Board of Commissioners

MINUTES of REGULAR MEETING of the BOARD of COMMISSIONERS of the CITY of BOWLING GREEN, KENTUCKY held FEBRUARY 17, 2004 The Board of Commissioners of the City of Bowling Green, Kentucky met in regular session in the Commission Chamber of City Hall, Bowling Green, Kentucky at 7:00 p.m. on February 17, 2004. Mayor Sandy Jones called the meeting to order. An invocation was given by Police Chaplain Don Dorris, and all present recited the Pledge of Allegiance. City Clerk Katie Schaller called the roll, and the following members were present: Commissioner Alan Palmer, Commissioner Jim Bullington, Commissioner Joe W. Denning, Commissioner Dan Hall and Mayor Sandy Jones. Absent: none. There was a full quorum of the Board of Commissioners. AWARD RECOGNITION Mayor Jones announced that the Parks and Recreation Department was recently the recipient of Kentucky’s Outstanding Parks and Recreation Department for 2003 from the Kentucky Recreation and Parks Society and presented a plaque to Parks and Recreation Director Ernie Gouvas. PUBLIC COMMENTS Mayor Jones opened the floor for any public comments and there were none. CITY MANAGER City Manager Charles W. Coates requested a closed session for the purpose of discussion on the future acquisition or sale of real property by the City as publicity would likely affect the value of the specific piece of property to be acquired for public use or sold by the City and of proposed or pending litigation against or on behalf of the City. Motion was made by Palmer and seconded by Hall to convene in closed session following the regular meeting pursuant to KRS 61.810 (b) and (c). Jones called for roll call vote. ROLL CALL: Voting Yea: Palmer, Bullington, Denning, Hall and Jones Voting Nay: None Motion to convene in closed session pursuant to KRS 61.810 (b) and (c) was approved by unanimous vote. Coates stated that Ordinance No. BG2004-6, first reading rezoning a tract of land containing 1.43 acres from LI (Light Industry) to GB (General Business) located at 746 Beech Street, with binding elements, presently owned by Chester Hibbitt and Joyce Covarrubias, contract vendee, was withdrawn from the agenda. Coates indicated that there are some property issues which need to be resolved prior to approval of rezoning. PRESENTATION Coates gave a presentation on Fiscal Year 2003/2004 Departmental Efficiencies and Savings Annual report and Enhanced Service Level and Capital Improvement Program update. Coates described the successes achieved by departments with working better to find savings where possible. He highlighted a few of the more significant efficiencies and associated savings, as well as the amount of *Note: Minutes are a summary of the discussions; a video tape of this entire meeting is maintained by the Office of City Clerk. (Minutes-Board of Commissioners-February 17, 2004) funds received through state and federal grants. Mayor Jones commented on the efforts of the staff in achieving such success. APPROVAL OF MINUTES Minutes of Regular Meeting February 3, 2004 Minutes of the above-referenced meeting were distributed to the Board of Commissioners with the Agenda for their review. Motion was made by Bullington and seconded by Denning to approve said minutes as written. Mayor Jones asked for discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Palmer, Bullington, Denning, Hall and Jones Voting Nay: None Motion to approve the minutes of the regular meeting of February 3, 2004 was approved by unanimous vote. Minutes of Special Meeting February 12, 2004 Minutes of the above-referenced meeting were distributed to the Board of Commissioners for their review. Motion was made by Palmer and seconded by Hall to approve said minutes as written. Mayor Jones asked for discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Palmer, Denning, Hall and