of intoxicating liquors by the drink for consumption on premises to retail selling of beer and wine only by the drink, or in the original package (weekdays). 6. Hy-Vee Inc dba Hy-Vee Gas located at 629 SW 40 Highway, Blue Springs, MO 64014 wishes to remove the dba Hy-Vee Gas from their liquor license and will be changing the managing agent to Douglas Mezger located at 2354 W Darry St, Springfield, MO 65810. 7. HyVee Inc dba Hy-Vee Food Store located at 625 W 40 Highway, Blue Springs, MO 64014 wishes to remove the dba Hy-Vee Food Store from their liquor license and will be changing the managing agent to Douglas Mezger located at 2354 W Darry St, Springfield, MO 65810. 8. Orion Management Solutions RG Inc dba Adams Point Golf Club located at 1601 NE RD Mize Road, Blue Springs, MO 64014 will be changing the managing agent to Donna L Roberts 163 SE 125th Road, Warrensburg, MO 64093. Rev. 01/02/2018  Council Meeting Date: June 18, 2018 Agenda Item #: 3c Page 2 of 3 9. Trivedi & Riaz LLC dba Liquor Houzz located at 601 SW 7 Highway, Blue Springs, MO 64014, this business's managing agent moved from 4611 NE 91st Ter, Kansas City, MO 64156 to 9101 N Dalton Ave, Kansas City, MO 64154. 10. Paceline KC LLC dba MOD Pizza located at 1112 NE Coronado Drive, Blue Springs, MO 64014, this business's managing agent moved from 235 NE Eastwood Drive, Blue Springs, MO 64014 to 1010 SE Willow Ridge Drive, Blue Springs, MO 64014. 11. JK Petroleum located 2401 N 7 Highway, Blue Springs, MO 64014, the business's managing agent moved from 8681 N Laurel Ave, 2001, Kansas City, MO 64157 to 8051 N Denver Ave Apt. 1105, Kansas City, MO 64119. 12. Shree Mavdi Krupa LLC dba JMK Liquor located at 3100 S 7 Highway, Blue Springs, MO 64014, this business's managing agent moved from 1817 Bur Oak Drive, Liberty, MO 64068 to 26 Wallingford Drive, Platte City, MO 64079. Liquor Licenses are renewed annually for one year from July 1 - June 30. The City will issue 88 Liquor Licenses this year. FINANCIAL IMPACT Contractor: N/A Amount of Request/ Contract: N/A Amount Budgeted: N/A Budget Year: FY 2017-18 Revenue to be Received: $46,927.00 Account No. 100.00000.410200.000 Liquor License Revenue PROJECT TIMELINE Estimated Start Date Estimated End Date July 1, 2018 June 30, 2019 Years and Months Contract in effect Number of times renewable N/A n/a STAFF RECOMMENDATION Staff recommends approval. OTHER BOARDS & COMMISSIONS ASSIGNED Name of Board or Commission: N/A LIST OF REFERENCE DOCUMENTS ON FILE WITH THE BUSINESS SERVICES DEPARTMENT 1. Notarized Individual Property Tax Affidavit for Managing Agent, Certificate of Voter Registration for Managing Agent, Exterior photos of the premises to be used by Applicant, Drawing of the interior premises to be covered by this permit, Copy of the Current Lease, and a Photo of the Managing Agent. 2. Application for a Business License. Rev. 01/02/2018  Council Meeting Date: June 18, 2018 Agenda Item #: 3c Page 3 of 3 REVIEWED BY Requesting Director: Budget: Tom A. Cole, Community and Economic Christine Cates Development Director Legal: Asst. City Administrator: Jacqueline A. Sommer Christine Cates SUPPORTING DOCUMENTS: (FOR CONTRACT ITEMS ONLY) Document Attached If not attached, explain Secretary of State: On file in Business Services Blue Springs Business License: Or, License Number: All licenses are active and verified. Certificate of Insurance: N/A E-Verify Affidavits: N/A E-Verify proof of enrollment: N/A Bond: N/A Wage Order, by reference Wage Order Number: IRS Form W-9: N/A Bid/RFP/RFQ: (submit all) N/A Bid/RFP/RFQ Tabulation: N/A Bid Waiver: (less than three bids) N/A Contractor address and email: N/A Project Exemption Certificate needed: N/A Other: N/A Rev. 01/02/2018  Council Meeting Date: June 18, 2018 Agenda Item #: 3d Page 1 of 2 CITY OF BLUE SPRINGS CITY COUNCIL INFORMATION FORM DATE SUBMITTED: May 29, 2018 SUBMITTED BY: Tom Cole DEPARTMENT: Community Development Ordinance Resolution Presentation Public Hearing Contract Discussion Rezoning