Healthy Bluffdale Coalition

HEALTHY BLUFFDALE COALITION BOARD MEETING AGENDA - Minutes Tuesday, March 25, 2025 Notice is hereby given that the Bluffdale City Healthy Bluffdale Coalition will hold a coordination meeting Tuesday, March 25, 2025, at the Bluffdale City Fire Station #92 Bluffdale, Utah, scheduled to begin at 7:00 PM, or as soon thereafter as possible. Meeting Agreements: ● This is an open, public meeting that is being recorded ● Assume positive intent - We are all here with positive intent to help make life better for our community. ● Stay Present - Your thinking is focused on the work. ● All Board Members get a chance to speak - No one monopolizes air time. ● Everyone Listens - You are actively listening when someone is speaking - not thinking about your response. ● One person talks at a time without interruption. ● Respect all perspectives and ideas ● Start and end on time. ● It’s okay to disagree - Disagreement is done respectfully ● It‘s not okay to blame, shame or attack yourself or others ● It’s okay to have silence ● Accountability - Each person is accountable for their behavior. AGENDA Board Members In Attendance: Jona Stapley-Chaudhry, Liz Barney, Lynn Farley, Michelle Cameron, Heidi Wallis (virtual) Also in attendance: Andrew Jones, April Jones, Ashley Taylor (virtual) Absent: Camille Van Wagoner Hawkins Objectives ● The Board - will review and celebrate progress. ● The Board - will plan and align on upcoming programs and events ● The Board - will strengthen coalition leadership and governance ● The Board - will vote on action items. 1. 7:00 pm - Welcome and Introduction a. Started at 7:03 pm 2. 7:05 pm - Minute & Agenda Review - 5 min a. February 11, 2025 Meeting Minutes i. Vote on February 11, 2025 Meeting Minutes 1. Can’t vote b. February 25, 2025 Meeting Minutes i. Vote on February 25, 2025 Meeting Minutes 1. Lynn move to approve minutes, Michelle 2nd.  2. Unanimously Jona, abstained - was absent c. March 11, 2025 Meeting Minutes i. Vote on March 11, 2025 Meeting Minutes 1. Liz move to approve 2. Lynn 2nd 3. Unanimously approved d. Deadline for the HBC Meeting Agendas i. City requirements is 24 hours before 1. Previous chair asked for 10 days before due date. 2. Tami at the city prefers the Friday before. 3. Change format to include board member reports 4. Liz can send them on Wednesdays 5. Create deadline for Wednesday prior to meeting, all board members are responsible for placing their own items in their section 3. 7:10 pm - Healthy Bluffdale Business - 20 min a. Event Workgroup Report - i. Staying Connected with your Teens Workshop - Liz Barney - 5 min 1. Modified location to city hall, working with BAAB, 2. Need additional helpers and facilitators for kids 3. $250 budget approved without a vote - but need more money. 4. Need to provide dinner for 5 sessions. 5. Jona moves to allow for up to $2500 for 5 dinners & art supplies 6. Liz seconds 7. Unanimously passed 8. Share flyers - put in the google doc the locations where you put flyers. 9. Jona will follow up with email list 10. On city Website ii. Trails Walk - 5 min - Lynn Farley & Michelle Cameron 1. 2 dates scheduled 3/31 Vintage Park, and 4/7 Station 92 2. Parter with WCG - they are providing refreshments and water adn leading a feedback session after iii. Summer Kickoff - Collaborate with BAAB (April) 1. Date: June 17th 2. BAAB CEC is planning it, Art project, food truck night, art vendors, make bracelets, dance studio performance, painting rocks with uplifting messages, chalk art, firearm safety, pill disposal, vendors, community garden, they will get a plan, an approval and then let us know how to support them. 3. Put on agenda for next time to create a workgroup to participate and support- find a workgroup chair.  4. Ruth would love to do art therapy courses. b. Upcoming training needs/process clarification i. Bryce Summit - registration open 1. June 11-13 a. Lynn, Jona, Ashley, Andrew, and April have Ashley register through the city b. 1 -2 open spots to offer at the net HBC meeting ii. SAPS - Ogden May 12-16 1. Will revisit at next meeting after Ashley gets more information c. Board Priorities, & Responsibilities - i. Board Member Update 1. Thank you to Melissa & Keeley Henderson a. Sign and write on the cards 2. Discuss board communication preferences a. Group me is the best choice b. Mute notifications if they are outside of “work” hours c. Decision-making needs to be made in public meetings, not in group-me d. Suggestion to pin the next agenda to the top of Group me? Somewhere easy to make changes/additions e. Different groups for different workgroups. 3. Review board member applications and processes a. Onboarding new board members b. Create a standing response to new inquiries - establish that it is a working board, not sitting board, c. Work to establish minimum requirements for future to apply to be a board member d. Have a QR code ready to apply on the website ii. Review Roles & Responsibilities Document 1. Each board member will review the bylaw draft individually and make comments on the document and be prepared to vote or propose changes for the next meeting iii. Social Media, Website, & Newsletter Needs - Lynn Farley 1. Lynn will report items to Amanda 2. Have $2500 of marketing money - GOAT 3. Move to next meeting iv. Treasurer/Budget Updates - Jona Stapley 1. Moved to next meeting  v. Review/Amend Healthy Bluffdale Coalition Bylaws 1. Review and discuss proposed HBC bylaws - Lynn Farley a. Moved to next meeting vi. Updated meeting times. 1. Vote on Coalition and Board Meeting time update. Move all meetings to 6:30 pm. a. Move to next meeting d. Volunteers for April, May & June’s food incentives at meetings - i. Move to next meeting April - Michelle Cameron May - June - Voting/Approval e. Review upcoming meeting dates & times i. Future appointment/meeting/Q&A with Mayor Hall - Ashley Taylor 1. Ashley will talk with mayor for dates ii. Board member retreat - purpose & goals - Move to next meeting 1. Working retreat 2. Use wellness farm, or Sundance, 3. Create objectives for working retreat a. Bylaws, roles & responsibilities b. Marketing c. Connection iii. April 8, 2025 - Coalition meeting Prioritize for next meeting: - Treasurer report - Bylaws - Roles/responsibilities - Review new board members Next Healthy Bluffdale Coalition Meeting: April 8th, 2025 @6:30 pm, then voting members SOCIAL MEDIA - Notes for Amanda - Staying connected with your teens, pay to increase presence on social media - Also put on BAAB socials - Advertise for youth board member Write up for newsletter - with county flyer and need for youth members! Approved 04-08-2025