City Council

PROCEEDINGS OF THE CITY COUNCIL OF BOSSIER CITY STATE OF LOUISIANA TAKEN AT THE REGULAR MEETING JUNE 19, 2018 The City Council of the City of Bossier City, State of Louisiana, met in regular session in Council Chambers, 620 Benton Road, Bossier City, Louisiana, June 19, 2018, at 3:00 PM Invocation was given by Council Member Scott Irwin Pledge of Allegiance led by Council Member David Montgomery, Jr. Roll Call as follows: Present: Honorable Councilor Jeffery Darby, President, Honorable Councilors, David Montgomery, Jr, Timothy Larkin, Scott Irwin, Don Williams, Jeff Free and Thomas Harvey Also Present: Mayor, Lorenz Walker, City Attorney, Jimmy Hall and City Clerk, Phyllis McGraw. By: Mr. Irwin Motion to approve minutes June 5, 2018, Regular Meeting and dispense with the reading. Seconded by Mr. Free No comment Vote in favor of motion is unanimous with the exception of Mr. Williams who stepped out momentarily and was not present for this vote. He walked back in after this vote. By: Mr. Free Motion to approve Agenda. Seconded by Mr. Harvey No comment Vote in favor of motion is unanimous Ceremonial Matters/ Recognition of Guests: Mr. Darby welcomed the Bossier Youth Leadership students from Airline High School Committee Reports: Mark Hudson, City Engineer - gave a monthly project update going over the various City projects. He noted that the Shed Road Project was only about 65% complete but would not be finished by completion deadline. Stacie Fernandez, Finance Director gave Council and Administration the Monthly Financial Report noting that City employment numbers were up and the Sales Tax numbers are up 7.2% from this time last year. Tad Hamilton , I.T. Analyst gave Council and Administration an extensive look at the I.T. Department and services and projects. Unfinished Business: The following Ordinance offered and adopted: Ordinance No. 54 Of 2018 AN ORDINANCE APPROPRIATING $12,300.00 FROM THE 2018 RIVERBOAT CAPITAL PROJECTS FUND TO HIRE MIKE MCSWAIN ARCHITECT TO PROVIDE EXTERIOR CONCEPTUAL DESIGNS THAT FIT THE NORTH BOSSIER CAMPUS _____________________________________________________________________________  WHEREAS, the schematic design for the proposed YMCA needs to have an exterior conceptual design that blends with the already existing tennis facility; and NOW, THEREFORE BE IT ORDAINED by the City Council of Bossier City, Louisiana, in regular session convened that $12,300.00 is hereby appropriated from the Riverboat Gaming Capital Projects Fund to hire Mike McSwain Architect to provide an exterior conceptual design that fits the North Bossier Campus particularly the tennis facility. The above and foregoing Ordinance was read in full at open and legal session convened, was on motion of Mr. Scott Irwin, and seconded by Mr. David Montgomery, Jr., and adopted on the 19th, day of June, 2018, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Free and Mr. Harvey NAYS: Mr. Williams ABSENT: none ABSTAIN: none ____________________________ Jeffery D. Darby, President ____________________________ Phyllis McGraw, City Clerk The following Ordinance offered and adopted: Ordinance No. 55 Of 2018 ADOPT AN ORDINANCE TO APPROPRIATE FUNDS TO PURCHASE A TRACK HOE AND A CRANE TRUCK FOR THE USE WITHIN THE UTILITY DEPARTMENT AT A COST OF $210,000.00 TO COME FROM THE WATER & SEWER CAPITAL AND CONTINGENCY FUND WHEREAS, The Utility Department has progressed into more in-house repairs and is finding the city’s current mini excavators limit the city’s ability to move quickly, safely and efficiently. The purchase of a larger track hoe (excavator) and a crane truck will help reduce costs to the city by expediting work, minimizing pavement repairs and eliminating rental fees. It will also make for a safer working environment. (see attached for estimated detailed breakdown of the costs); and WHEREAS, $210,000.00 may be appropriated from the Water & Sewer Capital and Contingency Fund. NOW, THEREFORE, BE IT ORDAINED by the City Council of Bossier City, Louisiana, in regular session convened, that the Bossier City Council does hereby appropriate $210,000.00 to come from the Water & Sewer Capital and Contingency Fund to purchase a Track hoe and a Crane Truck for use within the Utility Department.  The above and foregoing Ordinance was read in full at open and legal session convened, was on motion of Mr. David Montgomery, Jr., and seconded by Mr. Scott Irwin, and adopted on the 19th, day of June, 2018, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none ____________________________ Jeffery D. Darby, President ____________________________ Phyllis McGraw, City Clerk The following Ordinance offered and adopted: ORDINANCE NO. 56 of 2018 ADOPT AN ORDINANCE AUTHORIZING THE MAYOR TO SIGN ALL DOCUMENTS FOR THE UNION PACIFIC RAILROAD CROSSING PERMIT REQUIRED FOR THE SHED ROAD TO AIRLINE 42” WATER MAIN EXTENSION PROJECT AND AUTHORIZES THE PAYMENT OF LICENSE FEE FROM THE WATER CAPITAL IMPROVEMENT ASSESSMENT FUND. WHEREAS, the City of Bossier City has designed and is planning the Shed Road the Airline Drive 42” Water main extension project; and WHEREAS, the project requires the boring of the Union Pacific Railroad Crossing at Shed Road and the entering into a Pipeline Agreement as required by the railroad; and WHEREAS, there is a one-time required license fee of Six thousand and five dollars ($6005.00) to be funded from the Water Capital Improvement Assessment Fund; and NOW, THEREFORE, BE IT ORDAINED by the City Council of Bossier City, Louisiana in regular