Jones Voting Nay: None Voting Abstain: Bullington Motion to approve the minutes of the special meeting of February 12, 2004 was approved by majority vote. Comm. Bullington abstained since he was absent from the special meeting. NOTE: First reading of Ordinance No. BG2004-6 was previously withdrawn from the agenda by the City Manager. MUNICIPAL ORDER NO. 2004 – 40 MUNICIPAL ORDER APPROVING THE APPOINTMENTS OF GARY WELLS AND PATRICK J. EDWARDS TO THE BOWLING GREEN FIRE DEPARTMENT BURN VICTIM FUND BOARD OF ADVISORS Summary of Municipal Order No. 2004 - 40 was read by the City Clerk. Mayor Jones recommended the appointments. Motion was made by Hall and seconded by Bullington for consideration of said Municipal Order. Mayor Jones asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Palmer, Bullington, Denning, Hall and Jones Voting Nay: None Municipal Order No. 2004 - 40 was approved by unanimous vote. MUNICIPAL ORDER NO. 2004 – 41 MUNICIPAL ORDER APPROVING AND AUTHORIZING THE MAYOR TO EXECUTE AN OPTION TO PURCHASE REAL ESTATE WITH MELCO DEVELOPMENT, LLC, A KENTUCKY LIMITED LIABILITY COMPANY, FOR PROPERTY LOCATED AT 516 EAST THIRD AVENUE 2 (Minutes-Board of Commissioners-February 17, 2004) Summary of Municipal Order No. 2004 – 41 was read by the City Clerk. Assistant to the Housing and Community Development Director-Special Projects Alice Burks reviewed the project for development of elderly housing and clarified the affiliation of Melco Development with Wabuck Development Company. Motion was made by Denning and seconded by Palmer for consideration of said Municipal Order. Mayor Jones asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Palmer, Bullington, Denning, Hall and Jones Voting Nay: None Municipal Order No. 2004 - 41 was approved by unanimous vote. MUNICIPAL ORDER NO. 2004 – 42 MUNICIPAL ORDER AUTHORIZING THE SUBMISSION OF A GRANT APPLICATION TO THE KENTUCKY HERITAGE LAND CONSERVATION FUND BOARD IN THE AMOUNT OF $307,500 FOR THE GREENWAYS COMMISSION OF BOWLING GREEN AND WARREN COUNTY Summary of Municipal Order No. 2004 - 42 was read by the City Clerk. Greenways Coordinator Helen Siewers gave an overview of the application for funds to acquire property near the Riverwalk Park. Siewers clarified that the property would need to be preserved in a natural state; therefore, no buildings could be constructed on the property. Comm. Bullington pointed out that this would be the first connection of a City and County park. Motion was made by Hall and seconded by Palmer for consideration of said Municipal Order. Mayor Jones asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Palmer, Bullington, Denning, Hall and Jones Voting Nay: None Municipal Order No. 2004 - 42 was approved by unanimous vote. MUNICIPAL ORDER NO. 2004 – 43 MUNICIPAL ORDER APPROVING THE PROMOTION OF RICKY E. JONES TO THE POSITION OF LEAD EQUIPMENT OPERATOR IN THE PUBLIC WORKS DEPARTMENT, OPERATIONS DIVISION Summary of Municipal Order No. 2004 – 43 was read by the City Clerk. Human Resources Director Michele Tolbert reviewed the position and qualifications for promotion. Motion was made by Denning and seconded by Hall for consideration of said Municipal Order. Mayor Jones asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Palmer, Bullington, Denning, Hall and Jones Voting Nay: None Municipal Order No. 2004 - 43 was approved by unanimous vote. MUNICIPAL ORDER NO. 2004 – 44 MUNICIPAL ORDER APPROVING THE PROBATIONARY APPOINTMENT OF ANGELA ROBIN MATHEWS TO THE POSITION OF LANDSCAPE GARDENER IN THE PARKS AND RECREATION DEPARTMENT, LANDSCAPE DIVISION 3 (Minutes-Board of Commissioners-February 17, 2004) Summary of Municipal Order No. 2004 - 44 was read by the City Clerk. Tolbert reviewed the position and the applicant’s qualifications for appointment. Motion was made by Hall and seconded by Palmer for consideration of said