Bluffdale Arts Advisory Board

BLUFFDALE ARTS ADVISORY BOARD MEETING AGENDA Monday, July 19, 2021 Notice is hereby given t hat t he Bluffdale Arts Advisory Board will hold a meeting Monday, July 19, 2021 at the Bluffdale City Hall, 2222 West 14400 South, Bluffdale, Utah, scheduled to begin promptly at 6:00 p.m .• or as soon thereafter as possible. REGULAR BUSINESS MEETING 1. Roll Call 2. Approva l of the Apri l 10, 2021 Bluffdale Arts Advisory Board Meeting minutes 3. Recognition of departing board members 4. Welcome of new board members 5. Discussion Items: a. Web Page and Social Media b. 'Anni e' - Laura Garner/ Kerry Severn • Runs August 5-7, Saturday Mati nee • Ticket Sales • House Manager • Concessions • Program • Backstage • Lights • Sound • Music Track • Costumes • Props • Set • Publicity • Pix of Cast on all Grids c. Fall Mus ica l Celebration - 31 Years • Ticket Sa les • House Manager • Concessions • Program • Backstage • Lights • Sound • Music Track • Costume Help • Props • Set • Publicity • Pix of Cast on Wa ll Grids  a BLUFFDALE ~~ ES T . 1 8 48 ~~ d. Old West Photo Booth • Load In/ Set Up • Strike • Backgrounds • Photographers, Treats etc. • Computer Stuff e. Review this Year's Events • Steel Magnolias • Star Spangled Girl • 39 Steps • Creation of a Committee for Straight Plays f. Begin Planning for 2022 Eve nts • Family Musical - March 3-5, 2022 / Saturday Matinee o Ideas • Teens/ Young Adu lts - August 4-6 / Saturday Matinee o West Side Story ??? • Fall - A Tale of Two Cities - Keisha Peterson • Straight Plays • Music/ Arts Festival • Improve Troupe 5. New Business 6. Schedu ling of Next Meeting 7. Adjournment Dated this 16th day of July 2021 I hereby certify that the foregoing notice and agenda was faxed to the South Valley Journal, the Salt Lake Tribune, and the Deseret Morning News; posted at the Bluffdale City Hall, emailed or delivered to each member of the Bluffdale Arts Advisory Board; on the City's website at www.bluffda le.com and on the Public Meeting Notice website www.pmn.utah.~ov. ~ Wendy L. Deppe, CMC City Recorder Note: ln co mpliance with the American with Disabilities Act, Individuals needing assistance or other services or accommodation for this meeting should contact Bluffdale City Hall at least 24 hours in advance of this meeting at (801) 254-2200. TTY 7-1-1. Wendy Deppe From: Laura and Chuck Garner <garnerc@msn.com > Sent: Sunday, July 25, 2021 2:44 PM To: Wendy Deppe Subject: BAAB BOARD MTS 7- 19-2021 From: Marianne Dunn <jtmld@earthlink.net> Sent: Friday, July 23, 2021 11:09:05 PM To: Laura and Chuck Garner <Ga rnerC@msn.com> Subject: Corrected BAAB BOARD M TS 7-19-2021 BAAB BOARD MEETING July 19, 2021 Notes taken by Marianne Dunn Attendance: Board Members: Laura Garner, Holly Crandall , Marianne Dunn , (late) Lynn Farley , Amanda Luker Volunteers: Melanie Gonzales, Kara Allen , Julie Fox, Keisha Peterson, Elizabeth Lyons, Kory Luker Board members Missing: Melinda Severn, Lee Roy Nielsen , Angelle Anderson , Scott Stan ley Welcome to Julie. Departing Board members: Holly Cranda ll, Lynn Farley , Angelle Anderson . They will stay on as Board members until a new one is appointed. Advertisement for Board members will be in Bluffdale Times for August 2021. Marianne Dunn agrees to be Secretary, Treasure , and Board member Tech for Website and Social Media. M elan ie Gonzales will be Volunteer to co-help with Marianne to update Social Media and Website. Laura Garner will take care of other publicity, i.e.: banners/ZAP/newspaper/emails/lawn signs ANNIE: August 5-7 at Hidden Valley MS -Amanda L. responsible for ticket sales, House Manager, ask Ralph Dabling to announce. -Julie Fox responsible for concessions. Suggest to ask Crissy Hickman to help. Julie w ill purchase and set-up to sale concessions. -Programs: Amanda L. -Backstage: Regan Bostrum -Lights: Eric Peterson -Sound: Ralph D. Need one more person to help, suggest Karla Zimmerman, Hayley Farley. Keisha can help if needs until Karla arrives. -Costumes: Elizabeth Lyon and Chelsea Otteson Elizabeth says 3 components for costuming a show: 1- managing. 