City Council

PROCEEDINGS OF THE CITY COUNCIL OF BOSSIER CITY STATE OF LOUISIANA TAKEN AT A REGULAR MEETING JUNE 2, 2020 The City Council of the City of Bossier City, State of Louisiana, met in Regular session in Council Chambers, 620 Benton Road, Bossier City, Louisiana, June 2, 2020, at 3:00 PM Invocation was given by Council Member Scott Irwin Pledge of Allegiance led by Council Member Don Williams Roll Call as follows: Present: Honorable, President Scott Irwin, Honorable Councilors David Montgomery, Jr., Timothy Larkin, Jeffery Darby (conference call), Don Williams, Jeff Free and Thomas Harvey Also Present: Mayor, Lorenz Walker, City Attorney, Jimmy Hall and City Clerk, Phyllis McGraw By: Mr. Montgomery, Jr. Motion to approve the minutes of the May 19, 2020, Regular meeting and dispense with the reading Seconded by Mr. Irwin No comment Vote in favor of motion is unanimous By: Mr. Montgomery, Jr. Motion to approve Agenda. Seconded by Mr. Larkin No comment Vote in favor of motion is unanimous Committee Reports – Justin Haydel, Manchac, gave Council updated timeline on the Walter O. Bigby Carriageway. Project construction should begin in April 2021 and be finished by April 2024. Gordon Mosley, Assistant City Attorney, gave the Council the updated Property Acquisition Report noting that most of the property needed for various projects throughout the city has been acquired and last parcels are in final negotiations. Mark Hudson, City Engineer, updated Council on various other projects across the City. He noted that Phase 1 of the Walter O. Bigby Carriageway was about 5 months behind at no fault of the contractor. Parkway lighting should be completed by end of July or first of August. Ben Rauschenbach, Manchac, gave the Council and update on the Public Private Partnership (P3) for the Utility Department. He noted that from the inception of the P3 the City has saved over $9.7 Million dollars. Unfinished Business – The following Ordinance offered and adopted: Ordinance No. 55 Of 2020 AN ORDINANCE AUTHORIZING MAYOR LORENZ WALKER TO EXECUTE THE ATTACHED AGREEMENT WITH MANCHAC ENGINEERING GROUP, INC. AND APPROPRIATING TWO MILLION ONE HUNDRED THOUSAND ($2.1 MILLION) FROM THE WALTER O. BIGBY CARRIAGEWAY FUND FOR SERVICES TO BE PROVIDED IN CONJUCTION WITH SAID AGREEMENT  WHEREAS, Ordinance 30 of 2020 appointed Manchac as the manager of the Walter O. Bigby Carriageway Project; and NOW, THEREFORE, BE IT ORDAINED, by the City Council of Bossier City, Louisiana, in regular session convened, that the Bossier City Council does hereby authorize Mayor Lorenz Walker to execute the attached agreement with Manchac Engineering Group, Inc. and appropriating two million one hundred thousand ($2.1 million) from the Walter O. Bigby Carriageway Fund for services to be provided in conjunction with said agreement. The above and foregoing Ordinance was read in full at open and legal session convened, was on motion of Mr. David Montgomery, Jr., and seconded by Mr. Don Williams, and adopted on the 2nd, day of June, 2020, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Williams, Mr. Free and Mr. Harvey NAYS: Mr. Darby ABSENT: none ABSTAIN: none ____________________________ Scott Irwin, President ____________________________ Phyllis McGraw, City Clerk The following Ordinance offered and adopted: Ordinance No. 56 Of 2020 ADOPT AN ORDINANCE TO APPROPRIATE FUNDS TO COVER CONSTRUCTION COST FOR THE SEWER SUB-BASIN BC-25 REHABILITATION PROJECT FOR A TOTAL OF $2,901,000.00 TO COME FROM THE SEWER CONTINGENCY FUND. WHEREAS the final opinion of construction costs for the Sewer Sub-Basin BC-25 Rehabilitation Project is $2,901,000.00. (see attachment Sewer Sub Basin BC-25 Rehabilitation Project – Final Opinion of Construction Cost for estimated detailed breakdown of the costs); and WHEREAS, $2,901,000.00 may be appropriated from the Sewer Contingency Fund. NOW, THEREFORE, BE IT ORDAINED by the City Council of Bossier City, Louisiana, in regular session convened, that the Bossier City Council does hereby appropriate $2,901,000.00 may be appropriated from the Sewer Contingency Fund to cover the