City Council Agendas

CITY COUNCIL MEETING AGENDA January 3, 2022 6:00 p.m. Council Chambers Howard L. Brown Public Safety Building 1100 SW Smith Blue Springs, Missouri The meeting can be viewed live on Blue Springs Comcast Channel 7 and AT&T Channel 99 and www.bluespringsgov.com/CityMeetingsLive Anyone wishing to address the Mayor and Council, either in a Public Hearing or in the Visitors Section of the Agenda, must fill out a Speaker’s Appearance Form. Forms are available online or located at the entrance of the Multipurpose Room. After completion, the form is to be given to the City Clerk prior to the start of the Council meeting. 1. Call meeting to order and Pledge of Allegiance 2. Confirmation of Quorum 3. Consent Agenda All matters under Item 3, Consent Agenda, are considered to be routine by the City Council and will be enacted by one motion of the Council with no separate discussion. If separate discussion is desired, that item may be removed from the Consent Agenda and placed on the Regular Agenda by request of a member of the City Council. a. Minutes of the December 20, 2021 City Council Meeting b. Resolution No. 01-2022 approving the disposition of records c. Resolution No. 02-2022 approving the rental of vehicles for the Police Department d. Board/Commission Appointments to the Park Commission and Land Bank 4. Presentation – 2021 Citizen Survey 5. Visitors – Please complete the Speaker Appearance Form on the City’s website prior to 4:30 the day of the meeting or give to the City Clerk prior to the start of the meeting if attending in person. Any speakers wishing to discuss a matter with a scheduled Public Hearing will be called upon during the Public Hearing. 6. Mayoral Announcements Thoughts to Ponder  Miscellaneous Items City Council Meeting – Monday, January 3, 6:00 PM Park Commission Meeting – Tuesday, January 4, 6:00 PM Planning Commission Meeting – Monday, January 10, 6:30 PM Public Art Commission Meeting – Wednesday, January 12, 3:30 PM Board of Adjustment Meeting – Wednesday, January 12, 6:30 PM Land Bank of Blue Springs Meeting – Tuesday, January 18, 3:00 PM Martin Luther King, Jr. Holiday - City Offices Closed – Monday, January 17 City Council Meeting – Tuesday, January 18, 6:00 PM Planning Commission Meeting – Monday, January 24, 6:30 PM Public Safety Citizen Advisory Board Meeting – Tuesday, January 25, 6:00 PM Park Commission Meeting – Tuesday, February 1, 6:00 PM City Council Meeting – Monday, February 7, 6:00 PM This Agenda was posted at City Hall and on the City’s website on Wednesday, December 29, 2021 Sheryl Morgan, City Clerk TO: Mayor, Councilmembers, Department Directors, and Press FROM: Christine Cates Acting City Administrator DATE: December 29, 2021 SUBJECT: Agenda Explanations Item 3b – Disposition of Records Adopt a Resolution to approve the disposition of Information Technology, Finance, and Administration department records which have met the required retention period as prescribed by the Blue Springs Records Retention, Management, and Destruction Policy dated November 28, 2016 and in accordance with the Missouri Secretary of State’s records retention guidelines. Refer to Council Information Form from City Clerk Sheryl Morgan for additional information. Item 3c – Rental of Vehicles for Police Department Adopt a Resolution approving the rental of vehicles from EAN Services, LLC to replace outgoing vehicles in the Police Department in an amount not to exceed $52,000 a year. Refer to Council Information Form from Police Chief Bob Muenz for additional information. Item 3d – Board/Commission appointments Pursuant to Blue Springs Home Rule Charter Section 4.4.C – Powers and Duties; Appointments: The Mayor, with the advice and consent of the majority of the Council, shall appoint all members of committees, boards, and commissions. Appointments by the Mayor to the Park Commission and Land Bank will be submitted to Council for approval. Refer to Council Information Form from City Clerk Sheryl Morgan for additional information. Item 4 – 2021 Citizen Survey Robert Heacock of ETC Institute will present the findings of the 2021 Citizen Survey. Refer to Council Information Form from Acting City Administrator Christine Cates for additional information.  CITY OF BLUE SPRINGS, MISSOURI MINUTES OF COUNCIL MEETING DECEMBER 20, 2021 A meeting of the City Council of the City of Blue Springs, Missouri, was held on Monday, December 20, 2021, 6:00 p.m. in the Council Chambers of the Howard L. Brown Public Safety Building, 1100 SW Smith Street., Blue Springs, Missouri with Mayor Carson Ross presiding. COUNCILMEMBERS IN Jerry Kaylor Galen Ericson ATTENDANCE Chris Lievsay Kent Edmondson Ron Fowler Susan Culpepper Also present were Acting City Administrator Christine Cates, City Attorney Jacqueline Sommer, and City Clerk Sheryl Morgan. CALL MEETING TO Mayor Ross called the meeting to order at 6:00 p.m. and led in the ORDER pledge of allegiance. The City Clerk confirmed a quorum of the Council was present. CONSENT AGENDA Councilmember Culpepper moved to approve the following Consent Agenda items and the motion was seconded by Councilmember Kaylor. • Minutes of the December 6, 2021 City Council Meeting and the Minutes of the December 13, 2021 City Council Special Meeting • Resolution No. 116-2021 approving a contract for purchase of an Apex Officer Pro Training Simulator and services in the amount of $77,498.00 from GOVRED Technology, Inc • Resolution No. 117-2021 approving an agreement with the Reorganized School District R-IV of Jackson County (Blue Springs Public Schools) for mutual use of conduit and fiber lines • Liquor License for Trivedi & Riaz LLC dba Liquor Houzz located at 1110 NW Woods Chapel Rd Blue Springs, MO 64015, to sell