Bluffdale Arts Advisory Board

iJ BLUFFDALE ~~ E S T . 1848 ~~ BLUFFDALE ARTS ADVISORY BOARD MEETING AGENDA Monday, September 27, 2021 Notice is hereby given th at the Bluffdale Arts Advisory Board will hold a meeting Monday, September 27, 2021 at the Bluffdale Cit y Hall, 2222 West 14400 South, Bluffdale, Utah, scheduled to begin at 6:30 p.m., or as soon thereafter as possible. REGULAR BUSINESS MEETING 1. Welcome and Roll Call 2. Approval of the July 19, 2021, Arts Advisory Board Meeting Minutes. 3. Consideration and vote on new board members. 4. Discission Items: a. Report on Annie b. Report on Bluffdale Old West Days i. Do we want to give this up? c. Support for 30+1 i. Tech November 2-4 ii. Performances at Hidden Valley Middle School on : - November 5th, 7pm - November 61h, 1pm and 7pm - November 3th, 7pm iii. Concessions iv. Help putting out banners, yard signs and posters at schools, businesses, etc. v. Tickets - need on the web site vi. Sound vii. PrograllJ viii. House Manager ix. Back Stage X. Lights xi. Costumes - Elizabeth Lines, Laura, Chelsea Ottoson xii. Set and Design - Laura will help with construction 5. 2022 Calendar: a. "SHREK'' i. Audition dates Note: In compliance with the American with Disabilities Act, Individuals need ing assistance or other services or accommodation for this meeting should contact Bluffdale City Hall at least 24 hours in advance of this meeting at 80 1- 254-2200. TTY 7-1-1.  iJ BLUFFDALE - - EST. 1s•o - - ii. Perform ance d ates: March 9th - 11th, evenings March 12th, 9am to 4 pm March 14th - 18th, evenings March 19th, 11am to 11:30 pm b. "LES MIS" i. Perform ance d ates: July 17th - 29th, evenings July 30th, 9am to 4pm August 1st - 5th, evenings Au gust 6th, 11 am to 11:30pm c. Straight Plays d. Music and Arts Festival e. Christmas Display - Megan Mitchell 6. Other Business (Reports, Upd ates, Upcoming Items, Follow-Up, etc.). 7. Scheduling of next Bluffdale Arts Advi sory Board Meeting 8. Production meeting for 30 + 1 9. Adjournment Dated this 24th day of September 2021 I hereby certify th at copies of this agenda were post ed on the Bluffdale City website www.bluffdale.com and the U tah Public Meeting Notice website www.pmn.utah.gov, and sent by email to the South Valley Journal, t he Salt Lake Tribune, the Deseret Morning News, an d each member of the Bluffdale Arts Advisory Board . Wendy L. Deppe, CMC City Recorder Note: In compliance w ith the Am eri ca n w ith Disabiliti es Act, Individ uals needing assist ance or other services or accommodation fo r th is meeting sho uld co ntact Bluffdale City Hall at least 24 hou rs in advance of this m eeting at 801- 254-2200. TTY 7-1-1. BAAB BOARD MEETING September 27, 2021 At City Hall Building Notes taken by: Marianne Dunn In attendance: Laura Garner- Board member Scott Stanley- Board member Amanda Luker (virtual)- Board member Angelle Anderson- Board member Marianne Dunn- Board member Lynn Farley- Board member Joanne Frost- Committee member- voted to Board Kelsha Peterson- Committee member Eric Peterson- Committee member Kryssi Heckman- Committee member- voted to Board Julie Fox- Committee member- voted to Board Chelsea Otteson- Committee member Meghan Mitchell- City resident 1. Meghan Mitchell-presents a Christmas Creche & Nativity Evening using LDS Stake building in Independence, Bluffdale and asks for help and support from BAAB. They hope to engage the community to share their creche's, talent in art and music, and perhaps a live Nativity manger scene. To be held December 3-4, 2021. The focus is not to be a single church (LDS) activity but a multi-church and full community activity. The Independence Stake would be the founding sponsor by providing a place to hold the activity and provide services, i.e. parking attendants. Laura shows concern that if the BAAB is involved that it must not be a LDS focused function. Meghan assures that it will be a community function. BAAB has committed to help with this activity by allowing them to use our available materials, i.e. scenery, costumes, metal art grid walls to hang art on and use of our publicizing contacts- through email and social media. BAAB will sh are through media the opportunity to sign-up to share their art and music at this event. Lynn Farley makes motion for BAAB to support this, Angelle Anderson seconds it. All other attending Board members voted in support of it. Meghan will write up a publicity blurb for us to use. Review oflast Board meeting minutes (July 23, 2021) to be approved . Minutes approved by all attending Board members: Laura, Scott, Angelle, Lynn, Marianne 2. Consideration and vote of new Board members. All committee members were excused for the Board to discuss applicants. Board members being replaced are: Angelle Anderson, Lynn Farley, Lee Roy Neilsen, and Holly Crandall. Applications for BAAB Board presented from: Joanne Frost Lauren Taggert Ruth Gledhill Julie Fox Caroline Lorenzen Krissy Heckman The sitting Board in attendance has voted the following to be on the BAAB Board, all have accepted. Joanne Frost Ruth Gledhill Julie Fox Krissy Heckman 3. Report on "Annie" play. Cast members got Covidl9, including the "Daddy Warbucks" actor, which caused the entire play to shut down to protect others from getting the virus. - Amanda reported she has refunded all online tickets. Lynn says GrowTi.x is continually sending notices that the account has some discrepancies. Amanda will look into it. - Laura still working on the money spent on the play; Laura says the expense will not be a lot because she used monies from last year's budget. Cast did one private performance for other cast members and families. 4. Old West Days - BAAB'S picture booth. - BAAB did not h ave booth this year because Lynn Farley (who usually runs it) was gone and assignments given got mixed up and it fell apart. - Laura suggest we give the booth back to the city. BAAB is finding it difficult to continue doing it because of lack of manpower to want to do it. The time commitment is difficult because the Board/committee is coming off summer plays. Old West Days comes the week after play closure. Too tired to do a parade float from BAAB. - Amanda w ill talk to husband, Kory, if the Historical Committee would be interested in taking it over. The Historical committee is looking for a fundraiser. - Julie Fox said she would call Connie Pavlakis about ideas of doing a straight play as part of Old West Days. - Krissy suggested we have actors do an orchestrated gunfight for "Old West Days." 5. The straight plays this past summer were so successful. - Joanne says she needed more h elp with the stage help. - Kelsha suggested using the summer plays to train technical help. She suggests opening up a technical training program. 6. 30+1 Variety Show - Kelsha says Eric will program light but need someone to run it. - Suggested Tech helpers: Peter Allen, Logan Winberg, Merrick _ _. - Hidden Valley Middle School. Four performances. Friday, Nov 5. Matinee and evening on Saturday, Nov. 6. Monday Nov. 8. - Concessions- Julie offered to do. Amanda help. Marianne help. Tickets- Amanda will get it all set up for Marianne. Need 2 people to scan tickets, 2 people to take cash/check. - Scott offered to put up banners and take posters to schools. We love Scott!! Thank you. - Program done by Amanda. Do both printed and virtual programs. Amanda will create PDF, Lynn will put on site. - Be at school 6: 15 to set up tables and signs for tickets and concession. - Need to be sure trusted individual to handle cash. - House Manager- Julie Fox. Asked to be sure no seats are saved, put up signs for handicap, photographer, etc. Solve "fists fights." Be sure concessions and tickets run smoothly. - Ask Ralph and Keisha introduce show - Sound is Ralph - Backstage- Will Ragen be available? - Costumes- Laura, Chelsea, Elizabeth 7. Shrek - March 17-21, 2022 - Laura will direct Shrek - Audition dates? not set 8. Summer Play and Events - Teenage play Les Mis not Freaky Friday. 18 years and younger. - Marianne upset not Freaky Friday. haha. Kelsha agrees with Marianne. - Julie Fox planning: Straight play: 1- 'The Importance of Being Earnest" 2-? 3- Straight play in conjunction w ith Old West Days.? - Need dates for the straight plays. - Arts Festival. June 2022. Could put together with a straight play or music festival. Scott thinks we could get more participation for art festival during school year. Joanne and Julie discouraged school year because of all the other programs the students are involved in. - February Arts festival - Scott suggest to do a "Resident on display." Do a "mural" activity, Scott thinks maybe talk to Connie Pavlakis to do with Old West Days. Plan more detail another day. 10. Website. Lynn Farley offers to continue to act as support. 9. Next Board meeting: Monday, November 29, 2021@ 6:30pm Joanne has offered her reception center: Millennial Falls in Draper. With spouses/partners. Dinner potluck. Close committee members invited. APPROVED: January 29, 2022