Other ISSUE/REQUEST Adopt a Resolution determining the City's estimated population as 54,945 as of July 1, 2017. BACKGROUND/JUSTIFICATION In accordance with the City of Blue Springs Municipal Code, Section 235.020, the population of the City of Blue Springs shall be determined annually and submitted to the City Council on or before January 1st of each year. On or before July 1 of each year, the U.S. Census Bureau provides the city population estimates; the latest of which is 54,945 for Blue Springs, reflecting a 514 person increase in our population from July 1, 2016 to July 1, 2017. This is over a 0.9% increase over the previous year's 54,431. The population estimates are used to determine the number of certain liquor licenses, fireworks permits, and payday loan establishments that may be issued each year as determined by ordinance. FINANCIAL IMPACT Contractor: N/A PROJECT TIMELINE Estimated Start Date Estimated End Date N/A N/A STAFF RECOMMENDATION Staff recommends approval. OTHER BOARDS & COMMISSIONS ASSIGNED Name of Board or Commission: N/A LIST OF REFERENCE DOCUMENTS ATTACHED 1. Copy of Section 235.020 of the Municipal Code 2. Page from U.S. Census Bureau's July 1, 2017 Population Estimates 3. Resolution Rev. 01/02/2018  Council Meeting Date: June 18, 2018 Agenda Item #: 3d Page 2 of 2 REVIEWED BY Requesting Director: Budget: Tom Cole Christine Cates Legal: Asst. City Administrator: Jacqueline A. Sommer Christine Cates Rev. 01/02/2018 Introduced by Councilman Resolution No. 37-2018 A RESOLUTION DETERMINING THE POPULATION OF THE CITY OF BLUE SPRINGS WHEREAS, in accordance with the City of Blue Springs Municipal Code, Section 235.020, the population of the City of Blue Springs shall be determined annually and submitted to the City Council on or before the first day of January each year; and WHEREAS, the Community Development Department has received documentation from the U.S. Census Bureau, which determined the City’s most current population estimate as 54,945. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BLUE SPRINGS, MISSOURI, as follows: Section 1: The City Council hereby accepts the population estimate as of July 1, 2017, for the City of Blue Springs to be 54,945. PASSED by the City Council of the City of Blue Springs, Missouri, and approved by the Mayor of Blue Springs, this 18th day of June, 2018. CITY OF BLUE SPRINGS _________________________ Carson Ross, Mayor ATTEST: ________________________________ Sheryl Morgan, City Clerk Rev. 12/18/2017  Council Meeting Date: June 18, 2018 Agenda Item #: 3e Page 1 of 2 CITY OF BLUE SPRINGS CITY COUNCIL INFORMATION FORM DATE SUBMITTED: June 4, 2018 SUBMITTED BY: Tom Cole DEPARTMENT: Community Development Ordinance Resolution Presentation Public Hearing Contract Discussion Rezoning Other ISSUE/REQUEST Approve a new liquor License for Copacabana Arts LLC dba Pinot's Palette located at 483 NE Coronado Drive, to sell retail selling of beer and wine only by the drink, or in the original package (weekdays only). Gigi’s Operating LLC dba Gigi's Cupcakes used to occupy this space. BACKGROUND/JUSTIFICATION The new Managing Agent for Copacabana Arts LLC dba Pinot's Palette is Rachel Partar located at 1012 NW Scenic Drive, Grain Valley, MO 64029. FINANCIAL IMPACT Contractor: Copacabana Arts LLC dba Pinot's Palette Amount of Request/ Contract: N/A Amount Budgeted: N/A Budget Year: FY 2017-18 Revenue to be Received: $56.88 Account No. 100.00000.410200.000 PROJECT TIMELINE Estimated Start Date Estimated End Date June 19, 2018 June 30, 2019 Years and Months Contract in effect Number of times renewable N/A N/A STAFF RECOMMENDATION Staff recommends approval. OTHER BOARDS & COMMISSIONS ASSIGNED Name of Board or Commission: N/A LIST OF REFERENCE DOCUMENTS ATTACHED 1. All documents have been submitted to the Business Services Division. A background check has been approved by Bob Muenz (Chief of Police) and approvals from Norm Gurney (Codes Administrator) are on file in the Business Services