intoxicating liquors in the original package, for consumption off premises, to include retail selling on Sunday intoxicating liquor on the premises where sold, in original package at retail not to be opened or consumed on the premises where sold, or in retailer- packaged container for off-premises consumption, as well as wine tasting on premises The above Consent Agenda items were approved with the following vote: Kaylor – Aye Ericson – Aye Lievsay – Aye Edmondson - Aye Fowler – Aye Culpepper – Aye Mayor Ross – Aye CHANGE TO AGENDA Mayor Ross announced that he would be moving the public hearing ORDER and Bills regarding the Blue Springs School District to be the first matter heard due to the large crowd attending for this matter. December 20, 2021 City Council Minutes Page 2 PUBLIC HEARING – Mayor Ross opened the Public Hearing to consider a Rezoning (RZ- REZONING (RZ-11-21- 11-21-8045) from Single Family District to Single Family 8045) AND PLANNED District/Planned Development for the Freshman Center property, DEVELOPMENT CONCEPT located at 2101 NW Vesper St., and a Planned Development Concept PLAN (PDC-11-21-8047) Plan (PDC-11-21-8047) for both the existing High School, located at FOR BLUE SPRINGS HIGH SCHOOL AND FRESHMAN 2000 NW Ashton Drive, and the Freshman Center campuses to CENTER construct new additions totaling 83,000 square feet to Blue Springs High School at 6:03 p.m. The minutes of the public hearing were recorded by a certified court reporter. City Clerk Sheryl Morgan entered three exhibits into the record. STAFF REPORT Shana Kelly, Associate Planner, reviewed the details of the proposed rezoning and Planned Development Concept Plan and addressed questions from the Council. APPLICANT Dr. Charles Bell spoke on behalf of the applicant, Blue Springs School District regarding the project and shared a PowerPoint presentation which is entered into the record as Exhibit 3. Matt Keys of Hollis+Miller Architects reviewed the revised proposal including the anticipated noth/south Wildcat Drive and the reconfigured parking lot for dedicated pickup and other proposed changes from the previous submission in September. Vincent Vo Blue Springs High School Senior and Student Body President spoke on behalf of the student body. IN SUPPORT OF Matt Roberds, Colleen Plattner, Sarah Jordan, John Ham, and Tim Caton addressed Council in support of the project. IN OPPOSITION TO Mike Goettling, Mary Jo Goettling, Adam Kurth, and Alicia Sasyk addressed Council in opposition to the project. COUNCIL DISCUSSION Council shared comments regarding the amended plan and discussed sidewalks, curbing and safety of the students, faculty and public. The Mayor hearing no further comments for or against, closed the public hearing at 6:56 p.m. INTRODUCTION AND 1ST Councilmember Culpepper introduced Bill No. 4936 approving a READING – BILL NO. 4936 Rezoning from Single Family District to Single Family District/Planned – REZONING FOR BLUE Development for the Freshman Center property, located at 2101 NW SPRINGS HIGH SCHOOL Vesper St., for the existing High School, located at 2000 NW Ashton AND FRESHMAN CENTER Drive, and the Freshman Center campuses to construct new additions (RZ-11-21-8045) totaling 83,000 square feet to Blue Springs High School (RZ-11-21- 8045). City Clerk Sheryl Morgan made the first reading of Bill No. 4936 by title; copies of the proposed Bill having previously been made available to the public. Councilmember Fowler moved to approve Bill No. 4936 upon its first reading and proceed with the second reading. Motion seconded by Councilmember Kaylor and, after Council comments, carried unanimously. December 20, 2021 City Council Minutes Page 3 2ND READING – BILL NO. Ms. Morgan made the second reading of Bill No. 4936 by title. 4936 Councilmember Fowler moved to adopt Bill No. 4936 upon its second reading and give it ORDINANCE NO. 5069, with a copy attached hereto and made a part of the minutes. Motion seconded by Councilmember Kaylor and carried with the following vote: Lievsay – Aye Edmondson – Aye Fowler – Aye Culpepper – Aye Ericson – Aye Kaylor – Aye Mayor Ross – Aye INTRODUCTION AND 1ST Councilmember Culpepper introduced Bill No. 4937 approving a READING – BILL NO. 4937 Planned Development Concept Plan for both the existing High School, – PLANNED located at 2000 NW Ashton Drive, and the Freshman Center DEVELOPMENT CONCEPT campuses to construct new additions totaling 83,000 square feet to PLAN FOR BLUE SPRINGS Blue Springs High School (PDC-11-21-8047). City Clerk Sheryl HIGH SCHOOL AND FRESHMAN CENTER Morgan made the first reading of Bill No. 4937 by title; copies of the (PDC-11-21-8047) proposed Bill having previously been made available to the public. Councilmember Fowler moved to approve Bill No. 4937 upon its first reading and proceed with the second reading. Motion seconded by Councilmember Ericson and carried unanimously. 2ND READING – BILL NO. Ms. Morgan made the second reading of Bill No. 4937 by title. 