construction costs for the Sewer Sub-Basin BC-25 Rehabilitation Project. The above and foregoing Ordinance was read in full at open and legal session convened, was on motion of Mr. David Montgomery, Jr., and seconded by Mr. Timothy Larkin, and adopted on the 2nd, day of June, 2020, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none: ____________________________ Scott Irwin, President ____________________________ Phyllis McGraw, City Clerk The following Ordinance offered and adopted: Ordinance No. 57 Of 2020 AN ORDINANCE REALLOCATING FUNDING CURRENTLY DEDICATED TO THE VIKING DRIVE WIDENING PROJECT THROUGH (NLCOG) WHEREAS, $3,000,000.00 has been committed by the City of Bossier City from Riverboat Revenues for the Barksdale Access Interchange Improvement project at Interstates 20 and 220; and WHEREAS, this liability can be funded from the funds dedicated in the Transportation Improvement Plan through (NLCOG) toward the Viking Drive Widening Project with any residual funds to go to the following projects that will facilitate transportation access for the Port of Caddo- Bossier; H.014056 – I 69 Frontage Road (Stonewall-Frierson) H.014054 – I 69 Frontage Road (Ellerbe Rd – LA 1) NOW, THEREFORE, BE IT ORDAINED, by the City Council of Bossier City, Louisiana, in regular session convened, that the City of Bossier City does hereby direct that the funds dedicated through (NLCOG) to the Viking Drive Urban System Project be used to liquidate the $3,000,000.00 obligation of the City of Bossier City to fund Barksdale Interchange Improvement Project at Interstates 20 and 220; and that the residual of said funds shall be dedicated to the following projects that will facilitate transportation access for the Port of Caddo-Bossier: H.014056 – I 69 Frontage Road (Stonewall-Frierson) H.014054 – I 69 Frontage Road (Ellerbe Rd – LA 1) BE IT FURTHER ORDAINED, that the Transportation Improvement Plan shall be amended to reflect these referenced allocations. The above and foregoing Ordinance was read in full at open and legal session convened, was on motion of Mr. David Montgomery, Jr., and seconded by Mr. Don Williams, and adopted on the 2nd, day of June, 2020, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none ____________________________ Scott Irwin, President Phyllis McGraw, City Clerk New Business – The following Ordinance offered and adopted: Ordinance No. 58 Of 2020 AN ORDINANCE TO DECLARE THAT AN EMERGENCY DID EXIST IN THE CITY OF BOSSIER CITY WHICH AFFECTS, PROPERTY, PUBLIC HEALTH AND SAFETY DUE TO THE REQUIREMENT TO REPLACE SEWER MAIN (260 FEET) LOCATED ON MEADOWVIEW DRIVE AT A COST OF $65,000.00 TO COME FROM SEWER CAPITAL CONTINGENCY FUNDS WHEREAS, an emergency to replace 260 feet of sewer main located on Meadowview Drive Lift and; WHEREAS, the Utility Department hereby request $65,000.00 be appropriated from the Sewer Capital Contingency Fund. NOW, THEREFORE, BE IT ORDAINED by the City Council of Bossier City, Louisiana, in regular session convened, that the Bossier City Council does hereby declare that an emergency exists and appropriates $65,000.00 to come from the Sewer Capital Contingency fund for this declared emergency. The above and foregoing Ordinance was read in full at open and legal session convened, was on motion of Mr. David Montgomery, Jr., and seconded by Mr. Thomas Harvey, and adopted on the 2nd, day of June, 2020, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none ____________________________ Scott Irwin, President ____________________________ Phyllis McGraw, City Clerk The following Ordinance offered and adopted: Ordinance No. 59 Of 2020 AN ORDINANCE TO DECLARE THAT AN EMERGENCY DID EXIST IN THE CITY OF BOSSIER CITY WHICH AFFECTS, PROPERTY, PUBLIC HEALTH AND SAFETY DUE TO THE REQUIREMENT TO REPAIR COLLAPSED SEWER MAIN LOCATED UPSTREAM FROM THE COMMERCE DRIVE LIFT STATION AT A COST OF $20,000.00 TO COME FROM SEWER CAPITAL CONTINGENCY FUNDS WHEREAS, an emergency repair to a collapsed sewer main located upstream from the Commerce Drive Lift Station was made and; WHEREAS, the Utility Department hereby request $20,000.00 be appropriated