Bluffdale Historic Preservation Commission

BLUFFDALE HISTORIC PRESERVATION COMMISSION MEETING AGENDA December 5, 2019 Notice is hereby given that the Bluffdale City Historic Preservation Commission will hold a public meeting Thursday December 5, 2019 at 7:00 PM at the Bluffdale City Hall located at 2222 West 14400 South. Notice is further given that access to this meeting by members of the Historic Preservation Commission may be by electronic means via telephonic conference call. The agenda for this meeting is listed below. Please note that the meeting start time is approximate and subject to change. HISTORIC PRESERVATION COMMISSION BUSINESS MEETING 7:00 PM 1. Invocation* and Pledge of Allegiance*. 2. Approval of November 7, 2019 Meeting Minutes. Business Items 3. Discussion regarding John Lee’s proposed donation of farm implements to the City of Bluffdale. 4. Historic Preservation Commission Business (planning session for upcoming items, follow up, etc.). 5. Adjournment. Dated: November 27, 2019 Caitlyn Miller, AICP Senior Planner, City of Bluffdale In compliance with the American Disabilities Act, individuals needing assistance or other services or accommodation for this meeting should contact Bluffdale City at least 24 hours in advance of this meeting at (801)-254-2200. TTY 7-1-1. *Contact Caitlyn Miller at (801)-254-2200*422 if you desire to give the Invocation or Pledge of Allegiance.  DRAFT – FOR DISCUSSION PURPOSES ONLY BLUFFDALE CITY HISTORIC PRESERVATION COMMISSION MEETING MINUTES Thursday, November 7, 2019 1 Present: Mark Hales, Chair (arrived at 6:56 p.m.) 2 Robin Thraen, Vice Chair 3 Kory Luker 4 Mel Spencer 5 Sheila Spencer 6 Arlene Parry 7 Rhonda Pilcher 8 9 Absent: Andrea Hales 10 John Roberts 11 12 Staff: Caitlyn Miller, Senior City Planner 13 14 HISTORIC PRESERVATION COMMISSION BUSINESS MEETING 15 16 In the absence of Chair Mark Hales, Vice-Chair Robin Thraen called the meeting to order at 6:45 17 p.m. 18 19 1. Invocation and Pledge of Allegiance. 20 21 Arlene Parry offered the invocation. Kory Luker led the Pledge of Allegiance. 22 23 2. Approval of the September 12, 2019, Meeting Minutes. 24 25 Ross Jones moved to approve the minutes of the September 12, 2019, meeting of the Historic 26 Preservation Commission, as written. Mel Spencer seconded the motion. Vote on the 27 motion: Ross Jones-Aye; Mel Spencer-Aye; Sheila Spencer-Aye; Arlene Parry-Aye; Rhonda 28 Pilcher-Aye; Kory Luker-Abstained; Robin Thraen-Aye. The motion passed unanimously 29 with one abstention. Chair Hales was not present for the vote. 30 31 Business Items 32 33 3. Historic Preservation Business (Planning Session for Upcoming Items, Follow-up, 34 etc.). 35 36 Commissioner Jones suggested that going forward meetings commence at 7:00 p.m. rather than 37 6:30 p.m. The consensus of the Commission was to change the meeting time to 7:00 p.m. 38 Commissioner Jones opined that having a large number of Commissioners seemed to make it more 39 difficult to have a quorum present, such as occurred in October. Vice-Chair Thraen observed that 1  DRAFT – FOR DISCUSSION PURPOSES ONLY BLUFFDALE CITY HISTORIC PRESERVATION COMMISSION MEETING MINUTES Thursday, November 7, 2019 1 sometimes Commission Members may be unable to attend, but they can participate by telephone. 2 Discussion ensued on how to facilitate the attendance or telephonic participation by a quorum. 3 4 Vice-Chair Thraen brought up her desire to obtain additional audio recordings from historical 5 Bluffdale residents. She noted that there had been a well-attended birthday party for Dale Crump. 6 That would have been a historically significant event to get oral histories. Discussion took place 7 on the ways to obtain and save oral histories. Commissioner Sheila Spencer suggested a visit with 8 Earl Webb, who could offer family assistance, if needed. 9 10 Vice-Chair Thraen asked Commissioners Mel and Sheila Spencer to develop a list of people who 11 could be interviewed to provide oral histories. Commissioner Luker added that video would also 12 be a valuable medium. Commissioner Jones stated that video recordings are highly valuable since 13 they involve the preservation of historical artifacts in a way that might be unavailable in the not- 14 too-distant future. 15 16 Commissioner Luker suggested that a set of questions be drafted as a starting point. 