Board of Commissioners

MINUTES of REGULAR MEETING of the BOARD of COMMISSIONERS of the CITY of BOWLING GREEN, KENTUCKY held FEBRUARY 1, 2005 The Board of Commissioners of the City of Bowling Green, Kentucky met in regular session in the Commission Chamber of City Hall, Bowling Green, Kentucky at 7:00 p.m. on February 1, 2005. Mayor Elaine N. Walker called the meeting to order. An invocation was given by Rev. A. J. Holman of Taylor Chapel African Methodist Episcopal Church, and all present recited the Pledge of Allegiance. City Clerk Katie Schaller called the roll, and the following members were present: Commissioner Delane Simpson, Commissioner Brian K. Strow, Commissioner Mark D. Alcott, Commissioner Slim Nash and Mayor Elaine N. Walker. Absent: none. There was a full quorum of the Board of Commissioners. PUBLIC COMMENTS Mayor Walker opened the floor for any public comments and there were none. CITY MANAGER City Manager Charles W. Coates requested a special meeting of the Board of Commissioners for a presentation by the Play Ball! Committee regarding a ballpark plan for downtown Bowling Green. Motion was made by Strow and seconded by Simpson to convene a special meeting of the Board at 7:00 p.m. on Monday, February 7, 2005. Walker called for roll call vote. ROLL CALL: Voting Yea: Simpson, Strow, Alcott, Nash and Walker Voting Nay: None Motion to convene a special meeting of the Board at 7:00 p.m. on Monday, February 7, 2005 was approved by unanimous vote. APPROVAL OF MINUTES Minutes of Special Meeting January 18, 2005 Minutes of the above-referenced meeting were distributed to the Board of Commissioners with the Agenda for their review. Motion was made by Strow and seconded by Nash to approve said minutes as written. Mayor Walker asked for discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Simpson, Strow, Alcott, Nash and Walker Voting Nay: None Motion to approve the minutes of the special meeting of January 18, 2005 was approved by unanimous vote. ORDINANCE NO. BG2005 –3 (Second Reading) ORDINANCE REZONING REAL ESTATE ORDINANCE REZONING A TRACT OF LAND CONTAINING 28.31 ACRES FROM AG (AGRICULTURE) TO LI (LIGHT INDUSTRY) LOCATED AT 458 AND 500 GLASGOW ROAD, WITH *Note: Minutes are a summary of the discussions; a video tape of this entire meeting is maintained by the Office of City Clerk. (Minutes-Board of Commissioners-February 1, 2005) BINDING ELEMENTS, PRESENTLY OWNED BY INTER-MODAL TRANSPORTATION AUTHORITY, INC. AND SOUTH CENTRAL KENTUCKY REGIONAL DEVELOPMENT AUTHORITY Title and summary of Ordinance No. BG2005 - 3 was read by City Clerk Katie Schaller. Motion was made by Nash and seconded by Simpson for second reading of said Ordinance. In the midst of a roll call vote, Jim Duffer of 516 Chestnut Street requested to speak. The Board agreed to allow Mr. Duffer a limited time to speak. Mr. Duffer asked why Comm. Strow changed his position on the Transpark project from his 2002 campaign for elected office. Comm. Strow responded that since the project is moving forward, he wants it to be successful and that it would be fiscally irresponsible to oppose it at this point. Following a request by Mr. Duffer for a referendum on the issue to allow the people to vote on the Transpark, Comm. Alcott pointed out that the people spoke loudly at the polls during the 2002 elections by not electing any of those individuals openly opposed to the Transpark development. Mayor Walker asked for further discussion, and with none, the roll call vote resumed. ROLL CALL: Voting Yea: Simpson, Strow, Alcott, Nash and Walker Voting Nay: None Ordinance No. BG2005 - 3 was adopted by unanimous vote. ORDINANCE NO. BG2005 –4 (Second Reading) ORDINANCE AMENDING CODE OF ORDINANCES ORDINANCE AMENDING CHAPTER 2 (ADMINISTRATION) OF THE CITY OF BOWLING GREEN CODE OF ORDINANCES TO INCREASE THE MEMBERSHIP OF THE GREENWAYS COMMISSION OF BOWLING GREEN AND WARREN COUNTY FROM TWELVE TO FOURTEEN MEMBERS Title and summary of Ordinance No. BG2005 - 4 was read by the City Clerk. Mayor Walker withdrew this item from further consideration. MUNICIPAL ORDER NO. 2005 –7 MUNICIPAL ORDER APPROVING THE APPOINTMENT OF COMMISSIONER BRIAN K. STROW TO THE GREENWAYS COMMISSION OF