4937 Councilmember Fowler moved to adopt Bill No. 4937 upon its second reading and give it ORDINANCE NO. 5070, with a copy attached hereto and made a part of the minutes. Motion seconded by Councilmember Kaylor and carried with the following vote: Fowler – Aye Culpepper – Aye Ericson – Aye Kaylor – Aye Edmondson – Aye Lievsay – Aye Mayor Ross – Aye RESOLUTION 118-2021 Councilmember Culpepper moved to adopt Resolution No. 118-2021 approving a Preliminary Plat (PP-11-21-8047) for Blue Springs High School and Freshman Center at 2000 NW Ashton Dr., 2009 NW Ashton Dr., and 2101 NW Vesper St., appealed by the applicant from the Planning Commission to the City Council. Motion seconded by Councilmember Kaylor and carried unanimously. PUBLIC HEARING – Mayor Ross opened the Public Hearing to consider rezoning property REZONING from General Business/Planned Residential Overlay to Single- (RZ-08-21-7919) AND Family/Planned Residential Overlay (RZ-08-21-7919) and approval of PLANNED RESIDENTIAL a Planned Residential Overlay Concept Plan (PROC-08-21-7920) to OVERLAY CONCEPT add 32 single-family lots to the Eagles Ridge Estates subdivision PLAN (PROC-08-21-7920) FOR EAGLES RIDGE generally northwest of SW Newport Drive and SW 5th Street at 7:01 ESTATES 5TH PLAT p.m. The minutes of the public hearing were recorded by a certified court reporter. City Clerk Sheryl Morgan entered one exhibit into the record. December 20, 2021 City Council Minutes Page 4 STAFF REPORT Adair Bright, Associate Planner, reviewed the details of the proposed rezoning and Planned Residential Overlay Concept Plan and addressed questions from the Council. COUNCIL DISCUSSION Staff addressed Council questions regarding the maintenance and definition of precast decorative fencing. Staff was requested to review the Code to require a defined physical barrier between residential zoning and 7 Highway. APPLICANT Bryan Rahn addressed Council and responded to Council questions regarding the concrete panel fence and landscaping. The Mayor hearing no further comments for or against, closed the public hearing at 7:11 p.m. INTRODUCTION AND 1ST Councilmember Culpepper introduced Bill No. 4934 approving a READING – BILL NO. 4934 rezoning of property from General Business/Planned Residential – REZONING Overlay to Single-Family/Planned Residential Overlay located (RZ-08-21-7919) AND generally northwest of SW Newport Drive and SW 5th Street (RZ-08- PLANNED RESIDENTIAL 21-7919). City Clerk Sheryl Morgan made the first reading of Bill No. OVERLAY CONCEPT PLAN (PROC-08-21-7920) 4934 by title; copies of the proposed Bill having previously been made FOR EAGLES RIDGE available to the public. ESTATES 5TH PLAT Councilmember Fowler moved to approve Bill No. 4934 upon its first reading and proceed with the second reading. Motion seconded by Councilmember Ericson and, after Council comments, carried with a vote of 6-1 (Councilmember Lievsay voting No). 2ND READING – BILL NO. Ms. Morgan made the second reading of Bill No. 4934 by title. 4934 Councilmember Fowler moved to adopt Bill No. 4934 upon its second reading and give it ORDINANCE NO. 5071, with a copy attached hereto and made a part of the minutes. Motion seconded by Councilmember Kaylor and carried with the following vote: Ericson – Aye Kaylor – Aye Edmondson – Aye Lievsay – No Culpepper – Aye Fowler – Aye Mayor Ross – Aye INTRODUCTION AND 1ST Councilmember Culpepper introduced Bill No. 4935 approving a READING – BILL NO. 4935 Planned Residential Overlay Concept Plan (PROC-08-21-7920) to – REZONING add 32 single-family lots to the Eagles Ridge Estates subdivision (RZ-08-21-7919) AND generally northwest of SW Newport Drive and SW 5th Street. City PLANNED RESIDENTIAL Clerk Sheryl Morgan made the first reading of Bill No. 4935 by title; OVERLAY CONCEPT PLAN (PROC-08-21-7920) copies of the proposed Bill having previously been made available to FOR EAGLES RIDGE the public. ESTATES 5TH PLAT Councilmember Fowler moved to approve Bill No. 4935 upon its first reading and proceed with the second reading. Motion seconded by Councilmember Lievsay and carried unanimously. 2ND READING – BILL NO. Ms. Morgan made the second reading of Bill No. 4935 by title. 4935 Councilmember Fowler moved to adopt Bill No. 4935 upon its second December 20, 2021 City Council Minutes Page 5 reading and give it ORDINANCE NO. 5072, with a copy attached hereto and made a part of the minutes. Motion seconded by Councilmember Kaylor and carried with the following vote: Fowler – Aye Culpepper – Aye Ericson – Aye Kaylor – Aye Edmondson – Aye Lievsay – Aye Mayor Ross – Aye PUBLIC HEARING – Mayor Ross opened the Public Hearing to consider a Conditional Use CONDITIONAL USE Permit for a billboard on Gage Center’s property at 1001 NW Jefferson PERMIT LOCATED AT Street (CUP-11-21-8022) at 7:15 p.m. The minutes of the public 1001 NW JEFFERSON hearing were recorded by a certified court reporter. City Clerk Sheryl STREET (CUP-11-21-8022) Morgan entered one exhibit into the record. STAFF REPORT Jamarcus Magee, Associate Planner, reviewed the details of the proposed Conditional Use Permit and addressed questions from the Council. APPLICANT Jim Boeh of Ad Trends answered questions regarding the use of parking spaces at the base of the sign. The Mayor hearing no comments for or against, closed the public hearing at 7:23 p.m. INTRODUCTION AND 1ST Councilmember Culpepper introduced Bill No. 4938 approving a READING – BILL NO. 4938 Conditional Use Permit for a billboard on Gage Center’s property at – CONDITIONAL USE 1001 NW Jefferson Street (CUP-11-21-8022). City Clerk Sheryl PERMIT LOCATED AT Morgan made the first reading of Bill No. 4938 by title; copies of the 1001 NW JEFFERSON proposed Bill having previously been made available to the public. STREET (CUP-11-21-8022) Councilmember Fowler moved to approve Bill No. 4938 upon its first reading and proceed with the second reading. Motion seconded by Councilmember Lievsay and, after Council comments, failed with a vote of 3-4 as follows: Ericson – No Kaylor – Aye Edmondson – No Lievsay – Aye Culpepper – No Fowler – No Mayor Ross – Aye PUBLIC HEARING – Mayor Ross opened the Public Hearing to consider a General GENERAL DEVELOPMENT Development Plan to construct a 19,424-sf. commercial building for PLAN FOR CON CARPET retail sales of carpet and other flooring materials at 350 and 400 NW EAST (GDP-11-21-8039) R D Mize Road on two parcels of land totaling approximately 2.55 +/- acres (GDP-11-21-8039) at 7:26 p.m. The minutes