Public Art Commission

Meeting Documentation BS PAC Appointed Task Force Date:___6/29/18_____ Time:____9 am______ Location: Field House 425 NE Mock Ave. Main Floor Conference Room . Attendance: * indicates absent Name Representing Phone Email address number *Jeff Carpenter BS PAC (816) 456-9811 jcarpenter@jobonekc.org Kyle Caswell Community volunteer (816)228-1053 printgrpx@sbcglobal.net Janice Cunha BS Art League (816)805-2207 Janicemovesyou@gmail.com Greta Hoener BS PAC (816) 382-1722 art.gretacarol@gmail.com Ramon Magee Committee Chair (816) 560-1078 ramon1116@mac.com Larry Randall BS PAC (816) 223-5757 lawrenceran@gmail.com Roscoe Righter Community volunteer (816) 935-2689 vfortel-rrighter@sbcglobal.net *Kelly Sloan Community volunteer (816) 808-4000 kellyhelpsme@gmail.com Justin Stuart BS Parks and Rec. (816) 228-0105 jstuart@bluespringsgov.com Mission Statement of BS PAC Commission To acquire, maintain and display works of art at sites within the boundaries of the City of Blue Springs. (Per Bill # 3232 Ordinance 3334, dated 9/06/2000 ) Mission Statement of BS PAC Task Force To develop a Strategic Plan for the Blue Springs Public Arts Commission which includes advancing community awareness and support. This strategic plan will boost the commission’s financial sustainability and operating capacity in order to fulfill its original mission well into the future. The plan will be defined by March 15, 2019 with full implementation by March of 2022. Meeting Objective: Primary: artwork maintenance report, maintenance policy update, ID actionable artwork maintenance, mantra adoption, next meeting dates. 061818 minutes BS PAC task force Meeting Minutes: NOTES Action & Due Assign Date SUMMARY 1 The meeting was called to order at 9:05 am. 2 With no addendums offered, the last meeting minutes of June 18th was approved. 3 Ramon talked about his discussion with the City of Blue Ramon Springs budget department. Two BS PAC reserve fund balances exist, a designated fund and a non-designated fund exist. The designated fund expires when fully drawn down. The other is funded dependent on unspent BS PAC operating funds carried over year over year. This is very unlikely to occur based on current city funding levels. 4 Larry and Greta provided an update of the Blue Team’s Larry / nearly complete inventory and condition status of all Greta public artworks. To date four artworks with actionable tasks were identified. They are Moving the Stars, Mother and Child, Quasarc and Jet Stream. The Blue Team will document the maintenance needs into the policy document currently being drafted. 5 Justin was asked to have Randy review “Quasarc” dirt Justin filling/sod, maintenance needs to determine if Parks can take care of this task. Randy is to be asked if Parks still has the Mother and Child Shipping container in storage. Shipment to the artist may be needed. 6 Ramon discussed the status of a policy document in Ramon progress that is the basis for formalizing the volunteer and other artwork tasks policy. The current document’s outstanding issues are: 1) method of documenting current and historical data of maintenance, 2) purchase and storage of tools and cleaning chemicals with access for use. 7 a) Since no dbase capabilities exist it was agreed that Justin the Task Force will be documenting current and Ramon historical data using Excel. A duplicate BS Parks Larry Department copy shall be provided for their server. b) Purchase of all tools, safety equipment and cleaning chemicals shall be covered from BS PAC operating funds. c) Storage of all tools, safety equipment and cleaning chemicals needs to be accessible on weekends. Parks storage is not practical. The Field house is the most practical location. Justin will look into available space of a file cabinet in which these 061818 minutes BS PAC task force 7 a) Since no dbase capabilities exist it was agreed that Justin the Task Force will be documenting current and Ramon historical data using Excel. A duplicate BS Parks Larry Department copy shall be provided for their server. b) Purchase of all tools, safety equipment and cleaning chemicals shall be covered from BS PAC operating funds. c) Storage of all tools, safety equipment and cleaning chemicals needs to be accessible on weekends. Parks storage is not practical. The Field house is the most practical location. Justin will look into available space of a file cabinet in which these items might be stored and accessible at the Field house. BS PAC has a file cabinet already there for filing of historical data. d) Prior to final policy document completion each of the above requirements must be finalized. 8 Ramon reviewed a bound document for use by the task Ramon force members to make business/personal/organization calls seeking volunteer help, donations, and grants that will assist us in fulfilling our mission statement. Ten copies exist for distribution on request by a task force member. The members requested that a pdf copy be distributed in the interim. 8 Ramon asked for comments and suggestions for Greta additional mantras for our future use. The mantra Kyle “SPRING FOR ART” suggested at the last meeting was Ramon adopted as the final selection. Ramon suggested that this mantra be enhanced with some form of art integrating the mantra for our use. 9 New Business – A summary discussion of the BS PAC Ramon booth space at the “Corks and Canvas” event has voiced. Relative to our task force, this was an opportunity to extend public art information and to gather public comments about their experiences interacting with the public art. Several handouts we available for the public and a donation “jar” for public art maintenance was available. 10 Ramon will contact Christine Cates to create a GROW BLUE SPRINGS fund for PAC titled “SPRING FOR ART MAINTENANCE FUND”, funds collected at the “Corks and Canvas” event. Ramon will find out the correct deposit method to move these funds into this account. 11 Next meeting will be Monday July 9th, at 9 am. The Ramon following meeting date is July 23rd, at the Field House, Main Floor Conference Room location. 12 The meeting was adjourned a 10:06 am. Ramon 061818 minutes BS PAC task force