17 Commissioner Mel Spencer concurred that having a set of prepared questions would elicit better 18 feedback from the older citizens. The Commission discussed the names of people who could 19 potentially be interviewed. It was noted that Dale Crump and Ferris Dansie are veterans of World 20 War II. Commissioner Jones also suggested Boyd Mousley. 21 22 Vice-Chair Thraen suggested that each Commission Member, or pair of Commissioners, choose 23 one person or couple and make an appointment to interview them, particularly war veterans. 24 Commissioner Luker suggested that questions be formulated at tonight’s meeting. 25 26 Chair Hales joined the meeting and assumed the Chair. He stated that John Lee contacted him and 27 wanted to donate four pieces of horse-drawn equipment from 1910 or 1914. They are large, so it 28 was uncertain whether the City could accept them. A City Council Work Session was scheduled 29 for Wednesday, November 13, at 6:00 p.m. where they could discuss the potential donation and 30 possible locations. Chair Hales invited the Commissioners to attend that meeting, if possible. 31 Commissioner Parry reported that the Lions Club at one time had equipment from the Mousley 2  DRAFT – FOR DISCUSSION PURPOSES ONLY BLUFFDALE CITY HISTORIC PRESERVATION COMMISSION MEETING MINUTES Thursday, November 7, 2019 1 Farm on display at the park on 14400 South. Vice-Chair Thraen suggested a location near the 2 statue at Independence as a potential location for a piece of equipment. 3 Commissioner Jones stated that if the equipment can be displayed out in the open, he could put it 4 by the log cabin at the back of his property. Commissioner Jones reiterated that he would be very 5 interested in the equipment, but it would not be undercover at his place. Chair Hales commented 6 that Mr. Lee is looking to get rid of the equipment. Vice-Chair Thraen stated that there is an old 7 schoolhouse near her home that could be a possible site for the equipment. Chair Hales indicated 8 that interested parties could contact Public Works Director, Shane Paddock, for further 9 information. 10 11 Chair Hales reported that he would be tendering his resignation from the Bluffdale Historic 12 Preservation Commission and this would be his last meeting. The General Election votes have not 13 been canvassed yet, but if the vote tallies hold up, he would begin serving on the City Council. 14 15 Mark Hales nominated Robin Thraen to serve as Chair of the Bluffdale Historic 16 Preservation Commission. Ross Jones seconded the motion. 17 18 Robin Thraen nominated Ross Jones to serve as Vice-Chair. Kory Luker seconded the 19 motion. Vote on both motions: Mark Hales-Aye; Ross Jones-Aye; Kory Luker-Aye; Arlene 20 Parry-Aye; Rhonda Pilcher-Aye; Mel Spencer-Aye; Sheila Spencer-Aye; Robin Thraen-Aye. 21 The motions passed unanimously. 22 23 Commissioner Luker suggested that outgoing members of the City Council be interviewed to get 24 their opinions and perspectives regarding their experience as members of the City Council. 25 Commissioner Mel Spencer suggested that they also interview other former members of the City 26 Council. Vice-Chair Thraen suggested that the Commissioners develop questions for the different 27 interviews and present them at the next Historic Preservation Commission Meeting. 28 29 Technology options were discussed. Senior City Planner, Caitlyn Miller reported that the City has 30 cameras with memory cards available for use that would allow the data stored on them to be 3  DRAFT – FOR DISCUSSION PURPOSES ONLY BLUFFDALE CITY HISTORIC PRESERVATION COMMISSION MEETING MINUTES Thursday, November 7, 2019 1 downloaded to computers and allow interviews to be videoed. Commissioner Jones suggested that 2 the questions be developed and interview assignments made. Chair Hales stated that the questions 3 could be loosely worded to allow for flexibility when conducting interviews since the interviewees 4 love to share their stories. 5 6 Vice-Chair Thraen suggested that all of the Commissioners compile a list of questions to be 7 presented at the next meeting. Commissioner Jones emphasized the urgency of conducting 8 interviews since some potential interviewees are quite advanced in age. For example, one 9 individual is close to turning 105 years old. Ms. Miller emphasized the need to get the stories 10 recorded before they are lost. Chair Hales added that making videos of the individuals and their 11 artifacts or photos would be important. 