from the Sewer Capital Contingency Fund. NOW, THEREFORE, BE IT ORDAINED by the City Council of Bossier City, Louisiana, in regular session convened, that the Bossier City Council does hereby declare that an emergency exists and appropriates $20,000.00 to come from the Sewer Capital Contingency fund for this declared emergency. The above and foregoing Ordinance was read in full at open and legal session convened, was on motion of Mr. David Montgomery, Jr., and seconded by Mr. Don Williams, and adopted on the 2nd, day of June, 2020, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none ____________________________ Scott Irwin, President ____________________________ Phyllis McGraw, City Clerk The following Ordinance offered and adopted: Ordinance No. 60 Of 2020 AN ORDINANCE TO DECLARE THAT AN EMERGENCY DID EXIST IN THE CITY OF BOSSIER CITY WHICH AFFECTS, PROPERTY, PUBLIC HEALTH AND SAFETY DUE TO THE REQUIREMENT TO RESTORE LOTT DENTISTRY AFTER SEWER OVERFLOW AT A COST OF $24,735.35 TO COME FROM SEWER CAPITAL CONTINGENCY FUNDS WHEREAS, an emergency required the City to restore Lott Dentistry after sewer overflow on 4 May 2020 and; WHEREAS, the Utility Department hereby request $24,735.35 be appropriated from the Sewer Capital Contingency Fund. NOW, THEREFORE, BE IT ORDAINED by the City Council of Bossier City, Louisiana, in regular session convened, that the Bossier City Council does hereby declare that an emergency exists and appropriates $24,735.35 to come from the Sewer Capital Contingency fund for this declared emergency. The above and foregoing Ordinance was read in full at open and legal session convened, was on motion of Mr. David Montgomery, Jr., and seconded by Mr. Don Williams, and adopted on the 2nd, day of June, 2020, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none ____________________________ Scott Irwin, President ____________________________ Phyllis McGraw, City Clerk By: Mr. Montgomery, Jr. Introduce an Ordinance appropriating Thirty-Seven Thousand Five Hundred Dollars ($37,500) from the Walter O. Bigby Carriageway Fund to initiate the attached proposal from Coyle Engineering Co. Inc., for the Citizens Bank Drive Extension and authorizing Mayor Lorenz Walker to execute the referenced contract. Seconded by Mr. Larkin No comment Vote in favor of motion is unanimous By: Mr. Montgomery, Jr. Introduce an Ordinance to authorize a credit to Suite Holders, Sponsors and/or Centertainer Club Members of the Centurylink Center due to cancelled or postponed events. Seconded by Mr. Larkin Mr. Montgomery stated that since we run the city like a business, it’s what a business would do. No further comment Vote in favor of motion is unanimous By: Mr. Montgomery, Jr. Introduce an Ordinance appropriating Five Hundred Fifty-Two Thousand Three Hundred Eleven Dollars ($552,311.00) from the Walter O. Bigby Carriageway to initiate the attached Supplement #5 Contract from NTB Associates, Inc., and authorizing Mayor Lorenz Walker to execute the referenced contract. Seconded by Mr. Larkin Mr. Montgomery asked Mr. Haydel if this was the final supplement and Mr. Haydel confirmed it was. No further comment Vote in favor of motion is unanimous By: Mr. Montgomery, Jr. Introduce an Ordinance authorizing an amendment to the Public-Private Partnership agreement with Manchac Consulting Group, Inc., to provide for the service of City Engineer for the City of Bossier City. Seconded by Mr. Williams No comment Motion carries with the following vote: Yeas: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Williams, Mr. Free and Mr. Harvey Nays: Mr. Darby Absent: none Abstain: none The following Resolution offered and adopted: RESOLUTION 43 Of 2020 A RESOLUTION AUTHORIZING THE HIRING OF ONE (1) POLICE OFFICER FOR THE BOSSIER CITY POLICE DEPARTMENT WHEREAS, Ordinance No. 21 of 2019 implemented a requirement assuring that the City department budgets not be exceeded by any hiring of any personnel; and WHEREAS, the hiring of one (1) Police Officer due to the resignation of one Police Officer. WHEREAS, the administration and the department assures that all current budgets