session convened, that Mayor Lorenz J. Walker is hereby authorized to sign and all documents necessary to further the Union Pacific Pipeline Agreement and hereby authorizes the funds from the Water Capital Improvement Assessment Fund. BE IT FURTHER RESOLVED THAT Mayor Lorenz J. Walker is hereby authorized to sign all agreements necessary to acquire the necessary right of entry for the water main extension project from the Union Pacific Railroad. The above and foregoing Ordinance was read in full at open and legal session convened, was on motion of Mr. David Montgomery, Jr., and seconded by Mr. Don Williams, and adopted on the 19th, day of June, 2018, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none ____________________________ Jeffery D. Darby, President ____________________________ Phyllis McGraw, City Clerk The following Ordinance offered and adopted: ORDINANCE NO. 57 OF 2018 AN ORDINANCE REPEALING ORDINANCE NUMER 153 OF 1994 AND REPLACING WITH REVISED ORDINANCE AUTHORIZING THE CITY OF BOSSIER CITY, LOUISIANA, DEPARTMENT OF PUBLIC UTILITIES, ENVIRONMENTAL AFFAIRS DIVISION, TO PREVENT THE INTRODUCTION OF EXCESSIVE AMOUNTS OF FATS, OIL AND GREASE (FOG) INTO THE CITY’S PUBLICLY OWNED TREATMENT WORKS (POTW) WHICH INCLUDES THE SEWER COLLECTION LINES, SEWER LIFT STATIONS AND THE WASTEWATER TREATMENT FACILITIES. WHEREAS, the City of Bossier City provides and maintains facilities for the collection, conveyance, and treatment of domestic wastewater to promote the health, safety and convenience of its people and the safeguarding of a water source common to all; and WHEREAS, to prevent illegal discharge and/or dumping of excessive amounts of Fats, Oil and Grease into the sewer collection system of the City of Bossier City, Louisiana; and WHEREAS, it is the obligation of food service establishments to prevent excessive quantities of fats, oil and grease from entering the POTW System; and WHEREAS, it shall be mandatory that the effluent from food service establishments meet and adhere to certain limitations as set forth by the City of Bossier City, Louisiana, Code of Ordinances, Section 28-83; and WHEREAS, food service establishments shall obtain permits to maintain traps and interceptors in good working order. NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Bossier City, Louisiana, in regular session convened, adopt an Ordinance titled, Grease Trap Control Ordinance as follows: SECTION 1. GENERAL PROVISIONS 1.1 Purpose and Policy: This Ordinance sets forth uniform requirements for controlling the discharge and routine maintenance of grease traps, and grease interceptors. The objectives of this Ordinance are: (a) to prevent the introduction of excessive amounts of FOG into the POTW system which may interfere with the operation of the POTW system or contaminate the resulting sludge. (b) to allow for the normal flow of sewage in the POTW system and prevent blockages of the City’s POTW system causing sewer backup and flooding of residential and commercial buildings resulting in monetary liability to the City of Bossier City. (c) to provide the City of Bossier City with the authority to recover the cost incurred in cleaning and maintaining the POTW system and disposing of the FOG waste, and any liability incurred by damages resulting from the flooding of residential and/or commercial buildings. (d) to prevent over spillage and/or dripping of used cooking oil or grease onto the ground from storage containers causing blockages to stormwater inlets resulting in stormwater contamination, malodorous and noxious odors and violations of the Clean Water Act with regards to storm water regulations imposed on the City of Bossier City. (e) to provide the City of Bossier City, Louisiana, with authority to collect fines, and permit fees for the monitoring of food service establishments discharging high strength FOG wastewater as described in Ordinance No. 88 of 1992. (f) to establish a permitting program for regulating grease interceptors and grease traps. (g) to require all food service establishments to submit to the City of Bossier City a completed waste manifest for the proper pumping and disposal of FOG waste in accordance with Federal ,State and local regulations. 1.2 Definitions Unless a provision explicitly states otherwise, the following terms and phrases, as used in this Ordinance, shall have meanings hereinafter designated: (a) “Controlling Authority” shall refer to the City of Bossier City, Louisiana. (b) “Fats, Oil and Grease” (FOG) shall mean organic compounds derived from animal and/or plant sources that contain multiple carbon chain triglyceride molecules. These substances may solidify or become viscous at temperatures between thirty-two (32) degrees Fahrenheit and one hundred fifty (150) degrees Fahrenheit (0 degrees- 65 degrees Celsius). Commonly these substances are byproducts generated by the practice of cooking or preparing food. They are also found in such food substances  as salad dressings, sauces and marinades, and baking oils and butter products. (c) “Food Service Establishment” shall mean those establishments primarily engaged in activities of preparing, serving, or otherwise making available for consumption by the public such as a restaurant, commercial kitchen, caterer, hotel, school, hospital, prison, correctional facility, and care institution. These establishments use one or more of the following preparation activities: cooking by frying (all methods), baking (all methods), grilling, sautéing, rotisserie