12 13 Vice-Chair Thraen remarked that once the interviews are collected, they could be incorporated into 14 Bluffdale Days festivities. Commissioner Pilcher was still working through how to incorporate 15 social media into the historical preservation effort. It was noted that the City’s Emergency 16 Program Manager, Natalie Hall, is an outstanding resource for posting items on social media. 17 Commissioner Luker suggested that items be posted on a regular basis to generate interest in the 18 historical heritage of Bluffdale. 19 20 Ms. Miller reported that the Commission also discussed the idea of reserving a portion of the 21 City’s monthly newsletter to providing information on items of historical significance and 22 educating the public. In response to Vice-Chair Thraen’s question regarding the amount of space 23 available in the newsletter, Chair Hales stated that it could be brief and include hot links to other 24 sites germane to the article. Ms. Miller added that the Historic Preservation Commission has a 25 dedicated page on the City’s website as well. 26 27 In response to Vice-Chair Thraen’s question as to whether there were funds in the Commission 28 budget to purchase frames for photos, Ms. Miller replied in the affirmative. They could be placed 29 behind the display cases. In response to the question regarding the deadline for placing items in 30 the newsletter, Ms. Miller stated that it was at the beginning of the last week of the month. At 4  DRAFT – FOR DISCUSSION PURPOSES ONLY BLUFFDALE CITY HISTORIC PRESERVATION COMMISSION MEETING MINUTES Thursday, November 7, 2019 1 each of the Commission Meetings, a Commission Member would be assigned to submit a story for 2 inclusion in the newsletter. Discussion ensued on the types of stories to include and the process 3 for submitting them. The first was to be due in January. In the December newsletter and teaser 4 could be included to announce forthcoming stories. Commissioner Pilcher read a piece on how 5 Bluffdale got its name, which would be included in the newsletter in December. 6 7 Commissioner Mel Spencer shared additional historical information on how Bluffdale got its 8 name. It was determined that the information needs to be verified to ensure the accuracy of the 9 history that is provided to the citizens of Bluffdale. Chair Hales observed that this discussion 10 underscores the importance of getting histories written down, especially those that come from 11 primary sources, such as personal journals. Relying on memories can be risky. Chair Hales stated 12 that this discussion also underscores the importance of having the Historic Preservation 13 Commission vet stories before they are printed and disseminated to the public. 14 15 In response to Vice-Chair Thraen’s question regarding how to remedy the differences of opinion 16 on the historical piece written by Commissioner Pilcher, Commissioner Luker first asked when the 17 history was written. He noted that the city where he grew up did not exist when he was born, but 18 he refers to it as the city in which he was born. Commissioner Mel Spencer stated that the history 19 would be determined by the dates people were in the area. For example, the name Mousley would 20 not have been used prior to the arrival of Mousley family. Chair Hales stated that historical details 21 are difficult to pin down and the chronology may not be as important as the overall history of the 22 name. 23 24 In response to Vice-Chair Thraen’s question as to whether the Commission wanted to approve the 25 piece written by Commissioner Pilcher, Commissioner Mel Spencer did not object as long as it 26 does not specify the sequence of events. The consensus was to include Commissioner Pilcher’s 27 piece in the December newsletter. 28 29 Commissioner Mel Spencer had historical pictures he wished to share. 30 31 The next Commission Meeting was scheduled for December 5 at 7:00 p.m. 5  DRAFT – FOR DISCUSSION PURPOSES ONLY BLUFFDALE CITY HISTORIC PRESERVATION COMMISSION MEETING MINUTES Thursday, November 7, 2019 1 2 Chair Hales reported that his resignation would go into effect at the conclusion of tonight’s 3 meeting. The number of Commission Members would decrease to nine, which would require five 4 for a quorum. His wife, Commissioner Andrea Hales, would be able to attend meetings after his 5 resignation. 6 7 6. Adjournment. 8 9 The Historic Preservation Commission Meeting adjourned at 7:42 p.m. 10 11 12 13 __________________________________ 14 Caitlyn Miller, AICP 15 Senior Planner, City of Bluffdale 16 17 Approved: _________________________ 6