Municipal Order. Mayor Jones asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Palmer, Bullington, Denning, Hall and Jones Voting Nay: None Municipal Order No. 2004 - 44 was approved by unanimous vote. MUNICIPAL ORDER NO. 2004 – 45 MUNICIPAL ORDER APPROVING THE PROBATIONARY APPOINTMENT OF ROGER L. PERKINS TO THE POSITION OF LABORER IN THE PUBLIC WORKS DEPARTMENT, OPERATIONS DIVISION Summary of Municipal Order No. 2004 - 45 was read by the City Clerk. Tolbert reviewed the position and the short-term appointment to rectify a retirement issue. Motion was made by Denning and seconded by Palmer for consideration of said Municipal Order. Mayor Jones asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Palmer, Bullington, Denning, Hall and Jones Voting Nay: None Municipal Order No. 2004 - 45 was approved by unanimous vote. MUNICIPAL ORDER NO. 2004 – 46 MUNICIPAL ORDER APPROVING AND AUTHORIZING REIMBURSEMENT OF OUT-OF-TOWN TRAVEL EXPENSES TO COVINGTON, KENTUCKY AND LAWRENCEBURG, KENTUCKY FOR CITY MANAGER CHARLES W. COATES Summary of Municipal Order No. 2004 - 46 was read by the City Clerk. Motion was made by Bullington and seconded by Hall for consideration of said Municipal Order. Mayor Jones asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Palmer, Bullington, Denning, Hall and Jones Voting Nay: None Municipal Order No. 2004 - 46 was approved by unanimous vote. MUNICIPAL ORDER NO. 2004 – 47 MUNICIPAL ORDER ACCEPTING DONATION OF AND AUTHORIZING MAYOR TO EXECUTE A DEED FROM H & D RENTALS, A KENTUCKY PARTNERSHIP, FOR LOT 23 IN THE CROSSINGS AT CAVE MILL SUBDIVISION TO BE USED FOR THE CONSTRUCTION OF A CITY PARK 4 (Minutes-Board of Commissioners-February 17, 2004) Summary of Municipal Order No. 2004 - 47 was read by the City Clerk. Parks and Recreation Director Ernie Gouvas gave a brief history of the process in developing a neighborhood park to be owned and maintained by the City. Greenways Coordinator Helen Siewers responded to a question on the progress for connecting sidewalks from the park to Cave Mill Road. Motion was made by Denning and seconded by Hall for consideration of said Municipal Order. Mayor Jones asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Palmer, Bullington, Denning, Hall and Jones Voting Nay: None Municipal Order No. 2004 - 47 was approved by unanimous vote. MUNICIPAL ORDER NO. 2004 – 48 MUNICIPAL ORDER APPROVING THE PROBATIONARY APPOINTMENT OF DAVID A. HALL TO THE POSITION OF POLICE OFFICER IN THE POLICE DEPARTMENT Summary of Municipal Order No. 2004 - 48 was read by the City Clerk. Tolbert indicated that this position was one of the four new police officer positions approved with the enhanced services fee. She reviewed the applicant’s qualifications and recommendation for appointment. Motion was made by Hall and seconded by Bullington for consideration of said Municipal Order. Mayor Jones asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Palmer, Bullington, Denning, Hall and Jones Voting Nay: None Municipal Order No. 2004 - 48 was approved by unanimous vote. NEXT MEETING Mayor Jones announced that March 2, 2004 was the next scheduled meeting of the Board. CLOSED SESSION Following a brief recess to clear the chamber, the Board of Commissioners met in closed session pursuant to KRS 61.810 (b) and (c) as previously approved. ADJOURNMENT Once all discussion concluded in closed session and there being no further business to come before the Board of Commissioners, at approximately 7:55 p.m., Mayor Jones declared this meeting adjourned. ADOPTED: ______________________________________________ APPROVED: ______________________________________________ Mayor, Chairman of Board of Commissioners ATTEST: ______________________________________________ 5 (Minutes-Board of Commissioners-February 17, 2004) City Clerk Minutes prepared by City Clerk Katie Schaller 6