Bluffdale Arts Advisory Board

iJ BLUFFDALE ~~ E S T . 1848 ~~ BLUFFDALE ARTS ADVISORY BOARD MEETING AGENDA Saturday, January 29, 2022 Notice is hereby given that the Bluffdale Arts Advisory Board will hold a meeting via Zoom Saturday, January 29, 2022, scheduled to begin at 9:00 a.m., or as soon thereafter as possible. REGULAR BUSINESS MEETING 1. Welcome and Roll Call 2. Approval of the September 27, 2021, Arts Advisory Board Meeting Minutes. 3. Di scission Items: a. Finances, Mari anne Dunn b. Shrek Needs i. Director, Julie Fox ii. Assisted by Melanie Gonzalez iii. Costumes, Elizabeth Lines/ Chelsea Ottoson iv. Set Design, Sand Arts and Laura Ga rner v. Publicity, need post ers, lawn signs and banners out vi. Stage Managers, Ragan and Ken Bostrum vii. Props Masters, Tim and Joann Frost viii. House Managers ix. Concessions x. Program, Am anda Luker xi. Publicity Artwork, Jeann ette Andrews c. Move into the school Febru ary 23rd. d . Summer Theatre - Pet er wants to direct? i. Forever Plaid, direct ed by Eric and Kerry - April 15, 16, 18, 21, 22, 23, with matinee on Saturday 23rd ii. Th e Importance of Being Earnest , direct ed by Keisha iii. Absence and Old Lace, directed by Juli e Fox iv. Les Miz- Student Edition (under 18 years), hopefully directed by Laura e. Arts in the Park f. October i. Guys and Dolls, directed by Keisha and Eric g. Christmas? h. Additional i. ZAP Grant due - need budget items Thanks, Marianne, for reconciling 2021 expenses ii. Children Theatre ideas  iJ BLUFFDALE ~~ EST . 1848 ~~ iii.2023 Family Show In the Heights Summer Summer Theatre Fall i. Amanda working at the City duties? How can she help us? j. New Website update 4. Other Business (Reports, Updates, Upcoming Items, Follow-Up, etc.). 5. Scheduling of next Bluffdale Arts Advi sory Board Meeting 6. Adjournment Dated this 27th day of January 2022 I hereby certify that copies of this agenda were posted on the Bluffdale City website www.bluffda le.com and the Utah Public Meeting Notice website www.pmn.utah.gov, and sent by email to the South Valley Journal, t he Salt Lake Tribune, the Deseret Morning News, and each member of the Bluffdale Arts Advisory Board. Wendy L. Deppe, CMC City Recorder Note: In compliance with the America n with Disabilities Act, Individuals needing assistance or other services or accommodation for this meeting should contact Bluffdale City Hall at least 24 hours in advance of this meeting at 801- 254-2200. TTY 7-1-1. January 29, 2022 BLUFFDALE ARTS ADVISORY BOARD Meeting Minutes record ed by Marianne Dunn, Board Member Board and Committee Members present on Zoom Meeting: Laura Garner Marianne Dunn Amanda Luker Joanne Frost Julie Fox Kara Allen Elizabeth Lines Ruth Gledhill Kerry Severn Scott Stanley Kryssi Heckman Melanie Gonzales Eric Peterson Minutes of previous meeting approved by: Laura Garner, Marianne Dunn, Amanda Luker Agenda Discussions: SHREK - BAAB Appreciation of Julie for her direction of the play. - Julie reports all is going great and t here is great talent in the play. - Elizabeth & Chelsea are doing costumes - Laura & Sandy working on set - Melanie wi ll put up posters and lawn signs - Laura is producer - Regan - Stage Manager - Tim & Joanne Frost- in charge of props - Amanda- working on tickets. She says will try to get the iPads to connect to WiFi better, possibly need to use a hotspot for better service. - Performance dates March 3-5 - Ruth - refreshments - Amanda- Programs. Bios must be in by Feb 20 - Janette Andrews did publicity art. Thank you to her! - Eric & Keisha- lighting - Ralph & Melanie- sound. Need tech headsets to work ARTS IN THE PARK - Scott - wants to leave art up for one month. Needs dates. - Dates discussion of how long to keep it up? - Kryssi suggest only adjacent cities of Bluffdale to enter in Arts in the Park. Most in meeting attendance didn't agree because didn't think there wou ld be enough participation. - Ruth idea to do a big community all-in-one-d ay Arts in the Park with prizes. She wou ld like to set up a children's art project for the children before shows to do. - Laura suggest bringing in a pre-show with musicians or ... t o expand use of talent. She sites when her son/nephews/friends played in the park and how successfulb it was. - Ruth Suggestion to do a Children's art project for Old West Days instead of the old fashioned pictures. Amanda and Laura d on't want to do the old pictures anymore, too much work. Ruth says she will head the children's art booth for Old West Days. Laura wi ll suggest that to Connie Pavlakis if she is okay with that. - Kryssi and Kara work togeth er on pre-show enterta inment befo re summer shows. Also, Caroli ne Lorenzen, Lauren Taggart, Holly Crandall, Lee Roy Nielson, Eric Peterson might be