Division. Individual Property Tax Affidavit for Managing Agent, Certificate of Voter Registration for Managing Agent, Exterior photos of the premises to be used by Applicant, drawing of the interior premises to be covered by this license, copy of the current lease, and a photo of the Managing Agent. Rev. 01/02/2018  Council Meeting Date: June 18, 2018 Agenda Item #: 3e Page 2 of 2 2. Application for a Business License. REVIEWED BY Requesting Director: Budget: Tom A. Cole, Community and Economic Christine Cates Development Director Legal: Asst. City Administrator: Jacqueline A. Sommer Christine Cates SUPPORTING DOCUMENTS: (FOR CONTRACT ITEMS ONLY) Document Attached If not attached, explain Secretary of State: On file in Business Services department Blue Springs Business License: Or, License Number: 18229 Certificate of Insurance: N/A E-Verify Affidavits: N/A E-Verify proof of enrollment: N/A Bond: N/A Wage Order, by reference Wage Order Number: N/A IRS Form W-9: N/A Bid/RFP/RFQ: (submit all) N/A Bid/RFP/RFQ Tabulation: N/A Bid Waiver: (less than three bids) N/A Contractor address and email: N/A Project Exemption Certificate needed: N/A Other: N/A Rev. 01/02/2018  Council Meeting Date: June 18, 2018 Agenda Item #: 3f Page 1 of 2 CITY OF BLUE SPRINGS CITY COUNCIL INFORMATION FORM DATE: June 12, 2018 SUBMITTED BY: Sheryl Morgan DEPARTMENT: Administration Ordinance Resolution Presentation Public Hearing Agreement Discussion Rezoning Other ISSUE/REQUEST Pursuant to Blue Springs Home Rule Charter Section 12.8 – Charter Review Commission, the City Council shall provide for a Charter Review Commission to recommend to the voters of the City proposed amendments to this Charter. The members of the Charter Review Commission shall be selected as provided by the City Council. BACKGROUND/JUSTIFICATION Section 12.8 of the Charter states from time to time, but no less than every five years, the City Council shall provide for a Charter Review Commission. The members of the Charter Review Commission shall, within 12 months of its first meeting, report to the voters as many amendments to the Charter as it shall deem advisable. The last Charter Review Commission was convened in 2013 resulting in five proposed amendments submitted to the voters of Blue Springs on November 4, 2014. The list of appointments to the 2018 Charter Review Commission are as follows: District 1 Bryan Pratt (Chair) Jeanie Lauer (Vice Chair) Kelli Montgomery District 2 Becky Nace Maureen Johnson James Wallace District 3 Kynette Campbell Traci Via Jason Bonney FINANCIAL IMPACT Contractor: N/A PROJECT TIMELINE Estimated Start Date Estimated End Date N/A N/A STAFF RECOMMENDATION N/A Rev. 2/17/16  Council Meeting Date: June 18, 2018 Agenda Item #: 3f Page 2 of 2 OTHER BOARDS & COMMISSIONS ASSIGNED Name of Board or Commission: N/A LIST OF REFERENCE DOCUMENTS ATTACHED 1. N/A IF CONTRACT REQUIRED: E-Verify Affidavits Required? N/A Parent Company: REVIEWED BY Requesting Director: Budget: Sheryl Morgan Christine Cates Legal: Asst. City Administrator: Jacqueline A. Sommer Christine Cates Rev. 2/17/16  Council Meeting Date: June 18, 2018 Agenda Item #: 4 Page 1 of 2 CITY OF BLUE SPRINGS CITY COUNCIL INFORMATION FORM DATE SUBMITTED: June 11, 2018 SUBMITTED BY: Tom Cole DEPARTMENT: Community Development Ordinance Resolution Presentation Public Hearing Contract Discussion Rezoning Other ISSUE/REQUEST Bob Fasl, the Vice Chair of the Solid Waste Management Commission, will give a presentation on the concerns from the community related to recycling and solid waste from prior Solid Waste Management Commission meetings. BACKGROUND/JUSTIFICATION The Solid Waste Management Commission has held several meetings since September 2017 to address concerns from the community related to recycling and solid waste, largely driven by the closure of the Pink Hill Park Recycling Center in October 2017. The Commission discussed 13 solutions through its review process and is recommending five solutions to the City Council for