Board of Commissioners

MINUTES of SPECIAL MEETING of the BOARD of COMMISSIONERS of the CITY of BOWLING GREEN, KENTUCKY held JANUARY 18, 2005 The Board of Commissioners of the City of Bowling Green, Kentucky met in special session in the Fiscal Court Room of Warren County Courthouse, Bowling Green, Kentucky at 7:00 p.m. on January 18, 2005. Mayor Elaine N. Walker called the meeting to order. An invocation was given by Commissioner Mark D. Alcott, and all present recited the Pledge of Allegiance. City Clerk Katie Schaller called the roll, and the following members were present: Commissioner Slim Nash, Commissioner Delane Simpson, Commissioner Brian K. Strow, Commissioner Mark D. Alcott and Mayor Elaine N. Walker. Absent: none. There was a full quorum of the Board of Commissioners. CITY MANAGER City Manager Charles W. Coates had no comments at this time. APPROVAL OF MINUTES Minutes of Special Meeting January 4, 2005 Minutes of the above-referenced meeting were distributed to the Board of Commissioners with the Agenda for their review. Motion was made by Strow and seconded by Alcott to approve said minutes as written. Mayor Walker asked for discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Nash, Simpson, Strow, Alcott and Walker Voting Nay: None Motion to approve the minutes of the special meeting of January 4, 2005 was approved by unanimous vote. ORDINANCE NO. BG2005 –1 (Second Reading) ORDINANCE APPROVING APPOINTMENT TO CITY BOARD ORDINANCE APPROVING THE APPOINTMENT OF COMMISSIONER MARK D. ALCOTT TO THE BOWLING GREEN MUNICIPAL UTILITIES BOARD Title and summary of Ordinance No. BG2005 - 1 was read by City Clerk Katie Schaller. Motion was made by Simpson and seconded by Nash for second reading of said Ordinance. Mayor Walker asked for discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Nash, Simpson, Strow, Alcott and Walker Voting Nay: None Ordinance No. BG2005 - 1 was adopted by unanimous vote. MUNICIPAL ORDER NO. 2005 –14 MUNICIPAL ORDER APPROVING AND AUTHORIZING REIMBURSEMENT OF OUT-OF-TOWN TRAVEL EXPENSES TO *Note: Minutes are a summary of the discussions; a video tape of this entire meeting is maintained by the Office of City Clerk. (Minutes-Board of Commissioners-January 18, 2005) BARREN RIVER STATE PARK IN LUCAS, KENTUCKY FOR CITY MANAGER CHARLES W. COATES Summary of Municipal Order No. 2005 - 14 was read by the City Clerk. In response to a question, Coates clarified that he and elected officials must obtain approval from the Board for travel reimbursements. Motion was made by Strow and seconded by Simpson for consideration of said Municipal Order. Mayor Walker asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Nash, Simpson, Strow, Alcott and Walker Voting Nay: None Municipal Order No. 2005 - 14 was approved by unanimous vote. MUNICIPAL ORDER NO. 2005 –15 MUNICIPAL ORDER DIRECTING THE CITY MANAGER TO UTILIZE A ZERO-BASE BUDGETING APPROACH TO PREPARE THE FISCAL YEAR 2005/2006 BUDGET Summary of Municipal Order No. 2005 - 15 was read by the City Clerk. Comm. Strow explained the purpose for changing the budgeting process for the one year and the approach to zero- base budgeting. Comm. Alcott requested agency funding also be considered with the same approach. Coates stated he would proceed as the Board has directed. Motion was made by Alcott and seconded by Nash for consideration of said Municipal Order. Mayor Walker asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Nash, Simpson, Strow, Alcott and Walker Voting Nay: None Municipal Order No. 2005 - 15 was approved by unanimous vote. ORDINANCE NO. BG2005 –3 (First Reading) ORDINANCE REZONING REAL ESTATE ORDINANCE REZONING A TRACT OF LAND CONTAINING 28.31 ACRES FROM AG (AGRICULTURE) TO LI (LIGHT INDUSTRY) LOCATED AT 458 AND 500 GLASGOW ROAD, WITH BINDING ELEMENTS, PRESENTLY OWNED BY INTER-MODAL TRANSPORTATION AUTHORITY, INC. AND SOUTH CENTRAL KENTUCKY REGIONAL DEVELOPMENT AUTHORITY Title and summary of Ordinance No. BG2005 - 3 was read by the City Clerk. Planning Commission Director Andy Gillies reviewed the recommended rezoning and associated binding elements. By request of Whayne Priest, attorney representing ITA, City Attorney Gene Harmon reviewed the options of the Board to approve the recommendation of the Planning Commission or to hold its own hearing on the rezoning. President of ITA and Bowling Green Area Chamber of Commerce Jim Hizer responded to a question regarding the potential interest of an unnamed business to locate at this site. 2 (Minutes-Board of Commissioners-January 18, 2005) Gayla Cissell of Oakland, Kentucky and Jim Duffer of Bowling Green, Kentucky, both representing Warren County Citizens for Managed Growth, expressed their opposition to this rezoning as well as the entire transpark project. They requested the Board of Commissioners to conduct a public hearing on the rezoning. Once all discussion ended, motion was made by Alcott and seconded by Nash for first reading of said Ordinance. Mayor Walker asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Nash, Simpson, Strow, Alcott and Walker Voting Nay: None First reading of Ordinance No. BG2005 –3 was approved by unanimous vote. MUNICIPAL ORDER NO. 2005 –16 MUNICIPAL ORDER APPROVING THE APPOINTMENT OF DR. RONALD L. HATCHER TO THE HOBSON HOUSE COMMISSION Summary of Municipal Order No. 2005 - 16 was read by the City Clerk. Mayor Walker recommended the appointment. Motion was made by Nash and seconded by Alcott for consideration of said Municipal Order. Mayor Walker asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Nash, Simpson, Strow, Alcott and Walker Voting Nay: None Municipal Order No. 2005 - 16 was approved by unanimous vote. Mayor Walker expressed her appreciation for all citizen volunteers. MUNICIPAL ORDER NO. 2005 –17 MUNICIPAL ORDER AUTHORIZING AND ACCEPTING BID #2005-27 FOR DEMOLITION AND SITE CLEARANCE SERVICES FROM FOUR C EXCAVATION OF MORGANTOWN, KENTUCKY FOR AN ESTIMATED COST OF $75,100 Summary of Municipal Order No. 2005 - 17 was read by the City Clerk. Jody Allen, owner of Kenway Contracting, expressed his opinion that Four C Excavation, the lowest bidder, could not perform the work required at the prices quoted on the bid form. Housing and Community Development Director Alice Burks reviewed the need for demolition services and the references of Four C Excavation. In addition, Burks responded to questions regarding the bidding process, the number of demolition projects expected, the process for handling asbestos issues, the ability to terminate the contract, the use of other contractors for larger jobs and the amount of money spent last year for demolition and site clearance. Comm. Alcott stated that with the change to zero-base budgeting for Fiscal Year 2006, he recommended that the contract be changed to a fiscal year instead of the calendar year. Comm. Strow suggested contracting each event out through June in order to evaluate the process. 3 (Minutes-Board of Commissioners-January 18, 2005) Wi tht he needt of urthe raddresst he Boa r d’sc once r ns,Ci ty Ma nage rCoa teswi thd rew Municipal Order No. 2005 - 17 from consideration at this time. MUNICIPAL ORDER NO. 2005 –18 MUNICIPAL ORDER APPROVING THE PROBATIONARY APPOINTMENT OF MATTHEW GEORGE ZOELLNER TO THE POSITION OF PROJECT MANAGER FOR THE PUBLIC WORKS DEPARTMENT Summary of Municipal Order No. 2005 - 18 was read by the City Clerk. Human Resources Director Michele Tolbert reviewed the position and qualifications of the recommended applicant. Motion was made by Strow and seconded by Nash for consideration of said Municipal Order. Mayor Walker asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Nash, Simpson, Strow, Alcott and Walker Voting Nay: None Municipal Order No. 2005 - 18 was approved by unanimous vote. ORDINANCE NO. BG2005 –4 (First Reading) ORDINANCE AMENDING CODE OF ORDINANCES ORDINANCE AMENDING CHAPTER 2 (ADMINISTRATION) OF THE CITY OF BOWLING GREEN CODE OF ORDINANCES TO INCREASE THE MEMBERSHIP OF THE GREENWAYS COMMISSION OF BOWLING GREEN AND WARREN COUNTY FROM TWELVE TO FOURTEEN MEMBERS Title and summary of Ordinance No. BG2005 - 4 was read by the City Clerk. Mayor Walker stated that the Greenways Commission approved this change at its January 10, 2005 meeting. Comm. Strow stated that he thought the Greenways members were placed in an awkward position when making their decision since Jim Bullington chaired that meeting when the issue was discussed. He clarified that he would support an appointment of Mr. Bullington to fill an open position on the Commission, but he does not see the need to add any additional positions at this time. Comm. Nash que stionedt heCommi s s ion’sattenda nc erecordsa ndwonde redift her ea reina ct iveme mbe rstha tneed to ber emove d versusi ncre asing the membe rship. Ma yorWa l kerr ei teratedt he Commi ssi on’s approval to amend its by-laws and stated that there is a need for people who are willing to stand up and vote their conscience. Motion was made by Simpson and seconded by Nash for first reading of said Ordinance. Mayor Walker asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Nash, Simpson and Walker Voting Nay: Strow and Alcott First reading of Ordinance No. BG2005 - 4 was approved by majority vote. 4 (Minutes-Board of Commissioners-January 18, 2005) ADJOURNMENT Mayor Walker announced that February 1, 2005 was the next scheduled meeting of the Board. There being no further business to come before the Board of Commissioners, at approximately 8:45 p.m., Mayor Walker declared this meeting adjourned. WORK SESSION Prior to the special meeting and with no action taken, the Board of Commissioners convened at 4:00 p.m. in the Fiscal Court Room of the Warren County Courthouse for a special work session to review and discuss the following subjects: (1) presentation of the Six-Year Highway Plan; (2) the Kentucky Open Meetings Act; (3) the Employee Healthcare Fund and Insurance Program; and (4) the proposal for Shawnee Neighborhood traffic control. ADOPTED: ______________________________________________ APPROVED: ______________________________________________ Mayor, Chairman of Board of Commissioners ATTEST: ______________________________________________ City Clerk Minutes prepared by City Clerk Katie Schaller 5