BOWLING GREEN AND WARREN COUNTY Summary of Municipal Order No. 2005 - 7 was read by the City Clerk. Comm. Strow stated he looked forward to the opportunity to serve on this Commission. Comm. Nash encouraged Comm. Strow to assist with the removal of politics from this Commission. Motion was made by Nash and seconded by Strow for consideration of said Municipal Order. Mayor Walker asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Simpson, Strow, Alcott, Nash and Walker Voting Nay: None Municipal Order No. 2005 –7 was approved by unanimous vote. 2 (Minutes-Board of Commissioners-February 1, 2005) MUNICIPAL ORDER NO. 2005 –19 MUNICIPAL ORDER APPROVING THE APPOINTMENT OF GAYLA WARNER TO THE BOWLING GREEN PUBLIC LIBRARY BOARD OF TRUSTEES Summary of Municipal Order No. 2005 –19 was read by the City Clerk. Mayor Walker recommended the appointment. Motion was made by Alcott and seconded by Simpson for consideration of said Municipal Order. Mayor Walker asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Simpson, Strow, Alcott, Nash and Walker Voting Nay: None Municipal Order No. 2005 - 19 was approved by unanimous vote. MUNICIPAL ORDER NO. 2005 –20 MUNICIPAL ORDER AUTHORIZING THE SUBMISSION OF A GRANT APPLICATION TO THE KENTUCKY OFFICE OF HOMELAND SECURITY FOR STATE HOMELAND SECURITY PROGRAM (SHSP) FUNDS IN THE AMOUNT OF $25,000 Summary of Municipal Order No. 2005 - 20 was read by the City Clerk. Fire Chief Gerry Brown provided background into the process for applying for these types of grants and the narrow window to submit the grant. Chief Brown responded to questions regarding the use of the funds to purchase a decontamination trailer, the ability to allow other agencies to use the trailer and a regional approach to requesting grant funds. Motion was made by Nash and seconded by Simpson for consideration of said Municipal Order. Mayor Walker asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Simpson, Strow, Alcott, Nash and Walker Voting Nay: None Municipal Order No. 2005 - 20 was approved by unanimous vote. MUNICIPAL ORDER NO. 2005 –21 MUNICIPAL ORDER AUTHORIZING THE SUBMISSION OF A GRANT APPLICATION TO THE KENTUCKY OFFICE OF HOMELAND SECURITY FOR STATE HOMELAND SECURITY PROGRAM (SHSP) FUNDS IN THE AMOUNT OF $91,700 Summary of Municipal Order No. 2005 - 21 was read by the City Clerk. Police Chief Bill Waltrip reviewed this grant request and the partnership with Greenwood Mall. Motion was made by Nash and seconded by Strow for consideration of said Municipal Order. Mayor Walker asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Simpson, Strow, Alcott, Nash and Walker Voting Nay: None Municipal Order No. 2005 - 21 was approved by unanimous vote. 3 (Minutes-Board of Commissioners-February 1, 2005) MUNICIPAL ORDER NO. 2005 –22 MUNICIPAL ORDER AUTHORIZING THE SUBMISSION OF A GRANT APPLICATION TO THE KENTUCKY OFFICE OF HOMELAND SECURITY FOR STATE HOMELAND SECURITY PROGRAM (SHSP) FUNDS IN THE AMOUNT OF $5,080 Summary of Municipal Order No. 2005 - 22 was read by the City Clerk. Chief Waltrip reviewed this grant request to upgrade radio equipment for the Ham Radio Club. Motion was made by Alcott and seconded by Simpson for consideration of said Municipal Order. Mayor Walker asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Simpson, Strow, Alcott, Nash and Walker Voting Nay: None Municipal Order No. 2005 - 22 was approved by unanimous vote. MUNICIPAL ORDER NO. 2005 –23 MUNICIPAL ORDER AUTHORIZING THE SUBMISSION OF A GRANT APPLICATION TO THE KENTUCKY OFFICE OF HOMELAND SECURITY FOR LAW ENFORCEMENT TERRORISM PREVENTION PROGRAM (LETPP) FUNDS IN THE AMOUNT OF $150,000 Summary of Municipal Order No. 2005 - 23 was read by the City Clerk. Chief Waltrip reviewed this grant request for establishment of an Explosives Recognition Unit and its ability to benefit the region. Motion was made by Nash and seconded by Alcott for consideration of said Municipal Order. Mayor Walker asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Simpson, Strow, Alcott, Nash and Walker Voting Nay: None Municipal Order No. 2005 - 23 was approved by unanimous vote. MUNICIPAL ORDER NO. 2005 –24 MUNICIPAL ORDER AUTHORIZING THE SUBMISSION OF A GRANT APPLICATION