able to help as entertainment. Maybe even chi ldren's choirs or school choirs. - Kryssi suggest s sending out a new email thread fo r info of any music performers th at might be interested in performing. - Amanda says " Movie in the Park" scheduled every Friday night through summer. Suggest we schedule Arts in Park in different park than the movie. Not good to be together. Amanda now city employee for marketing. - Eric website. Amanda sent Eric redirect site. Eric is working on website between city and BAAB. - Scott in charge with Kryssi, Nate, Ruth for Arts in th e Park/Living Art/ Music/ - June 16-18. Laura wi ll make reservation. - Kryssi will put ad in NPR - Laura put info in "Now Playing Utah" that goes out to all newspapers. SUMMER SHOWS - Eric summer shows. Direct Forever Plaid. April 15-23. - Keisha/Julie: Combined auditions for Importance of Being Earnest & Arsenic and Old Lace. - Julie- Arsenic and Old Lace. Laura asks to do it in Augu st? Is difficult for Julie because of her schedule. Agreed for July 7-11. - Laura will produce plays. Already has Arsenic and Old Lace (AOL) scripts because BAAB have done it before. Need help building sets. City might be able to help build set s, Laura wi ll check. - Can't leave sets on stage in between plays. AOL has to have an upstairs. Have to be able to "charge" dow n the stairs. Julie says don't need to have a full upstairs. Can't leave set up in between plays because need stage for Music Festival. - Importance of Bei ng Earnest June 9-13. Schedule: April 15-23 Forever Plaid. Eric direct June 9-13 Importan ce of Being Earnest. Keisha direct . June 16-18 Arts/Music Festival July 7-11 Arsenic and Old Lace. Julie direct. - Eric: Guys and Dolls in November? Laura will check for dates. - Do we want to do White Christmas? Talk of doing a big Talent Show, Big Band for Christmas. Like Draper does. Julie likes early in the season activity. Laura will check with Connie, think about it, table it until next meeting. Eric says ok w ithout it. - Eric asks can we do a Bluffdale Cit y orch estra . Eric would like to see that happen. Kara would like to head that up. Her background is in that. Laura would like to do something like that for Christma s. Does Kara want to do that for us? She worries about recru iting. Laura says we can all help. - Kara would like to do a children's theater. Not expecting this year because of busy schedu le but woul d li ke to do a 30 minute play. - Ruth thinks it would be a great intro to movie in t he park. - Kara- make a budget proposal for next meeting. Laura all for it, just need to figure dates for it. - Eric- suggests weekly pract ices for community orchestra. Even rotate members. 3-4 concerts or just fun to pl::ly together. Be consistent and it will build up. - Nice to use them live for our ow n plays. - Krystal Mellon, (a Wardle?) - wou ld like to do a co mmunity choir. - Need Budgets for 2023. Aim high with proposals. - Scott asks det ails of what to ask for. Laura says more grids to hang art work, su ppli es, et c. - Laura applied for $15,000 from ZAP. She thinks ci ty will help with what we need because they are so supportive. - Elizabeth suggests BAAB get a sewing machine. Laura li kes idea but doesn't think we need an industrious machine. Send costs through the costume budget. 2023 - Kerry suggest teen show, Next summer show. "In the Heights". Open up for 14- young adults (up to age 30) - Eric says it's easy to get the 25yo to be in the summer shows. - We will advertise auditions for age 14 to adu lts. - Ruth asks summer 2023? Propose- what Kara do in the summer and we do this in the Fall. Laura appreciate t he suggestion but doesn't want to change teen summer show t radition. - Suggest to do children's show before other shows. - We need directors and rehearsal space, we could do 3 shows a night. - Kara, Laura asks her to make a budget proposal for 3 shows for next summer. Laura will ask Jana Christensen about her programs so not conflict. - Julie- melodrama for Bluffdale Towndays? Laura will check with Connie to see if we can work that in. Do it on stage. - Julie agrees with Ruth of showcasing BAAB arts in the park during Old Town Days - Float? Laura wou ld like someone else to do it. - Ruth would like to be responsible do a ch ildren's Make-N-Take activity for Old Town Days. Ruth would offered to help with the float. - Laura describes past floats: use a flat trailer pulled behind a truck, decorate, add people from past or future plays. Laura cheers VAY! For Ruth's help . - Family show next year? - Eric says Suessical! But he does not want to direct a family show. - Brigadoon? We have done it. Laura has 35 ki lts. Next meeting: Saturday, March 19, 2023. 9:00AM City Building. APPROVED: March 19, 2022