of the public hearing were recorded by a certified court reporter. City Clerk Sheryl Morgan entered one exhibit into the record. STAFF REPORT Shana Kelly, Associate Planner, reviewed the details of the proposed General Development Plan and addressed questions from the Council. December 20, 2021 City Council Minutes Page 6 APPLICANT Timothy Owens of Con Carpets addressed Council regarding the requested General Development Plan. The Mayor hearing no comments for or against, closed the public hearing at 7:40 p.m. INTRODUCTION AND 1ST Councilmember Culpepper introduced Bill No. 4939 approving a READING – BILL NO. 4939 General Development Plan to construct a 19,424-sf. commercial – GENERAL building for retail sales of carpet and other flooring materials at 350 DEVELOPMENT PLAN and 400 NW R D Mize Road on two parcels of land totaling FOR CON CARPET EAST approximately 2.55 +/- acres (GDP-11-21-8039). City Clerk Sheryl (GDP-11-21-8039) Morgan made the first reading of Bill No. 4939 by title; copies of the proposed Bill having previously been made available to the public. Councilmember Fowler moved to approve Bill No. 4939 upon its first reading and proceed with the second reading. Motion seconded by Councilmember Kaylor and carried unanimously. 2ND READING – BILL NO. Ms. Morgan made the second reading of Bill No. 4939 by title. 4939 Councilmember Fowler moved to adopt Bill No. 4939 upon its second reading and give it ORDINANCE NO. 5073, with a copy attached hereto and made a part of the minutes. Motion seconded by Councilmember Kaylor and carried with the following vote: Edmondson – Aye Lievsay – Aye Culpepper – Aye Fowler – Aye Kaylor – Aye Ericson – Aye Mayor Ross – Aye MOTION TO RECONSIDER Councilmember Fowler moved to reconsider Bill No. 4926 rezoning - BILL NO. 4926 The Retreat at Chapman Farms from Service Office/Planned Unit REZONING AND BILL NO. Development Restricted Overlay, Regional Commercial/Restricted 4927 APPROVING A Overlay, and Central Business/Restricted Overlay to Single- PLANNED UNIT Family/Planned Unit Development/Restricted Overlay, and Bill No. DEVELOPMENT CONCEPT PLAN FOR THE RETREAT 4927 approving The Retreat at Chapman Farms Planned Unit AT CHAPMAN FARMS Development Concept Plan which previously failed by City Council vote on December 6, 2021, for the purpose of allowing additional testimony and other evidence at a public hearing on a date to be determined by staff. Motion seconded by Councilmember Ericson and, after Council comments, carried with following votes: Culpepper – Aye Fowler – Aye Kaylor – Aye Ericson – Aye Lievsay – Aye Edmondson – Aye Mayor Ross – Aye INTRODUCTION AND 1ST Councilmember Culpepper introduced Bill No. 4940 amending the READING – BILL NO. 4940 2021-22 annual budget increasing the previously adopted and – AMEND 2021-22 amended budget of $83,531,171 by $6,190,665 to 89,721,836. City ANNUAL BUDGET Clerk Sheryl Morgan made the first reading of Bill No. 4940 by title; copies of the proposed Bill having previously been made available to the public. December 20, 2021 City Council Minutes Page 7 Councilmember Fowler moved to approve Bill No. 4940 upon its first reading and proceed with the second reading. Motion seconded by Councilmember Kaylor and carried unanimously. 2ND READING – BILL NO. Ms. Morgan made the second reading of Bill No. 4940 by title. 4940 Councilmember Fowler moved to adopt Bill No. 4940 upon its second reading and give it ORDINANCE NO. 5074, with a copy attached hereto and made a part of the minutes. Motion seconded by Councilmember Kaylor and carried with the following vote: Kaylor – Aye Ericson – Aye Lievsay – Aye Edmondson – Aye Fowler – Aye Culpepper – Aye Mayor Ross – Aye MAYORAL Filing remains open until December 28, 2021 at 5:00 for candidates ANNOUNCEMENTS for Councilmember seats in Districts 1, 2 and 3 for the April 2022 election. Thoughts to Ponder: “You have brains in your head, you have feet in your shoes; you can steer yourself in any direction you choose. You’re on your own and you know what you know, and you’re the one who will decide where you go.” (Dr. Seuss) ADJOURNMENT At 7:44 p.m., there was no further business to come before the Council, Councilmember Kaylor moved the meeting be adjourned. Motion seconded by Councilmember Lievsay and carried unanimously. CITY OF BLUE SPRINGS ATTEST Carson Ross, Mayor Sheryl Morgan, City Clerk  Council Meeting Date: January 3, 2022 Agenda Item #: 3b Page 1 of 2 CITY OF BLUE SPRINGS CITY COUNCIL INFORMATION FORM DATE SUBMITTED: December 13, 2021 SUBMITTED BY: Sheryl Morgan DEPARTMENT: Administration Ordinance Resolution Presentation Public Hearing Contract Discussion Economic Dev. Other ISSUE/REQUEST Adopt a Resolution to approve the disposition of Information Technology, Finance, and Administration department records which have met the required retention period as prescribed by the Blue Springs Records Retention, Management, and Destruction Policy dated November 28, 2016 and in accordance with the Missouri Secretary of State’s records retention guidelines. BACKGROUND/JUSTIFICATION Exhibit A to the Resolution lists the records from the Information Technology, Finance, and Administration Departments to be disposed of by destruction or donation. Once the Certification of Destruction section of the disposition list has been signed, the disposition list will be filed and stored for permanent record to keep a history of all records the City destroys. FINANCIAL IMPACT Contractor: N/A PROJECT TIMELINE Estimated Start Date Estimated End Date Immediately N/A STAFF RECOMMENDATION Staff recommends approval. OTHER BOARDS & COMMISSIONS ASSIGNED Name of Board or Commission: N/A ECONOMIC DEVELOPMENT PROJECT N/A LIST OF REFERENCE DOCUMENTS ATTACHED 