cooking, broiling (all methods), boiling, roasting, toasting, or poaching. Also included are infrared heating, searing, barbecuing, and any other food preparation activity that produces a hot, non- drinkable food product in or on a receptacle that requires washing. (d) “Grease Interceptor” shall mean a device designed and installed so as to separate and retain deleterious, hazardous, or undesirable matter from normal waste and permit normal sewage or liquid wastes to discharge into the collection system by gravity. (e) “Grease trap or Trap” shall mean a small reservoir built into the wastewater piping a short distance from the grease producing area. (f) “Grab Sample” shall mean a sample, which is taken from a waste stream on a one-time basis with no regard to the flow in the waste stream and without consideration of time. (g) “POTW” shall mean Publicly Owned Treatment Works. (h) “Manifest” shall mean the written, multi-part documentation detailing the generator of the grease trap or interceptor waste, and identifying the transporter and the disposal facility for the waste. (i) “Used Cooking Oil Storage Container” shall mean a tank with no plumbing to the sanitary sewer system, or storm water drains, designed for holding spent fry grease which must be picked up and hauled off-site for proper disposal or recycling. (j) “User” shall mean any person, including those located outside the jurisdictional limits of the City of Bossier City, who contributes, causes or permits the contribution or discharge of wastewater into the sewers within the city’s boundaries, including persons who contribute such wastewater from mobile sources, such as those who discharge hauled wastewater. SECTION 2. FATS, OIL AND GREASE DISCHARGE PROHIBITIONS 2.1 no food service establishment shall introduce or cause to be introduced into the POTW system any wastewater containing pollutants, grease or spent cooking oil, which may cause pass through or interference. Furthermore, no User or food service establishment may contribute the following substance to the POTW system: (a) no discharge of fats, oil and grease in concentration greater than 100 mg/l that will cause an obstruction to the flow in a sewer, or pass through or interfere with the POTW operations. (b) no discharge of improperly shredded garbage, animal guts or tissues, paunch manure, bones, hide, hair, fleshings, or entrails. (c) no discharge wastewater with temperatures in excess of 150 F to any grease interceptor, or grease trap. (d) no discharge of waste from food waste disposal units to any grease interceptor or grease trap. (e) no discharge of caustics, acids, solvents, or other emulsifying agents shall be introduced to any grease interceptor, or grease trap including floor drains connected to said traps. (f) no outdoor cleaning of equipment, floor mats or any type filter screens in an area where wastewater can flow to a gutter, storm drain or street. (g) no outdoor power washing of parking lot or any other impervious surface using acids, caustics, soaps, detergents, or any type of emulsifying agent that would leach, flow, drain or otherwise discharge into any ditch, storm drain, street, or gutter which would contaminate any state waterway. SECTION 3. GREASE TRAP AND GREASE INTERCEPTOR CONSTRUCTION REQUIREMENTS 3.1 Grease Trap or Interceptor Size and Installation Approval: Grease interceptors or grease traps shall be provided when, in the opinion of the City’s plumbing inspector, they are necessary for the proper handling of liquid waste containing fats, oils and grease, flammable waste, sand, solids or other ingredients harmful to the POTW system. The plumbing inspector shall calculate the proper size and approve the installation of the grease interceptor and/or grease trap prior to discharge to the POTW system. 3.2 Grease Interceptor or Grease Trap Location: Grease interceptors or grease traps shall be installed at a location where it shall be easily accessible for inspection, cleaning, and removal of intercepted fats, oil and grease. The grease interceptor or grease trap may not be installed in any part of the building where food is handled. Location of the grease interceptor or grease trap must meet the approval of the city’s plumbing inspector. SECTION 4. GREASE INTERCEPTOR AND GREASE TRAP MAINTENANCE 4.1 Maintenance: It shall be the responsibility of all food service establishments to properly maintain their grease interceptor and/or grease trap in an effective operating condition at all times and at their expense. Failure to properly maintain interceptor and/or grease trap in an effective operating condition may result in the Utility Director or Designee issuing a written notice to the food service establishment to immediately notify their grease pumping company to have the grease interceptor or grease trap pumped out completely of its contents and washed out within time period specified by the Utility Director or Designee. Grease interceptors and grease traps shall be free of any accumulated grease cap and sludge pocket as required by the city. Grease interceptors and grease traps shall be kept free of inorganic solid materials such as grit, sand, rocks, gravel, eating utensils, cigarettes, shells, towels, rags, etc. which could settle into this pocket and thereby reduce the effective volume of the device. 