Bluffdale Arts Advisory Board

BLUFFDALE ARTS ADVISORY BOARD ELECTRONIC MEETING AGENDA Saturday, April 10, 2021 Notice is hereby given th at the Bluffdale Arts Advisory Board will hold an electronic meet ing on Saturday, April 10, 2021 via Zoom Video Conferencin g, scheduled to begin promptly at 8:00 a.m., or as soon thereafter as possible. *THIS MEETING WILL ONLY BE CONDUCTED ELECTRONICALLY* REGULAR BUSINESS MEETING 8:00 A.M. 1. Roll Call 2. Discussion items: a. Steel Magnolias opens on April 16, 2021: o Load in on the 10th. Meet at the City at 3;30 pm with trucks/ trailers/drills. o Lighting o Sound o Program s o Concessions o House Manager o Ushers for COVID spacing, etc. o Gloves fo r our crew o Tickets b. Star Spangles Girl/ 39 Steps o Lighting o Sound o Programs o Concessions o House manager o Ushers for COVID spacing, etc. o Gloves for our crew c. Annie o Date to st art rehearsal s. o Add more people? d. Old West Days e. FALL - Musical revue? October 13-23 f. Budgets and Expenses: o Pay directors - o Purchase event poles and curtains? g. Bluffdale Arts Festival o What do you think Natalie, Nate, Scott??? We will support you in any way we can. It would be sad if we lost this event. 3. Scheduling of next Bluffdale Arts Advisory Board Meeting 4. Adjournment Dated this 8th day of April 2021. I hereby certify that the foregoing notice and agenda was faxed to the South Valley Journal, the Salt Lake Tribune, and the Deseret Morning News; posted at the Bluffdale City Hall, emai led o r delivered to each member of the Bluffd ale Arts Advisory Board; on the City's website at www.bluffda le.com and on the Public Meeting Notice website www.p mn.utah.gov Wendy L. Deppe, CMC City Recorder  1 BAAB BOARD MEETING -Ralph: buy tapes and batteries for next few Saturday, April 10, 2021 shows 8:00AM -Tickets: Amanda, Marianne, Severns can Zoom Online Meeting help. Notes recorded by: Marianne Dunn -Ralph: be radio guy, script. -Need comp tickets. Keisha tickets to cast Present: members with promo codes. Board Members: - Lynn needs website code for Steel Laura Garner Magnolias Mariann e Dunn Amanda Luker Star-Spangled Girl: Melinda Severn - In Bluffdale City park Holly Crandall - Julie Fox directing. Lynn Farley -Outside need to Strike every night. -Laura has idea: Pull in wall, props on stage. Support help present: Secure. Sound and lighting? Keisha Peterso n -Amanda: program s. Concessions. Gloves Eric Peterson for crew. Julie Fox -Laura: house manager. Joanne Frost -Keisha : says Eric can do lights. Ralph Dabling -Dates: May 20, 21, 22, 24 Kerry Severn -Suggested to have a donation box. -No contingency for rain. Hope for no rain Steel Magnolias: and not covid. -Loading scenery Saturday: 4/10/21. 3:30pm The 39 Steps: -Helpers: Nate, Peter, Jared, Ralph, Keisha - In Bluffdale City park -Lighting: Eric Running lighting. -June 24-26, 28. -Rent what Julie has $1800 -Sound : Ralph Annie: -Program: Amanda. Print 100. Keep sma ll -Kerry Severn directing. amount. - 75 % fini shed with big numbers. 3 numbers -Tear down each night for rehearsa ls. that still need to be blocked. -Dress Rehearsal on Thursday. - Want to start with small number to work -Show performances : April 16, 17, 19, 23, on but need Rooster and Hannigan 24. -Some parts missing. Planning on half of -Call time 5:30 original cast to return. -Concessions: Amand a Luker -Annie, Warbucks, Grace returning -House Manager: Laura Garner -Need Rooster, Miss Hannigan. Laura will -Joanne Frost and Regan : Help with find actors as soon as Kerry wants to start backstage . rehearsals. -Gloves for crew: Amanda, prepackaged - performance dates: August 5-7 from Costco. - Lynn Farley can do tickets  2 Old West Days: - Laura will check with school for open -August 14, Always 2nd Saturday of August dates. - Laura probably out of town to see family. - will lose Annie kids -BAAB has requested to Connie Pavlakis to - only need two rehearsals change spot to be more noticed. - sound and mic more complicated - Connie says she is working on it and will - much dancing- Keisha let us know. - most concerned about technical and -Suggested to purchase pictures online and dancers. set up time to have people commit, and