1. Resolution with disposition list attached as Exhibit A Rev. 08/14/2018  Council Meeting Date: January 3, 2022 Agenda Item #: 3b Page 2 of 2 REVIEWED BY Requesting Director: Budget: Sheryl Morgan N/A Legal: City Administrator: Jacqueline A. Sommer Christine Cates Rev. 08/14/2018  Resolution No. 01-2022 A RESOLUTION APPROVING THE DISPOSITION OF RECORDS THAT HAVE MET THE REQUIRED RETENTION PERIODS AND NO LONGER PROVIDE ANY VALUE TO THE CITY OF BLUE SPRINGS WHEREAS, it has been determined by the Records Manager that Information Technology, Finance, and Administration department records have met the required retention periods as set by the Blue Springs Records Retention Schedule within the Records Retention, Management, and Destruction Policy; and WHEREAS, the disposition of records that have met the required retention periods provides for efficient and cost-effective management of City records, reduces physical and electronic storage costs, and reduces the liability of the City of Blue Springs for housing inactive records beyond the required retention period that may be subject to discovery during pending litigation; and WHEREAS, a copy of the Disposition List that lists the records, the retention periods, and the allowed disposition dates is attached to this Resolution as Exhibit “A”. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BLUE SPRINGS, MISSOURI, as follows: 1. The City of Blue Springs hereby authorizes the Records Manager or his or her designee to properly dispose of the records listed in the disposition list attached as Exhibit “A” and incorporated herein. PASSED by the City Council of the City of Blue Springs, Missouri, and approved by the Mayor of Blue Springs, this 3rd day of January 2022. CITY OF BLUE SPRINGS _________________________ Carson Ross, Mayor ATTEST: ________________________________ Sheryl Morgan, City Clerk Rev. 12/18/2017  Exhibit A DISPOSITION LIST The Records Manager respectfully requests authority to destroy the inactive records listed below: BOX NO. / Item Date of Record(s) Contents Destruction Date N/A 11/30/2020-12/31/2020 All employee emails in the Sent Items, Deleted Items, Junk, and Clutter Folders 01/04/2022 CC-ID389 1/1/2017-12/31/2017 Responses to Sunshine Law Requests 01/04/2022 CC-ID-390 5/2004-12/2018 Expired Boards and Commission Applications 01/04/2022 CC-358 1/1/2018-12/31/2019 Voter Registration Logs 01/04/2022 F-431 05/05/1998-05/23/2011 Ch. 100 - Kohls Distribution Center - 1999 01/04/2022 To be completed by Records Manager: Approved by Resolution ______-__________ STATE OF MISSOURI COUNTY OF JACKSON CITY OF BLUE SPRINGS I, -XOLD3RUWHU, Records Manager, City of Blue Springs, a municipal Corporation within and for said County and State aforesaid, do hereby certify that the attached is a true and complete enumeration of records which will be destroyed by UHF\FOLQJWKURZLQJDZD\GHOHWLQJRUshredding. IN WITNESS WHEREOF, I hereunto set my hand and affix the seal of said City of Blue Springs, Missouri, at its office in Blue Springs, Missouri, on this ______ day of ___________, 20BBBB ____________________________________ Page 1 of 1  CC-ID389 RECORDS CENTER FORM Name Julia Porter Department Administration / City Clerk PLEASE SUBMIT ONCE PER BOX Contents RECORDS DATE SPAN RECORDS SERIES DESTRUCTION DATE Brief description of Responses to Subshine Law Requests 5/2017-12/2017 GS 066 1/1/2021 records in the box, date span, record series, and destruction dates. If you need more lines to list records in the box, please contact Julia Porter at x0495 or jporter@bluespringsgov.com Permanent? Check if records are permanent. Method of Recycle/Trash Deposition Comments Enter any comments you want logged with the box.  CC-ID390 RECORDS CENTER FORM Name Julia Porter Department Administration / City Clerk PLEASE SUBMIT ONCE PER BOX Contents RECORDS DATE SPAN RECORDS SERIES DESTRUCTION DATE Brief description of Expired Board and Commission Applications 5/2017-12/2018 GS 044 1/1/2022 records in the box, date span, record series, and destruction dates. If you need more lines to list records in the box, please contact Julia Porter at x0495 or jporter@bluespringsgov.com Permanent? Check if records are permanent. Method of Delete (For Electronic Records Only) Deposition Comments Enter any comments you want logged with the box. Member Name Year Applied Bud Whisler 2004 Jeanie Lauer 2006 Jim Mitchell 2006 Joe Haney 2007 James Wallace 2009 Ben Alexander 2009 John Hardy 2009 Gary Bradley 2009 Lawrence Randall 2009 George Deibert 2009 Traci Via 2010 Michael Evan Parker 2010 Ginger Duhon 2011 Robert Fasl 2012 Grant Bowerman 2014 Jane Bowerman 2014 Calvin Lewis 2014 Eli Noland 2015 Evelyn Ericson 2015 Frederick Manning 2015 Antoine Jennings 2015 Mitchell Peil 2015 Derald Davis 2015 Kynette Campbell 2015 Lori Moon 2015 Erin Curry 2015 George Majors 2015 Hanna Taylor 2015 Brett Miller 2016 Nafkot Seife 2016 Randall Todd 2016 Andrew Haynes 2016 Trevor Goodwin 2016 Chris Williams 2016 Michelle Brown 2016 Jackie Fairbanks 2016 Robert Morton 2016 Billy Washington, III 2016 Rita Berry 2016 Marjorie Major 2017 Cynthia Savel 2017 Charles Waites 2017 Riley Burrus Sr. 2017 Ken Parker 2017 Jim Wyzard 2017 Phillip Robinson 2017 Willie Baker 2017 Rezi Hawkins 2017 Munira Nuru 2017 Saunchel Maupins 2017 Libby Comfort 2017 Matthew Dunn 2017 Leonard "Jonas" Hughes 2018 Quin Evans 2018 Kaela Zarrillo 2018 Jaedyn Colvin 2018 Rhonda Smith 2018 Olivia Michael 2018 Shana League 2018 Christopher White 2018 Reid Hansen 2018 Kerri Cole 2018 Brigita Baumgardner 2018 Lance Tomlin 2018 Shawnna Squire 2018 Ashley Rowland 2018 Jason Bonney 2018 Nancy Yendes 2018 Kelli Montgomery 2018 Bryan Pratt 2018 Susan McDaniel-Wiggins 2018 Bruce Reynolds 2018, 17, 15  BOX/FOLDER