4.2 Grease Interceptor or Grease Trap Pumping Frequency: Individual permits or any other type of control mechanism used shall establish the frequency of cleaning grease interceptors or grease trap waste. The cleaning of the grease interceptor or grease trap shall include the complete pump out of the contents of the grease interceptor or grease trap. Decanting of the supernate back into the grease interceptor or grease trap will not be allowed. Discharging of the grease interceptor or grease trap waste back into any part of the POTW system or any privately owned sewer collection system is prohibited. SECTION 5. PERMITS 5.1 General Procedure: All food service establishments that may potentially introduce FOG into the POTW system are required to obtain a grease interceptor or grease trap control permit application. It is unlawful for any food service establishment to knowingly discharge fats, oil and grease waste in amounts that cause, or may cause, obstruction to the flow in the POTW system resulting in interference. False or misleading information on an application may result in the denial of the permit application, revocation of the permit if it has been issued, and/or the termination of water and sewer service, in addition to other penalties as provided in this Ordinance. 5.2 Permit Issuance and Duration: When an application has been reviewed and approved by the Utility Director or Designee according to all rules in this Ordinance, and all appropriate fees have been paid, a permit will be issued for a period of not more than three years from the date of approval. The permit holder shall apply for renewal of the permit at least 60 days prior to the permit’s expiration date. A permit may be terminated at any time when the Utility Director or Designee finds that the permit holder has violated the conditions of the permit. 5.3 Permit Modification: The terms and conditions of the Grease Trap or Interceptor Discharge Control Permit is subject to modification by the controlling authority during the term of the permit as limitations or requirements are identified or modified, or other just cause exists. 5.5 Permit Fees: Permit fees shall be established to recover the cost incurred by the City of Bossier City in permitting all food service establishments. The annual cost for each permit shall be set at One Hundred Forty Dollars ($140.00). 5.6 Transfer: Permits are provided to individual food service establishments. No permit may be reassigned, sold, or transferred. In the event of the transfer of ownership of a food service establishment, a new permit application and permit shall be required. 5.7 Duty to comply: All food service establishments shall take the necessary steps to minimize or correct any adverse impact to the POTW system or the environment resulting from noncompliance with the permit issued, including, but not limited to accelerated or additional monitoring as necessary to determine the nature and impact of the noncompliance. 5.8 Permit exemption: The following establishments shall be exempt: (a) any establishment that operates for a maximum duration of seven (7) days in connection with an annual event, such as a fair, carnival, circus, public exhibition or other public gathering, (b) any establishment that sells or serves prepackaged or precooked foods that would require warming only or served without additional processing or cooking in a manner in which washing is not required, so as not to introduce grease or grit into the POTW system, ( c) any establishment serving only snow cones, drinks or ice cream products, (d) any grocery or convenience stores without food preparation, meat cutting or packaging, delicatessens or bakeries, or, (e) any daycare centers which primarily serve microwave dishes, using single service items, served in a manner in which washing is not required, so as not to introduce grease or grit into the POTW system. SECTION 6. REPORTING REQUIREMENTS 6.1 Manifest Requirements: It shall be the responsibility of the owner of any food service establishment to provide a complete copy of a grease interceptor or grease trap waste manifest to the city. Each individual permit or other type of control mechanism shall establish the due date for the submittal of a waste manifest. Minimum information required on each waste manifest shall include: (a) name and address of person or company pumping and transporting grease trap waste. (b) number of gallons pumped from the grease trap. ( c) name and address of person or company receiving grease trap waste. (d) date(s) showing when grease trap was pumped and delivered to final disposal site. (e) waste manifest and/or transporter number. (f) signatures food service establishments, pumper/haulers, and the person receiving the waste. Failure to submit waste manifest within the time period described by permit shall be a direct violation of this Ordinance. SECTION 7. MONITORING Representatives of the City of Bossier City may sample and inspect a food service establishment’s site at any reasonable time. It shall be unlawful for any food service establishment to refuse to allow the city to enter the food service establishment’s premises during business hours to determine whether the food service establishment is complying with all requirements of this Ordinance. The food service establishment shall allow access to all parts of the premises for the purpose of inspection, sampling, records examination, copying and the performance of all other duties. If evidence shows the grease interceptor or grease trap is not in compliance with this Ordinance, or if the food service establishment has not submitted a manifest or other document(s) as required by this Ordinance, the food service