Land Bank Agency

CITY OF BLUE SPRINGS, MISSOURI MINUTES OF LAND BANK MEETING SEPTEMBER 16, 2019 A meeting of the Land Bank of Blue Springs, Missouri was held on Monday, September 16, 2019 at 3:00 p.m. in the Administration Conference Room of City Hall, 903 W Main Street, Blue Springs, Missouri with Chairman Johnson presiding. COMMISSIONERS IN Eric Johnson Tracy White-Baldridge ATTENDANCE James May Jim Fairbanks Also present were Staff Liaisons Christine Cates; Jackie Sommer, Chris Sandie; Tom Cole; Lance Dillenschneider, Realtor; and Board Secretary Julia Porter. CALL TO ORDER Chairman Johnson called the Land Bank meeting to order at 3:00 p.m. APPROVE BOARD Commissioner Fairbanks moved to approve the minutes of the July MINUTES 15, 2019 meeting of the Land Bank of Blue Springs. Motion seconded by Commissioner May and carried unanimously. 2019 TAX SALE Julia Porter gave an update on the 2019 Sale Tax held on August 12, 2019 at the steps of the Jackson County Courthouse. Jackie Sommer confirmed that no properties are slated to be transferred to the Land Bank in 2020. FY 2018-19 BUDGET Christine Cates presented the proposed amendment to the Land Bank AMENDMENT Fiscal Year 2018-19 Budget authorizing a transfer of funds from the sale of Parcel number 2015-04-54-330-98-02-01-0-00-000 to Tri- County Water Authority, excess revenue from the sale of Parcels 2016-03-41-800-03-02-01-5-00-000 and 2016-04-41-820-04-09-00-0- 00-000 to J.W. Larkin, and the revenue from the 2019 Farm Lease with Chapman Farms Partnership. The details of the accounts are attached to these minutes. Commissioner May moved to approve the amendment to the FY 2018- 19 Land Bank Budget. Motion seconded by Commissioner Fairbanks and carried unanimously. FY 2019-20 BUDGET Christine Cates presented the Fiscal Year 2019-20 Budget. The details of the accounts are attached to these minutes. Commissioner Fairbanks moved to approve the Fiscal Year 2019-20 Land Bank Budget. Motion seconded by Commissioner May and carried unanimously. QUARTERLY FINANCIAL Christine Cates presented the Land Bank Quarterly Financial STATEMENTS Statements for the Third Quarter of Fiscal Year 2018-19. The Financial Statements are attached to these minutes. September 16, 2019 Land Bank Minutes Page2 INTERGOVERNMENTAL Christine Cates presented the draft Intergovernmental Agreement AGREEMENT between the Land Bank of Blue Springs, Missouri and the City of Blue Springs, Missouri to provide staffing services and other operational support. The draft Intergovernmental Agreement is attached to these minutes. Commissioner May moved to approve the Intergovernmental Agreement. Motion seconded by Commissioner White-Baldridge and carried unanimously. AMENDED POLICIES Julia Porter summarized the proposed amendments to the Policies AND PROCEDURES and Procedures for the Acquisition and Disposal of Properties. The redlined changes to the Policies and Procedures are attached to these minutes. Commissioner Fairbanks moved to approve the Amendments to the Policies and Procedures for the Acquisition and Disposal of Properties. Motion seconded by Commissioner May and carried unanimously. FARM LEASE RENEWAL Chapman Farms, LLC asked the Land Bank to approve the optional one-year renewal in their Farm Lease Agreements for the following Parcels so they can plant winter wheat that would be planted in the fall of 2019 and harvested in summer of 2020: • 2014-05-54-420-98-03-01-0-00-000 • 2017-03-41-700-03-03-00-0-00-000 • 2017-04-54-100-02-03-00-0-00-000 • 2017-05-54-200-01-08-00-0-00-000 • 2017-06-54-200-04-10-00-0-00-000 Commissioner White-Baldridge moved to renew the Farm Lease Agreements between the Land Bank of Blue Springs and Chapman Farms, LLC. Motion seconded by Commissioner May and carried unanimously. September 16, 2019 Land Bank Minutes Page 3 EXECUTIVE SESSION At 3:17 p.m. , Commissioner Fairbanks moved that the Land Bank go into closed session pursuant to Section 610.021, subparagraphs (1) and (2) , Revised Statutes of Missouri, for the purpose of privileged communications between a governmental body or its representative and legal counsel including litigation and real estate, and that any minutes, documents and other records discussed or taken during the closed session remain closed , and that this body stand adjourned at the completion of such session . Motion seconded by Commissioner White-Baldridge and carried with the following votes: White-Baldridge - Aye Fairbanks - Aye May-Aye Johnson - Aye Sampson - ABSENT if:~ @ <?~ Julia Porter, Board Secretary Eric Johnson, Chair