have been verified and that no authorized salary has been exceeded; and NOW, THEREFORE, BE IT RESOLVED by the City Council of Bossier City, Louisiana, in regular session convened, that the administration is authorized to proceed with hiring procedures for the fulfillment of this position. The above and foregoing Resolution was read in full at open and legal session convened, was on motion of Mr. David Montgomery, Jr., and seconded by Mr. Jeff Free, and adopted on the 2nd, day of June, 2020, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none ____________________________ Scott Irwin, President ___________________________ Phyllis McGraw, City Clerk The following Resolution offered and adopted: RESOLUTION 44 Of 2020 A RESOLUTION AUTHORIZING THE HIRING OF ONE (1) POLICE OFFICER FOR THE BOSSIER CITY POLICE DEPARTMENT WHEREAS, Ordinance No. 21 of 2019 implemented a requirement assuring that the City department budgets not be exceeded by any hiring of any personnel; and WHEREAS, the hiring of one (1) Police Officer due to the resignation of one Police Officer. WHEREAS, the administration and the department assures that all current budgets have been verified and that no authorized salary has been exceeded; and NOW, THEREFORE, BE IT RESOLVED by the City Council of Bossier City, Louisiana, in regular session convened, that the administration is authorized to proceed with hiring procedures for the fulfillment of this position. The above and foregoing Resolution was read in full at open and legal session convened, was on motion of Mr. Don Williams, and seconded by Mr. Timothy Larkin, and adopted on the 2nd, day of June, 2020, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none ____________________________ Scott Irwin, President ___________________________ Phyllis McGraw, City Clerk The following Resolution offered and adopted: RESOLUTION 45 Of 2020 A RESOLUTION AUTHORIZING THE MAYOR TO ACCEPT AND MAINTAIN THE IMPROVEMENTS MADE TO THE SHED ROAD IMPROVEMENTS, BENTON ROAD TO AIRLINE DRIVE.  WHEREAS, the City of Bossier City participated in a Federal Aid Project No. H007085 for Shed Road Improvements Benton Road to Airline Drive; and WHEREAS, the City of Bossier City entered into an agreement with the State of Louisiana, Department of Transportation and Development for State Project No. H.007085; and WHEREAS, Fessler and Bowman, Inc. was awarded the contract for Shed Road Improvements Benton Road to Airline Drive; and WHEREAS, the City/Federal/State project has been satisfactorily completed. NOW, THEREFORE, BE IT RESOLVED by the City Council of Bossier City, Louisiana, in regular session convened, that the City of Bossier City, hereby accepts the improvements made for Shed Road Improvements, Benton Road to Airline Drive. BE IT FURTHER RESOLVED that the Mayor is hereby authorized to sign any and all documents in connection with the furtherance of this Resolution. The above and foregoing Resolution was read in full at open and legal session convened, was on motion of Mr. David Montgomery, Jr., and seconded by Mr. Timothy Larkin, and adopted on the 2nd, day of June, 2020, by the following vote: AYES: Mr. Montgomery, Jr., Mr. Larkin, Mr. Irwin, Mr. Darby, Mr. Williams, Mr. Free and Mr. Harvey NAYS: none ABSENT: none ABSTAIN: none ____________________________ Scott Irwin, President ___________________________ Phyllis McGraw, City Clerk By: Mr. Harvey Approve Report of Change Order #1 for the Coleman Street Utility Relocation Project for an increase of $32,324.68. Total of contract with increase $249,324.68. Seconded by Mr. Larkin No comment Vote in favor of motion is unanimous By: Mr. Montgomery, Jr. Approve Report of Revised Final Change Order to correct final contract amount for the City Wide Street Pavement Markings an increase of $20,485.70 for a contract price with Change Order of $296,541.20. Seconded by Mr. Larkin No comment Vote in favor of motion is unanimous There being no further business to come before this Council, the meeting adjourned at 3:47PM by Mr. Irwin Respectfully submitted: Phyllis McGraw City Clerk Publish: June 10, 2020 Bossier Press Tribune