establishment will be in violation of this Ordinance and shall be subject to enforcement actions. SECTION 8. ENFORCEMENT 8.1 Written Notice: The Utility Director or Designee shall issue a written Notice of Violation and/or a pumping/ Maintenance Order to a User for: (a) Failure to properly maintain (clean-out or pump) the grease interceptor or trap in accordance with the provisions of this Ordinance; (b) Contributing to a FOG related sewer overflow or potential FOG related sewer overflow if the facility’s grease interceptor or trap is out of compliance with this Ordinance upon investigation of the incident; (c) Failure to provide access to the facility for inspections, pumping logs, and records, or access to oil and grease management devices for sludge measurements and sampling, by an authorized city employee; (d) Failure to timely obtain or renew a Grease Interceptor or Grease Trap Control Permit,  (e) Failure to pay required permit fee, (f) Failure to correct a previous violation by an established deadline. 8.2 Fines: The Utility Director or Designee may issue a fine to any food service establishment for any violation of this Ordinance and/or permit requirements. Any food service establishment that is found to have violated this Ordinance will be fined not less than five hundred dollars ($500.00) for each offense. Each day, or portion thereof, in which a violation occurs or is permitted to continue is a separate and distinct offense and will be fined accordingly. 8.3 Failure to pay fines: Failure to pay a fine or fines for any violation(s) cited under this Ordinance shall be grounds for termination of water services until such time as full compliance has been achieved. The Utility Director or Designee shall issue a written notice informing the User of the date on which water services will be terminated. 8.4 Cost of Repair: If the city determines that a User is responsible for a sewer system blockage, overflow, or mechanical failure, the User shall be issued a written Notice of Significant Noncompliance and charged a fine of five hundred dollars ($500.00) plus repair cost including any environmental coast such as but not limited to; pumping and removing of fats, oil and grease, treatment and final disposal cost of waste. The above and foregoing Ordinance was read in full at open and legal session convened, was on motion of Mr. Don Williams and seconded by Mr. Jeffery Darby, and adopted on the 19th, day of June, 2018, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none ____________________________ Jeffery D. Darby, President ____________________________ Phyllis McGraw, City Clerk The following Ordinance offered and adopted: ORDINANCE NO. 58 OF 2018 AN ORDINANCE TO APPROPRIATE $76,017 TO COME FROM THE 2015 LCDA BOND ISSUE TO BE USED TO SUPPLEMENT THE ALREADY APPROPRIATED $3,485,000 FOR THE DESIGN AND SURVEY OF THE WALTER O. BIGBY CARRIAGEWAY.  ________________________________________________________________ WHEREAS, Ordinance 3/2017 appropriated $1.9 million and Ordinance 45/2015 appropriated $1.4 million and Ordinance 1/2018 appropriated $185,000 all to be used for the design and surveys for the Walter O. Bigby Carriageway; WHEREAS, the addition of an access driveway for the GreenAcres Office Park to connect to Citizens Bank Drive will necessitate substantial alterations to the Carriageway Bridge requiring additional engineering valued at $76,017; NOW, THEREFORE, BE IT ORDAINED that the City Council of Bossier City, in regular session convened, does hereby appropriate an additional $76,017 to come from the 2015 LCDA BOND ISSUE to be used to supplement the already appropriated $3,485,000 for the design and survey of the Walter O. Bigby Carriageway. BE IT FURTHER ORDAINED, that the Mayor is hereby authorized to sign any and all instruments in connection with the furtherance of this Ordinance. The above and foregoing Ordinance was read in full at open and legal session convened, was on motion of Mr. David Montgomery, Jr. and seconded by Mr. Thomas Harvey, and adopted on the 19th, day of June, 2018, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none ____________________________ Jeffery D. Darby, President ____________________________ Phyllis McGraw, City Clerk The following Ordinance offered and adopted: ORDINANCE NO. 59 OF 2018 AN ORDINANCE TO APPROPRIATE $100,000 TO COME FROM THE RIVERBOAT CAPITAL PROJECTS FUND TO SUPPLEMENT THE $160,000 ALREADY APPROPRIATED FOR THE DEVELOPMENT OF A BROWNLEE ROAD AT AIRLINE DRIVE RIGHT TURN LANE. ________________________________________________________________ WHEREAS, The lowest qualified bid for the Brownlee Road at Airline Drive Right Turn Lane exceeded the budgeted amount for the project; NOW, THEREFORE, BE IT ORDAINED that the City Council of Bossier City, in regular session convened, does hereby appropriate $100,000 to come from the Riverboat Capital Projects Fund to supplement the $160,000 already appropriated for the development of a Brownlee Road at Airline Drive Right Turn Lane. BE IT FURTHER ORDAINED, that the Mayor is hereby authorized to sign any and all instruments in connection with the furtherance of this Ordinance. The above and foregoing Ordinance was read in full at open and legal session convened, was on motion of Mr. Thomas Harvey and seconded by Mr. Jeff Free, and adopted on the 19th, day of June, 2018, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none ____________________________ Jeffery D. Darby, President ____________________________ Phyllis McGraw, City Clerk By: Mr. Williams Motion to amend the agenda to add the approval of reading of the Brownlee Road at Airline Drive right hand turn lane bids that were read several weeks ago. Seconded by Mr. Montgomery, Jr. No comment Vote in favor of motion is unanimous By: Mr. Montgomery, Jr. Motion to approve Agenda as amended. Seconded by Mr. Free No comment Vote in favor of motion is unanimous By: Mr. Harvey Motion to approve reading of the Brownlee Road at Airline Drive right hand turn lane bids. Seconded by Mr. Montgomery, Jr. No comment Vote in favor of motion is unanimous The following Ordinance offered and adopted: ORDINANCE NO. 60 of 2018 AN ORDINANCE TO AUTHORIZE THE CITY TO ENTER INTO A PURCHASE ORDER CONTRACT WITH B & G LAWN MAINTENANCE, LLC TO PROVIDE PROFESSIONAL LANDSCAPE MAINTENANCE FOR THE AREA KNOWN AS THE EAST BANK DISTRICT AND PLAZA WHEREAS, the City of Bossier City is desirous of enhancing and maintaining the landscaped area in the East Bank District; and WHEREAS, the City of Bossier City has recently officially opened and reviewed the Request for Proposals for the Landscaping and Maintenance of the East Bank District and Plaza areas; and  WHEREAS, the selected proposal has the most responsive and advantages to the city is B & G Lawn Maintenance, LLC; they are a qualified company and will provide to the City of Bossier City the proper management and care of the landscaped areas that are needed; and WHEREAS, the B & G Lawn Maintenance, LLC agreement with the City of Bossier City will provide landscape management and care all of the landscaped areas located throughout the area for the fee of Forty-Two Thousand dollars ($42,000.00); and WHEREAS, the purchase order contract period will be for one year with a two year renewal of the contract all funds for this purchase order contract shall come from the HOTEL MOTEL FUND for the current year and renewal years; and NOW, THEREFORE, BE IT RESOLVED by the Bossier City Council in regular session convened does hereby authorize the City of Bossier Purchasing Agent to enter into an agreement and purchase order contract with B & G Lawn Maintenance, LLC, Inc. to provide all landscape maintenance for the East Bank District beginning July 1, 2018 for annual amount of $42,000.00 be billed monthly fee of $3,500 per month with funds to come from the Hotel – Motel Tax Funds. BE IT FURTHER RESOLVED THAT Mayor Lorenz J. Walker is hereby authorized to sign any and all documents in connection with furtherance of this Ordinance. . The above and foregoing Ordinance was read in full at open and legal session convened, was on motion of Mr. David Montgomery, Jr., and seconded by Mr. Thomas Harvey, and adopted on the 19th, day of June, 2018, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none ____________________________ Jeffery D. Darby, President ____________________________ Phyllis McGraw, City Clerk The following Ordinance offered and adopted: Ordinance No. 61 Of 2018 AN ORDINANCE APPROPRIATING $50,000 FROM THE 2018 EMS CAPITAL AND CONTINGENCY FUND TO PURCHASE SUPPORT EQUIPMENT AND SUPPLIES FOR THE EMERGENCY MEDICAL SERVICE  WHEREAS, the Emergency Medical Service desires to appropriate $50,000 in funding to acquire miscellaneous supplies and equipment for the Emergency Medical Service; and WHEREAS, it is imperative that EMS workers have the necessary equipment to protect the citizens of Bossier City; and NOW, THEREFORE, BE IT ORDAINED by the City Council of Bossier City, Louisiana, in regular session convened, that fifty thousand dollars ($50,000) is hereby appropriated from the 2018 EMS Capital and Contingency Fund to purchase miscellaneous supplies and equipment for the Emergency Medical Service; The above and foregoing Ordinance was read in full at open and legal session convened, was on motion of Mr. David Montgomery, Jr., and seconded by Mr. Scott Irwin, and adopted on the 19th, day of June, 2018, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none ____________________________ Jeffery D. Darby, President ____________________________ Phyllis McGraw, City Clerk Agenda Item called 9.) Adopt an Ordinance to appropriate funds to cover construction cost for the Sewer Sub-Basin BC-10 Rehabilitation. This item was missed and will be carried to the July 3, 2018 meeting. The following Ordinance offered and adopted: Ordinance No. 62 Of 2018 ADOPT AN ORDINANCE TO APPROPRIATE FUNDS TO REPLACE & ADD SECURITY FENCING AROUND THE RESERVOIR AT THE WATER TREATMENT PLANT AT A COST OF $430,000.00 TO COME FROM THE WATER CONTINGENCY FUND WHEREAS, The security of the city’s water source is crucial to the well- being of the citizens of Bossier City. Replacing and adding to the existing security fencing is essential to ensure the city’s water source is 100% secure. (see attached for estimated detailed breakdown of the costs); and WHEREAS, $430,000.00 may be appropriated from the Water Contingency Fund. NOW, THEREFORE, BE IT ORDAINED by the City Council of Bossier City, Louisiana, in regular session convened, that the Bossier City Council does hereby appropriate $430,000.00 to come from the Water Contingency Fund to purchase and replace security fence around the reservoir at the Water Treatment Plant. The above and foregoing Ordinance was read in full at open and legal session convened, was on motion of Mr. David Montgomery, Jr., and seconded by Mr. Timothy Larkin, and adopted on the 19th, day of June, 2018, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none ____________________________ Jeffery D. Darby, President ____________________________ Phyllis McGraw, City Clerk The following Ordinance offered and adopted: Ordinance No. 63 Of 2018 ADOPT AN ORDINANCE TO AMEND THE 2018 OPERATING BUDGET AND APPROPRIATE $12,817.21 FROM THE GENERAL FUND - FUND BALANCE TO THE HUMAN RESOURCES DEPARTMENT 2018 OPERATING BUDGET FOR CHANGING AN OFFICE MANAGER II TO A RISK MANAGEMENT SPECIALIST WHEREAS, The City will be moving the changing the Office Manager II in the Risk Management to a Risk Management Specialist and will be adding additional duties to this position. This position will pay grade 11. WHEREAS, the salary for this position will not exceed $46,500.00 and the benefits will total $19,577.79 for a total of $66,077.79. NOW, THEREFORE, BE IT ORDAINED by the City Council of Bossier City, Louisiana, in regular session convened, that the Bossier City Council does hereby amend 2018 Human Resources Department 2018 Operating Budget. The above and foregoing Ordinance was read in full at open and legal session convened, was on motion of Mr. Scott Irwin, and seconded by Mr. David Montgomery, Jr., and adopted on the 19th, day of June, 2018, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Free and Mr. Harvey NAYS: Mr. Darby and Mr. Williams ABSENT: none ABSTAIN: none ____________________________ Jeffery D. Darby, President ____________________________ Phyllis McGraw, City Clerk Agenda item called introduce an Ordinance removing $36,000 from the 2018 Information Services Budget Account under Consultant Fees and replace the funds back in the General Fund Fund Balance. By Mr. Williams Motion to continue this item until the July 3, 2018 meeting. Seconded by Mr. Harvey No comment Vote in favor of motion is unanimous New Business: By: Mr. Williams Motion to introduce an Ordinance authorizing the Mayor to sign any and all documents necessary to acquire property which is required for right of way and all necessary property utility servitudes for the following projects: The Walter O. Bigby Carriageway Project and the Walter O. Bigby Water Line Relocation Project and the Shed Road to Airline Drive 42" Water Main Relocation Project. Seconded by Mr. Irwin No comment Vote in favor of motion is unanimous Agenda Item called #2 -Introduce an Ordinance adopting and enacting an amended Unified Development Code for the Bossier City-Parish Metropolitan Planning Commission and the City of Bossier City, Louisiana; providing for the repeal of certain Ordinances; providing for a penalty for the violation thereof; providing for the manner of amending such code; and providing when such code and this Ordinance shall become effective. Sam Marsiglia, MPC Director, asked that Council send item back to MPC to do more work on. By: Mr. Montgomery, Jr. Motion to Remand this item back to MPC Seconded by Mr. Harvey No comment Vote in favor of motion is unanimous Following the remand of the UDC back to the MPC, By: Mr. Harvey Motion to add to the July 3, 2018 Agenda to reconsider the Ordinance for the Zoning change from Sean Diel of Airline Park Estates. Seconded by Mr. Montgomery, Jr. No Comment Vote in favor of motion is unanimous By: Mr. Harvey Motion to introduce an Ordinance authorizing the Institution of Expropriation proceedings pursuant to a Local Services Agreement executed between the Parish of Bossier and the City of Bossier City against the property located at 2124-2130 Benton Road, Bossier City, Louisiana, more particularly described in the attached Exhibit "A", in connection with the Walter O. Bigby Carriageway Project AKA the Arthur Ray Teague Parkway Extension Project and the Hamilton Road Improvement Project with overpass over the Union Pacific Railroad. Seconded by Mr. Williams No comment Vote in favor of motion is unanimous The following Resolution offered and adopted: RESOLUTION 48 OF 2018  A RESOLUTION AUTHORIZING THE HIRING OF A UTILITY WORKER FOR THE PUBLIC UTILITIES DEPARTMENT. _____________________________________________________ WHEREAS, Ordinance No. 21 of 2018 implemented a requirement assuring that the City department budgets not be exceeded by any hiring of any personnel; and WHEREAS, the position of Utility Worker is vacant due to retirement, promotion, resignation, or termination; and WHEREAS, the administration and the department assures that all current budgets have been verified and that no authorized salary has been exceeded; and NOW, THEREFORE, BE IT RESOLVED by the City Council of Bossier City, Louisiana, in regular session convened, that the administration is authorized to proceed with hiring procedures for the fulfillment of this position. The above and foregoing Resolution was read in full at open and legal session convened, was on motion of Mr. Scott Irwin and seconded by Mr. Don Williams, and adopted on the 19th, day of June, 2018, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none ____________________________ Jeffery D. Darby, President ____________________________ Phyllis McGraw, City Clerk The following Resolution offered and adopted: RESOLUTION 49 Of 2018 A RESOLUTION AUTHORIZING THE HIRING OF ONE COMMUNICATIONS OFFICER FOR THE BOSSIER CITY POLICE DEPARTMENT. WHEREAS, Ordinance No. 21 of 2018 implemented a requirement assuring that the City department budgets not be exceeded by any hiring of any personnel; and WHEREAS, the position of Communications Officer is vacant due to resignation. WHEREAS, the administration and the department assures that all current budgets have been verified and that no authorized salary has been exceeded; and  NOW, THEREFORE, BE