TO THE KENTUCKY OFFICE OF HOMELAND SECURITY FOR LAW ENFORCEMENT TERRORISM PREVENTION PROGRAM (LETPP) FUNDS IN THE AMOUNT OF $26,512 Summary of Municipal Order No. 2005 - 24 was read by the City Clerk. Chief Waltrip reviewed this grant request for a threat assessment and prevention plan. Motion was made by Alcott and seconded by Simpson for consideration of said Municipal Order. Mayor Walker asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Simpson, Strow, Alcott, Nash and Walker Voting Nay: None 4 (Minutes-Board of Commissioners-February 1, 2005) Municipal Order No. 2005 - 24 was approved by unanimous vote. MUNICIPAL ORDER NO. 2005 –25 MUNICIPAL ORDER AUTHORIZING SUBMISSION OF A GRANT APPLICATION TO THE UNITED STATES DEPARTMENT OF JUSTICE, BUREAU OF JUSTICE ASSISTANCE, BULLETPROOF VEST PARTNERSHIP PROGRAM IN THE AMOUNT OF $14,707.50 Summary of Municipal Order No. 2005 - 25 was read by the City Clerk. Chief Waltrip stated that this grant provides a 50 percent match for the purchase of bulletproof vests. Motion was made by Simpson and seconded by Strow for consideration of said Municipal Order. Mayor Walker asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Simpson, Strow, Alcott, Nash and Walker Voting Nay: None Municipal Order No. 2005 - 25 was approved by unanimous vote. MUNICIPAL ORDER NO. 2005 –26 MUNICIPAL ORDER APPROVING THE PROBATIONARY APPOINTMENT OF ELVONNA JENEA MARTIN TO THE POSITION OF OFFICE ASSOCIATE IN THE POLICE DEPARTMENT, RECORDS DIVISION Summary of Municipal Order No. 2005 - 26 was read by the City Clerk. Human Resources Director Michele Tolbert reviewed the position vacancy and the qualifications of the recommended applicant. Motion was made by Strow and seconded by Alcott for consideration of said Municipal Order. Mayor Walker asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Simpson, Strow, Alcott, Nash and Walker Voting Nay: None Municipal Order No. 2005 - 26 was approved by unanimous vote. MUNICIPAL ORDER NO. 2005 –27 MUNICIPAL ORDER APPROVING THE PROMOTION OF LEISHA DUNN CARR TO THE POSITION OF COMMUNICATIONS CENTER SUPERVISOR IN THE POLICE DEPARTMENT Summary of Municipal Order No. 2005 - 27 was read by the City Clerk. Tolbert reviewed the position vacancy, the requirement of a written examination and the qualifications for promotion. Motion was made by Simpson and seconded by Nash for consideration of said Municipal Order. Mayor Walker asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Simpson, Strow, Alcott, Nash and Walker Voting Nay: None Municipal Order No. 2005 - 27 was approved by unanimous vote. 5 (Minutes-Board of Commissioners-February 1, 2005) MUNICIPAL ORDER NO. 2005 –28 MUNICIPAL ORDER APPROVING THE APPOINTMENT OF JERRY R. WILDER TO THE CITY OF BOWLING GREEN CODE ENFORCEMENT BOARD Summary of Municipal Order No. 2005 - 28 was read by the City Clerk. Motion was made by Alcott and seconded by Simpson for consideration of said Municipal Order. Mayor Walker asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Simpson, Strow, Alcott, Nash and Walker Voting Nay: None Municipal Order No. 2005 - 28 was approved by unanimous vote. MUNICIPAL ORDER NO. 2005 –29 MUNICIPAL ORDER AUTHORIZING AND ACCEPTING BID #2005-28 FOR CROSSWINDS GOLF COURSE LAKE RENOVATION FROM PEYRONNIN CONSTRUCTION COMPANY OF EVANSVILLE, INDIANA IN THE AMOUNT OF $274,200 Summary of Municipal Order No. 2005 - 29 was read by the City Clerk. Parks and Recreation Director Ernie Gouvas reviewed the bid process and recommended lowest bidder. Comm. Strow stated he thought the project should be postponed until the bonds for the golf course are paid and that there are other projects which should take precedence. Gouvas responded that his project had been postponed for several years and that it was a priority for park improvements. Motion was made by Simpson and seconded by Alcott for consideration of said Municipal Order. Mayor Walker asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Simpson, Alcott, Nash and Walker Voting Nay: Strow Municipal Order No. 2005 - 29 was approved by majority vote. MUNICIPAL ORDER NO. 2005 –30 MUNICIPAL ORDER AUTHORIZING THE SUBMISSION OF A GRANT APPLICATION TO THE KENTUCKY OFFICE OF HOMELAND