INDEX Department: Contents: Date Span in Box: Destruction Date: Box Location: Dated Submitted: Records Date Span Record Series Destruc ion Date Comments: This is not required for storage; however, the notation can help determine retention. types within a box. Each record type should be listed, including number span (check numbers, contract numbers, etc.) if applicable and date span of the file. Page 1 of 1  BOX/FOLDER INDEX Department: Contents: Date Span in Box: Destruction Date: Box Location: Dated Submitted: Records Date Span Record Series Destruc ion Date Comments: This is not required for storage; however, the notation can help determine retention. types within a box. Each record type should be listed, including number span (check numbers, contract numbers, etc.) if applicable and date span of the file. Page 1 of 1  Council Meeting Date: January 3, 2022 Agenda Item #: 3c Page 1 of 2 CITY OF BLUE SPRINGS CITY COUNCIL INFORMATION FORM DATE SUBMITTED: December 3, 2021 SUBMITTED BY: Bob Muenz DEPARTMENT: Police Ordinance Resolution Presentation Public Hearing Contract Discussion Economic Dev. Other ISSUE/REQUEST Adopt a Resolution approving the rental of vehicles from EAN Services, LLC to replace outgoing vehicles in the Police Department in an amount not to exceed $52,000 a year. BACKGROUND/JUSTIFICATION The need has surfaced to rotate vehicles for the Staff Services Bureau in the Police Department. For the past several years, Staff Services has seen the need for a variety of vehicles to perform investigative activity that would include surveillance, on call needs, and general investigations. This program is limited to Street Crimes Unit only. In February 2021, Jackson County, Missouri entered into a contract with EAN Services, LLC, which is an Enterprise subsidiary, with discounted rental rates for vehicles, valid for 3,000 miles per month. Additional miles are $0.20 per mile. The vehicles can be rotated at any time. EAN Services, LLC offers the same rates, with the same terms as the Jackson County contract, to the City. The City must execute an Additional Billing Account Request form. The program is cost efficient to operate and provides the Street Crimes Unit somewhat of a stealth operation. In effort to provide reliable vehicles for the Street Crimes Unit and add diversity to the fleet, the police department would like to rent 4 vehicles to improve police operations. These vehicles would replace (not add to the fleet) the outgoing vehicles. Staff recommends that we utilize the rates available under the Jackson County, Missouri contract. FINANCIAL IMPACT Contractor: EAN Services, LLC Amount of Request/ Contract: $52,000 Amount Budgeted: $52,000 Budget Year: FY 2022-2023 Funding Source/Account #: 155-21040-540325 Account Balance: $52,000 Date: 12/13/2021 PROJECT TIMELINE Estimated Start Date Estimated End Date TBD N/A Years and Months Contract in effect Number of times renewable N/A Perpetual Rev. 10/18/2021  Council Meeting Date: January 3, 2022 Agenda Item #: 3c Page 2 of 2 STAFF RECOMMENDATION Staff recommends approval. OTHER BOARDS & COMMISSIONS ASSIGNED Name of Board or Commission: N/A ECONOMIC DEVELOPMENT PROJECT N/A LIST OF REFERENCE DOCUMENTS ATTACHED 1. Bid Waiver 2. Copy of Jackson County, Missouri contract with EAN Services, LLC 3. Resolution with Additional Billing Account Request form attached as Exhibit A REVIEWED BY Requesting Director: Budget: Bob Muenz Lori Turner Legal: Acting City Administrator: Jacqueline A. Sommer Christine Cates Rev. 10/18/2021  Accountant By Nicol A Mancini on Dec 09, 2021 Director of Finance By Karen Van Winkle on Dec 09, 2021  Resolution No. 02-2022 A RESOLUTION APPROVING RENTAL OF VEHICLES FROM EAN SERVICES, LLC FOR POLICE DEPARTMENT VEHICLES WHEREAS, the past several years, the Street Crimes Unit of the Blue Springs Police Department has seen the need for a variety of vehicles to perform investigative activities that include, surveillance, on-call, and general investigations; and WHEREAS, in an effort to provide reliable vehicles for this Unit and add diversity to the fleet, the Police Department would like to use the vehicle rental rates made available by EAN Services, LLC by contract with Jackson County, Missouri, to rent four vehicles to improve operations; and WHEREAS, the Department now recommends that the City execute an Additional Billing Account Request to obtain a billing account under the Jackson County contract; and WHEREAS, by completing the Additional Billing Account Request, the City agrees to the terms given to Jackson County by EAN Services, LLC. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BLUE SPRINGS, MISSOURI, as follows: 1. The Acting City Administrator has the authority and is hereby authorized to execute an Additional Billing Account Request with EAN Services, LLC, 600 Corporate Park Drive, St. Louis, MO 63105, in the amount not to exceed $52,000 per year, for rental and rotation of vehicles, as attached hereto as Exhibit “A”. 