IT RESOLVED by the City Council of Bossier City, Louisiana, in regular session convened, that the administration is authorized to proceed with hiring procedures for the fulfillment of this position. The above and foregoing Resolution was read in full at open and legal session convened, was on motion of Mr. Don Williams, and seconded by Mr. Scott Irwin, and adopted on the 19th, day of June, 2018, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none ____________________________ Jeffery D. Darby, President ____________________________ Phyllis McGraw, City Clerk The following Resolution offered and adopted: RESOLUTION 50 Of 2018 A RESOLUTION AUTHORIZING THE HIRING OF ONE CLERK TYPIST I FOR THE PUBLIC WORKS DEPARTMENT WHEREAS, Ordinance No. 21 of 2018 implemented a requirement assuring that the City department budgets not be exceeded by any hiring of any personnel; and WHEREAS, one position of Clerk Typist I is vacant due to retirement, resignation or termination; and WHEREAS, the administration and the department assures that all current budgets have been verified and that no authorized salary has been exceeded; and NOW, THEREFORE, BE IT RESOLVED by the City Council of Bossier City, Louisiana, in regular session convened, that the administration is authorized to proceed with hiring procedures for the fulfillment of this position.  The above and foregoing Resolution was read in full at open and legal session convened, was on motion of Mr. Don Williams, and seconded by Mr. Jeffery Darby, and adopted on the 19th, day of June, 2018, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none ____________________________ Jeffery D. Darby, President ____________________________ Phyllis McGraw, City Clerk The following Resolution offered and adopted: RESOLUTION 51 Of 2018 A RESOLUTION AUTHORIZING THE HIRING OF TWO LABORER I FOR THE PUBLIC WORKS DEPARTMENT WHEREAS, Ordinance No. 21 of 2018 implemented a requirement assuring that the City department budgets not be exceeded by any hiring of any personnel; and WHEREAS, two positions of Laborer I is vacant due to retirement, resignation or termination; and WHEREAS, the administration and the department assures that all current budgets have been verified and that no authorized salary has been exceeded; and NOW, THEREFORE, BE IT RESOLVED by the City Council of Bossier City, Louisiana, in regular session convened, that the administration is authorized to proceed with hiring procedures for the fulfillment of this position. The above and foregoing Resolution was read in full at open and legal session convened, was on motion of Mr. Don Williams, and seconded by Mr. Scott Irwin, and adopted on the 19th, day of June, 2018, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none ____________________________ Jeffery D. Darby, President ____________________________ Phyllis McGraw, City Clerk The following Resolution offered and adopted: Resolution No. 52 Of 2018 A RESOLUTION AUTHORIZING THE HIRING OF 10 FIREMEN TO PROVIDE MANPOWER FOR A FIFTH AMBULANCE IN THE CITY OF BOSSIER CITY ________________________________________________________________________ WHEREAS, the statistics indicate the need for a fifth full time ambulance to serve the citizens of Bossier City; and WHEREAS, the implementation of the new ambulance rates has provided sufficient data to indicate adequate funds will be generated to service the cost of the implementation of a fifth ambulance; and WHEREAS, hiring and training requirements will necessitate the implementation of the fifth ambulance taking place in 2019. NOW, THEREFORE, BE IT RESOLVED by the City Council of Bossier City, Louisiana, in regular session convened, that the Bossier City Fire Department is hereby authorized to hire 10 firemen for the purpose of manning a fifth ambulance in the City of Bossier City. The above and foregoing Resolution was read in full at open and legal session convened, was on motion of Mr. Jeff Free, and seconded by Mr. Thomas Harvey, and adopted on the 19th, day of June, 2018, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none ____________________________ Jeffery D. Darby, President ____________________________ Phyllis McGraw, City Clerk By: Mr. Irwin Motion to approve appointment of H.B. Brual to Metropolitan Planning Commission to replace Walter Buckmaster. Term effective June 19, 2018 and will expire June 1, 2022. Seconded by Mr. Williams No comment Vote in favor of motion is unanimous By: Mr. Harvey Motion to approve Parade Permit Fee Waiver for Airline High School Homecoming Parade, September 20, 2018. Seconded by Mr. Free No comment Vote in favor of motion is unanimous Agenda item called: Elect Vice-President for the term July 1, 2018 - June 30, 2019 By: Mr. Montgomery, Jr. Motion to elect Scott Irwin as Vice President for the term July 1, 2018-June 30, 2019 Seconded by Mr. Harvey No comment Vote in favor of motion is unanimous Agenda Item called: Elect President for the term July 1, 2018 - June 30, 2019 By: Mr. Harvey Motion to elect Jeff Free as President for the term July 1, 2018 - June 30, 2019. Seconded by Mr. Irwin No comment Vote in favor of motion is unanimous Mayor Walker, Police Chief Shane McWilliams introduced the new Public Information Officer Tracy Landry. Ms. Landry spoke for a few moments and Council welcomed her to the City. There being no further business to come before this Council, meeting adjourned at 4:02P.M. by Mr. Darby Respectfully submitted: Phyllis McGraw City Clerk Publish: June 27, 2018 Bossier Press Tribune