to - "The World Would Know" performance, be publicized on Old West Days book and Keisha wants it in show, Kerry says would website. be easy. Very little dancing and get it up to -Lynn Farley: questions using costumes speed. Keisha asks Kerry for how many because of Covid issues. Talked about musical numbers, Kerry will get back to having a less costumes and less props. Keisha. -Connie thinks photo booth is important for - It is Fall break- Oct 15-24- Laura to re- Old West Days. She has asked Lynn to check school availability for Oct 9th week. personally do it even if BAAB does not want - No auditions. Invite soloist back. to. Lynn says if she is going to do it, she wants the BAAB to get credit for it. School: - Get about 30-40 people that return for - BAAB gets to set their dates each week pictures each year. Need more to make it without argument. worth it. - need volunteer photographers, help with Budget: costumes and props. - Okay to pay directors- yes. $500 for small - typically make $400-500 for BAAB each stuff. Big stuff is Laura . year. - No money last year because of Covid. - Laura thinks even if BAAB didn't do it, she - Got grant for $9000. Donation from Holly would be involved because of the for $2500. Mayor says city willing to help. costumes, so might as well do it for the - options to spend money: BAAB. - Buy microphones. Keep current. With City, Miss Bluffdale to buy poles and curtains for dividers. Fall Musical Review: - Need lighting system. - Musical Review or show? Keisha says sold - Keisha: need camera to film. out last time . Diverse numbers. Get 3 Amanda suggest do live stream to show in ensembles of audience. Good to show what lobby for people in the hall. Eric says can BAAB can do. Also, good for getting people get dedicated camera and will hook it up to enthusiastic of being in theater shows again sound board too. Suggested $500 for it, and come out for auditions. Marianne suggest it will cost more: $1000. - Board agreed to do review - Keisha directing it - Proposal : - audience is basically entertainment for 1: participants in the show. Camera syste m: need attachments. Will - October 15-24 week. help to let people in and out.  3 Lynn, Marianne, Melinda, Holly, Laura, - Can Holly help? What do we want to do? Amanda . Talent show. Art Show. Holly declines Laura put forth motion to allot $500 for beca use her husband is ill. She can help but camera . not be in charge. Second: Amanda Luker - Laura wi ll talk with Nate Anderson and Laura change motion to $1000. Amanda Scott Stanley if they want to do it. second motion. All board members voted - Marianne says it is a short time to plan yes. and advertise festival. Also suggestion need tripod, tv, projector, - Keisha suggest BAAB has busy summer if etc. parties involved do not want to do festival Erik will get price and let know. this year. Laura agrees. - ? Do want video only or for photos too . A dedicated camcorder will be better for - Tickets for Annie set to go live on line on zooming in. Laura says keep as ca mcorder May 1st. to be better for zooming in and closeups. - Have 36 tickets sold thus far for Steel Photos can be done by someone else. Magnolias. Ralph: question how to get film to TV? Erik thinks going through YouTube private feed. Next meeting: Filming from booth is not great quality. Quarterly meeting: July 19, 2021. 6:00pm.- Would need to run a cord up to booth if not right before Annie. filming up in booth . APPROVED: J i..uly 19, 2021 - April 23rd_ meet at schoo l to see new school equipment . - Erik: there will only be one angle per night. Someone needs to be manning camera all night and needs to know show for zoom-in angles. 2: Purchase divi sion poles and curtains with Miss Bluffdale. Use at park and school to block off halls to keep people from running back and forth . Amanda suggests block off for ticket, too. - 50-50 split? Laura sa ys maybe not. Miss Bluffdale needs more than BAAB. - Laura will get more information price for poles and curtains and will need another board meeting to vote on it. Arts and Music Festival : - Scott hasn't replied on if do ing it. - Connie didn't like us to have it sa me night as movie night in the park.