2- costuming people. 3- sewing new costu mes. -She would like a list of helpers. Lau ra says there are no lists, have used mothers of cast to help sew. -BAAB looking to hire a person in charge of the costumes. Hiring would be done and through Bluffdale City. -Props: Laura , Brittany Schramer -Publicity: Melanie Gonzales agrees to collect pictures of cast and put on grid stand in lobby. -Question about closed circuit TV to view plays from lobby. -Agreed to ask Eric Peterson to purchase proper equipment costing up to $2000. If equ ipment costs more, he is to give BAAB Board a proposal for approval. Boa rd members approving: Laura , Amanda , Marianne, Holly, Lynn FALL MUSICAL CELEBRATION : Nov 4-6. Thurs-Sat at Hidden Vally MS -Many people asking to perform from previous Bluffdale productions. -Keisha would like an orchestra for small musica l numbers, music tracks for dance numbers. - Kara and Holly collaborated on finding players and music for the orchestra. 1 OLD WEST PHOTO BOOTH -Lynn will not be available to be there. -Laura : provide shade tents, tables, costumes -Amanda: provide technical needs: computers for payments, schedule, etc. -Julie Fox offered to help. -Holly offered to help set up night before and with service help the day of. -Need photographers: would Annie Christensen be available? Laura w ill ask. -NEED Volunteer page on Website -REVIEW of this years events. -Summer outdoor plays were very successful. Audience of 60-70 people most nights, Monday being a higher number in the audience of about 90. -Free concessions well-received . -May show weather cold, June show very hot -Voted to continue summer plays • Questions of back-up facility in case of rain . Nothing resolved . Cannot use Bluffdale City Hall indoor room. -Julie Fox accepted to be in charge of "Straight Plays" (non-musicals) . She will form a committee to help. • Laura offer to produce and design sets, but not build sets. • Must have vo lunteers to help set-up and take-down for plays • Pay Teens for tech help COMING UP PLAYS: Tale of Two Cities. Fall 2021. Keisha di rect Freaky Friday 2022. Teen play. Keisha direct Shrek 2022. Family play West Side Story. 2023. Teen play Music & Arts Festival? Propose to do it in February. Laura will talk to Nate Anderson. IMPROMPTU TROOP - Keisha proposes BAAB sponsor an Impromptu Club which feeds into the Troop. As member develops skills, then can audition for the Troop. The Impromptu Troop w ill perform for competitions, conventions , BAAB Murder Mystery Dinners , as opener for BAAB plays. • Keisha agrees to organize Troop but will have others be in charge • BAAB w ill arrange space for Troop to meet. Probably meet weekly. • Holly suggests BAAB perform a Melodrama • Keisha suggests BAAB sale season tickets • Crystalynn Mellor would like to form a BAAB choir • suggestion to form a Bluffdale Philharmonic like the Draper Philharmonic. • Keisha suggests Mr. & Mrs. Frost be on BAAB Board NEXT MEETING: September 27, 2021. 6:30PM. Marianne reserve room. APPRORED: September 27, 202 1 2