2. City staff is directed to perform all tasks necessary to implement said Additional Billing Account Request. PASSED by the City Council of the City of Blue Springs, Missouri, and approved by the Mayor of Blue Springs, this 3rd day of January 2022. CITY OF BLUE SPRINGS _________________________ Carson Ross, Mayor ATTEST: ________________________________ Sheryl Morgan, City Clerk Rev. 12/18/2017  ADDITIONAL BILLING ACCOUNT REQUEST - EXISTING BILLING CUSTOMER Use this form to obtain additional billing accounts for either brand. ACCOUNT INFORMATION - To be completed by customer Customer Name City of Blue Springs, Police Department Address 1100 SW Smith Street City Blue Springs State/Province MO ZIP/Postal Code 64015 Country United States Phone 816-228-0150 Fax 816-228-0147 Contact Name Jeff Sargent Contact Title Captain Contact Phone 816-228-0177 Contact Email jsargent@bluespringsgov.com Billing Contact Tammy Engen Billing Email tengen@bluespringsgov.com If you are applying for a Credit Card Account: Cardholder Name Name of Person Authorizing Charges to Card Credit Card Type First 5 Digits of Card Number Last 4 Digits of Card Number Card Expiration Date Name of Person to Contact for Remaining Credit Card Information PLEASE NOTE: Our credit terms are net 30. Phone Number of Person to Contact for Remaining Credit Card Information I hereby authorize applicable rental charges to be charged to the credit card provided. YES NO The system does not accept debit cards. Must be signed by owner or authorized officer Title Date Christine Cates Acting City Administrator Please print authorized signers name Title Date SUBMIT THE FORM 1. Complete the form. Print Form 2. Print the form by clicking the Print Form button. 3. Sign the completed print of the form and forward to the appropriate Business Rental Sales Executive/Truck Rental Employee ACCOUNT VERIFICATION FOR ADDITIONAL ACCOUNTS - To be completed by Sales Executive Existing Billing Number Existing Contract ID XZ05344 New Contract ID (if applicable) Expected Additional Volume $52,000.00 Sold Since Terms Credit Card Attached? YES NO Additional remarks and experience Account currently has multiple billing numbers set up. A new department needs their own billing number created and attached to XZ05344. FOR INTERNAL USE ONLY - To be completed by Business Rental Sales Executive (BRSE)/Truck Rental Employee BRSE: Please complete this section, review the form for accuracy, and process via CRM per credit process. Truck Employee: Please complete this section, review the form for accuracy, and submit to your Corporate Rental Manager. NOTE: If Truck Only, select below. Otherwise, select account type in CRM. Business Rental Sales Executive/Truck Rental Employee Nick Edling Estimated $ volume per year $52,000.00 Submitted by (Name) Nick Edling Truck $ volume per year Submitter Email nicholas.t.edling@ehi.com Contract ID XZ05344 Please check desired account type: Truck Contract ID Truck Additional Billing Account Request--Existing Customer--Truck Updated 08/2016  Council Meeting Date: January 3, 2022 Agenda Item #: 3d Page 1 of 1 CITY OF BLUE SPRINGS CITY COUNCIL INFORMATION FORM DATE: December 28, 2021 SUBMITTED BY: Sheryl Morgan DEPARTMENT: Administration Ordinance Resolution Presentation Public Hearing Agreement Discussion Rezoning Other ISSUE/REQUEST Pursuant to Blue Springs Home Rule Charter Section 4.4.C – Powers and Duties; Appointments: The Mayor, with the advice and consent of the majority of the Council, shall appoint all members of committees, boards, and commissions. Appointments by the Mayor to the Park Commission and Land Bank of Blue Springs will be submitted to Council for approval. BACKGROUND/JUSTIFICATION The Mayor recommends appointment for approval by Council as follows: Land Bank: New Appointment: Jennifer Irey – Term Exp. 5/2022 Park Commission: New Appointment: Joseph (Tony) Lopez – Term Exp. 5/2022 Nicholas Brummel – Term Exp. 5/2024 PROJECT TIMELINE Estimated Start Date Estimated End Date N/A N/A STAFF RECOMMENDATION N/A OTHER BOARDS & COMMISSIONS ASSIGNED Name of Board or Commission: N/A LIST OF REFERENCE DOCUMENTS ATTACHED 1. N/A IF CONTRACT REQUIRED: E-Verify Affidavits Required? N/A Parent Company: N/A REVIEWED BY Requesting Director: Budget: Sheryl Morgan N/A Legal: City Administrator: N/A Christine Cates  Council Meeting Date: January 3, 2022 Agenda Item #: 4 Page 1 of 2 CITY OF BLUE SPRINGS CITY COUNCIL INFORMATION FORM DATE SUBMITTED: December 10, 2018 SUBMITTED BY: Christine Cates DEPARTMENT: Administration Ordinance Resolution Presentation Public Hearing Contract Discussion Economic Dev. Other ISSUE/REQUEST Robert Heacock of ETC Institute will present the findings of the 2021 Citizen Survey. BACKGROUND/JUSTIFICATION For several years, the City of Blue Springs has contracted with the ETC Institute to conduct a statistically valid city survey. Surveys from ETC Institute date back to the late 1980s and early 1990s. The most recent citizen survey was conducted in 2018. ETC Institute is headquartered in Olathe, Kansas, and conducts surveys throughout the United States to more than 850 cities. They have an extensive database of regional and national survey benchmarks which allows their customers to better gauge citizen satisfaction with a variety of programs and services and benchmark the data against other cities. The survey was developed with input from the City’s management team as well as input from the City Council; however, there are not substantial changes to questions asked in past surveys in order to create consistency and evaluate trends. The survey was administered in Fall 2021 with 603 surveys being completed. There are four primary purposes of the Citizen Survey: 1. To objectively assess resident satisfaction with the delivery of City services 2. To measure trends from previous surveys 3. To help set priorities for the community as part of the City’s ongoing planning process 4. To compare Blue Springs’ performance with other cities, both regionally and across the U.S. Robert Heacock with ETC Institute will present the key findings of the survey and walk the Council through the attached Power Point presentation. Staff will be prepared to discuss the results with the Council and/or provide any additional follow up. FINANCIAL IMPACT Contractor: N/A Rev. 08/14/2018  Council Meeting Date: January 3, 2022 Agenda Item #: 4 Page 2 of 2 PROJECT TIMELINE Estimated Start Date Estimated End Date August 13, 2021 November 19, 2021 STAFF