comment and future consideration. FINANCIAL IMPACT Contractor: N/A PROJECT TIMELINE Estimated Start Date Estimated End Date N/A N/A STAFF RECOMMENDATION Staff recommends approval. OTHER BOARDS & COMMISSIONS ASSIGNED Name of Board or Commission: Solid Waste Management Commission Date: March 7, 2018 Action: Recommended to proceed with five recommendations to the City Council LIST OF REFERENCE DOCUMENTS ATTACHED 1. Solid Waste Management Commission Presentation Rev. 01/02/2018  Council Meeting Date: June 18, 2018 Agenda Item #: 4 Page 2 of 2 REVIEWED BY Requesting Director: Budget: Tom Cole Christine Cates Legal: Asst. City Administrator: Jacqueline A. Sommer Christine Cates Rev. 01/02/2018  6/12/2018 Solid Waste Management Commission 2018 Recommendations Presentation to the Blue Springs City Council Monday, June 18, 2018 Background • The Commission has met 6 times since September 2017 to discuss concerns related to the closing of the Pink Hill Park Recycling Center. • Approximately 15 residents attended the September and October 2017 meetings to express their concerns and to explore recommendations with the Commission. • The Commission met in March and June 2018 to finalize the recommendations that are being presented to the City Council. • Of the 14 recommendations that were discussed through the process, 5 are being recommended to the City Council. 1  6/12/2018 Background The following recommendations were tabled by the Commission: • Assess a fee per household to be used to operate the recycling center (3 options: annual fee through tax by ordinance, monthly fee on utility bill, and/or require public vote) • Advocate citizens to use recycling through their private haulers • Send out a new RFP to open a recycling center that would be staffed and managed by a third party • Explore regional recycling center in Eastern Jackson County with MARC and area communities • Enact a user fee for recycling center usage (2nd option: free for residents, non‐ residents assessed a fee) • Require all licensed haulers to bundle recycling with trash services Commissioners • James Barry, Chairman • Robert Fasl, Vice Chairman • Ann Leinn Gibson • Eli Noland • John Nolan • Byron Craddolph, Planning Commission Liaison • Dale Carter, Councilman 2  6/12/2018 Recommendations #1 – Consider the removal of the requirement that roll‐off containers be within 5‐ft. of the house (Municipal Code, Section 270.040.B). • Increases safety and efficiency of trash haulers • Potentially decreases hauling costs through increased efficiency Recommendations #2 – Consider a requirement that all haulers must provide an annual waste audit to the City at the time of business license renewal. • Helps the City to estimate diversion rates • Data can assist with determining future solid waste decisions 3  6/12/2018 Recommendations #3 – Publish a new RFP and send directly to licensed haulers to determine updated cost estimates for recycling center operation. • New haulers have entered the Blue Springs market since summer 2017 who may respond • Sending directly to licensed haulers will ensure haulers are aware of the opportunity to bid Recommendations #4 – Designate funds in the annual City budget to reopen and operate the recycling center, with the possibility of funding through a future tax. • Designate a line item in the annual budget for the recycling center • Potentially fund the operation of the center through a future voter approved tax 4  6/12/2018 Recommendations #5 – Consider working towards a plan to divide the City into 3 or 4 districts or zones and contract trash and recycling services for each. • Encourages competition between haulers and helps to keep prices low • Reduces impacts to infrastructure by limiting a single hauler to a district or zone • All homes in a neighborhood will have same trash day, reducing aesthetic concerns • Increased efficiency for haulers, particularly smaller haulers, as services are concentrated in designated areas, rather than Citywide. Questions? 5