SECURITY FOR STATE HOMELAND SECURITY PROGRAM (SHSP) FUNDS IN THE AMOUNT OF $198,500 Summary of Municipal Order No. 2005 - 30 was read by the City Clerk. Chief Waltrip reviewed this grant request for Disaster Emergency Services to upgrade radio communications equipment. Motion was made by Nash and seconded by Alcott for consideration of said Municipal Order. Mayor Walker asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Simpson, Strow, Alcott, Nash and Walker Voting Nay: None Municipal Order No. 2005 - 30 was approved by unanimous vote. 6 (Minutes-Board of Commissioners-February 1, 2005) MUNICIPAL ORDER NO. 2005 –31 MUNICIPAL ORDER AUTHORIZING THE SUBMISSION OF A GRANT APPLICATION TO THE KENTUCKY OFFICE OF HOMELAND SECURITY FOR STATE HOMELAND SECURITY PROGRAM (SHSP) FUNDS IN THE AMOUNT OF $326,500 FOR BOWLING GREEN MUNICIPAL UTILITIES Summary of Municipal Order No. 2005 - 31 was read by the City Clerk. BGMU Water-Sewer Systems Manager Michael Gardner reviewed the grant request required to be submitted through the City to provide additional security equipment for BGMU facilities. Motion was made by Alcott and seconded by Nash for consideration of said Municipal Order. Mayor Walker asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Simpson, Strow, Alcott, Nash and Walker Voting Nay: None Municipal Order No. 2005 - 31 was approved by unanimous vote. MUNICIPAL ORDER NO. 2005 –32 MUNICIPAL ORDER AUTHORIZING THE SUBMISSION OF A GRANT APPLICATION TO THE KENTUCKY OFFICE OF HOMELAND SECURITY FOR STATE HOMELAND SECURITY PROGRAM (SHSP) FUNDS IN THE AMOUNT OF $2,776,628 FOR BOWLING GREEN MUNICIPAL UTILITIES Summary of Municipal Order No. 2005 - 32 was read by the City Clerk. Gardner reviewed the need to upgrade emergency generator equipment. Motion was made by Alcott and seconded by Nash for consideration of said Municipal Order. Mayor Walker asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Simpson, Strow, Alcott, Nash and Walker Voting Nay: None Municipal Order No. 2005 - 32 was approved by unanimous vote. MUNICIPAL ORDER NO. 2005 –33 MUNICIPAL ORDER AUTHORIZING AND ACCEPTING BID #2005-27 FOR DEMOLITION AND SITE CLEARANCE SERVICES FROM FOUR C EXCAVATION OF MORGANTOWN, KENTUCKY FOR AN ESTIMATED COST OF $75,100 Summary of Municipal Order No. 2005 - 33 was read by the City Clerk. Housing and Community Development Director Alice Burks stated that previous concerns at the January 18, 2005 Board of Commissioners meeting have been addressed with the six-month contract. Burks also reported that the department is already researching alternative bidding procedures for next fiscal year. She further responded to questions regarding the total cost and the ability to monitor for hidden costs. Motion was made by Strow and seconded by Alcott for consideration of said Municipal Order. Mayor Walker asked for additional discussion, and with none, a roll call vote was taken. 7 (Minutes-Board of Commissioners-February 1, 2005) ROLL CALL: Voting Yea: Simpson, Strow, Alcott, Nash and Walker Voting Nay: None Municipal Order No. 2005 - 33 was approved by unanimous vote. ADJOURNMENT Mayor Walker announced that February 15, 2005 was the next regularly scheduled meeting of the Board and that a special meeting (work session) would be held on February 7, 2005 as previously discussed. There being no further business to come before the Board of Commissioners, at approximately 8:10 p.m., Mayor Walker declared this meeting adjourned. WORK SESSION Prior to the regular meeting and with no action taken, the Board of Commissioners convened at 4:00 p.m. in the Commission Chamber of City Hall for a regular work session to discuss the following subjects: (1) presentation by the Bowling Green Area Economic Development Authority, Inc.; (2) the Kentucky Open Records Act; and (3) Downtown Redevelopment including non- conforming businesses, KRS Chapter 99 and property acquisition procedures and projects. ADOPTED: ______________________________________________ APPROVED: ______________________________________________ Mayor, Chairman of Board of Commissioners ATTEST: ______________________________________________ City Clerk Minutes prepared by City Clerk Katie Schaller 8