RECOMMENDATION There is no staff recommendation as this is a presentation of information from the administered survey OTHER BOARDS & COMMISSIONS ASSIGNED Name of Board or Commission: NA ECONOMIC DEVELOPMENT PROJECT NA LIST OF REFERENCE DOCUMENTS ATTACHED 1. Power Point Presentation from ETC Institute REVIEWED BY Requesting Director: Budget: Christine Cates N/A Legal: Acting City Administrator: Jacqueline A. Sommer Christine Cates Rev. 08/14/2018  12/27/2021 City of Blue Springs 2021 DirectionFinder® Survey Findings Presented by ETC Institute December 2021 1 1 Agenda • Purpose and Methodology • Bottom Line Upfront • Major Findings • Conclusions • Questions 2 1  12/27/2021 Purpose • To objectively assess resident satisfaction with the delivery of City services • To measure trends from previous surveys • To help set priorities for the community as part of the City’s ongoing planning process • To compare Blue Springs’s performance with other cities, both regionally and across the U.S. 3 Methodology • Survey Description – survey was 7 pages in length – took approximately 15-20 minutes to complete – many questions were the same as those asked in previous surveys • Method of Administration – mailed to a sample of households in the City – e-mail follow-ups done 10 days after the mailing • Sample size: 603 completed surveys • Confidence level: 95% • Margin of error: +/- 4% overall 4 2  12/27/2021 City of Blue Springs 2021 Citizen Survey Location of Respondents Good Representation By LOCATION 5 Bottom Line Up Front  Residents Generally Have a Positive Perception of the City  The highest satisfaction ratings for major categories of City services were: police services/protection (79%), City parks and facilities (77%), and City water/sewer utilities (69%)  66% are satisfied with overall quality of life in the City; 25% are neutral, and 10% are dissatisfied  Analysis of Trends  Overall satisfaction is mixed in both long-term and short-term trends  Satisfaction with Blue Springs Services Rated Above the National Average in Several Areas That Were Assessed  The City rated at or above the National Average in 15 of the 36 areas that were compared  The City rated significantly above the National Average (4% or more) in 10 of the 36 areas that were compared  Overall priorities for improvement over the next 2 years:  Maintenance of City streets and sidewalks  Quality of police services/protection 6 3  12/27/2021 Major Finding #1 Residents Generally Have a Positive Perception of the City 7 7 Most Residents Feel Good About the Quality of Life in Blue Springs, but Are Concerned About How Well the City is Managing and Planning for Future Growth 8 4  12/27/2021 With the Exception of Maintenance of Streets/Sidewalks, Effectiveness of Community Planning, and the Enforcement of Building/Property Maintenance, 16% or Fewer of the Residents Surveyed Were Dissatisfied with Any of the Major City Services That Were Rated 9 Major Finding #2 Overall Satisfaction with City Services Is Generally the Same Throughout the City 10 10 5  12/27/2021 Satisfaction with the OVERALL quality of services provided by the City While There Are Some Differences for Specific Services, Overall Satisfaction With City Services Is the Same in Most Parts of the City 2021 City of Blue Springs Citizen Survey Shading reflects the mean rating for all respondents by CBG (merged as needed) 11 Major Finding #3 Analysis of Trends 12 12 6  12/27/2021 Significant Increases From 2006: Significant Decreases From 2006: 13 Significant Increases From 2007: Significant Decreases From 2007: 14 7  12/27/2021 Significant Increases From 2006: Significant Decreases From 2006: 15 Significant Increases From 2006: Significant Decreases From 2006: 16 8  12/27/2021 Significant Increases From 2006: Significant Decreases From 2006: 17 Significant Increases From 2006: Significant Decreases From 2006: 18 9  12/27/2021 Significant Increases From 2006: Significant Decreases From 2006: 19 Significant Increases From 2006: Significant Decreases From 2006: 20 10  12/27/2021 Significant Increases From 2006: Significant Decreases From 2006: 21 Major Finding #4 Satisfaction Levels in the City of Blue Springs Are Mixed Compared to the Missouri/Kansas and National Averages 22 22 11  12/27/2021 Significantly Higher: Significantly Lower: 23 24 12  12/27/2021 Significantly Higher: Significantly Lower: 25 Significantly Higher: Significantly Lower: 26 13  12/27/2021 Significantly Higher: Significantly Lower: 27 Significantly Higher: Significantly Lower: 28 14  12/27/2021 Significantly Higher: Significantly Lower: 29 Major Finding #5 Priorities for Improvement 30 30 15  12/27/2021 Overall Priorities: 31 32 16  12/27/2021 Major Finding #6 Other Major Findings 33 33 34 17  12/27/2021 35 36 18  12/27/2021 37 38 19  12/27/2021 39 40 20  12/27/2021 Summary  Residents Generally Have a Positive Perception of the City  The highest satisfaction ratings for major categories of City services were: police services/protection (79%), City parks and facilities (77%), and City water/sewer utilities (69%)  66% are satisfied with overall quality of life in the City; 25% are neutral, and 10% are dissatisfied  Analysis of Trends  Overall satisfaction is mixed in both long-term and short-term trends  Satisfaction with Blue Springs Services Rated Above the National Average in Several Areas That Were Assessed  The City rated at or above the National Average in 15 of the 36 areas that were compared  The City rated significantly above the National Average (4% or more) in 10 of the 36 areas that were compared  Overall priorities for improvement over the next 2 years:  Maintenance of City streets and sidewalks  Quality of police services/protection 41 Questions? THANK YOU!! 42 21