Board of Commissioners

MINUTES of REGULAR MEETING of the BOARD of COMMISSIONERS of the CITY of BOWLING GREEN, KENTUCKY held JANUARY 20, 2015 The Board of Commissioners of the City of Bowling Green, Kentucky met in regular session in the Commission Chamber of City Hall, Bowling Green, Kentucky at 7:00 p.m. on January 20, 2015. Mayor Bruce Wilkerson called the meeting to order and gave an invocation. All present recited the Pledge of Allegiance. Assistant City Manager/City Clerk Katie Schaller called the roll, and the following members were present: Commissioner Melinda M. Hill, Commissioner Sue Parrigin, Commissioner Rick Williams, Commissioner Joe W. Denning and Mayor Bruce Wilkerson. Absent: none. There was a full quorum of the Board of Commissioners. AWARDS & RECOGNITIONS Operation P.R.I.D.E. Executive Director Angie Alexieff presented P.R.I.D.E.’s December 2014 residential award to Chi Omega House for improvements made at 1532 Chestnut Street. County Attorney and Chi Omega Alumni Amy Milliken accepted the award on behalf of the sorority, and gave a brief overview of the improvements made to the property. P.R.I.D.E.’s January 2015 commercial award was presented to Daily News Broadcasting Company for improvements made to 804 College Street. Pipes Gaines accepted the award and expressed appreciation for the recognition. Mayor Wilkerson recognized recent retirees Golf Senior Equipment Mechanic Danny Willis with 27 years of service, Cemetery Senior Equipment Mechanic Donald Gregory with 24 years of service and Police Sergeant Kahlil Flesher with almost 20 years of service. He also congratulated Assistant Police Chief Michael Delaney for receiving the Humanitarian Award during the Martin Luther King Jr. Day Celebration at State Street Baptist Church. PUBLIC HEARING Neighborhood and Community Services Director Brent Childers conducted a public hearing for the purpose of receiving comments about the Annual Action Plan draft for the Year 12 Community Development Block Grant (CDBG) entitlement program. Mr. Childers stated this was the second year of the Five Year Consolidated Plan approved in 2014. He reviewed the priority needs outlined in the Consolidated Plan, the national objectives, the process for preparing the Annual Action Plan, the eligible and prohibited activities, past allocations and previously funded activities. Although subject to change, Mr. Childers estimated the Year 12 funding to be approximately $515,000, which was taken from an average of the last four years. He announced that a grant workshop would be held on th January 29 and invited all potential applicants to attend. He also stated that he would continue to th accept comments about the Year 12 Annual Action Plan through January 29 . Mr. Childers responded to questions from Paula Quinn about the neighborhood rehabilitation project taking place in census track 105.2 (part of the BG Reinvestment Area) and a request to extend the project area over to include the 1400 block of Park Street which would carry the project over one more block to Cabell Drive. With no other questions or comments, the public hearing concluded. *Note: Minutes are a summary of the discussions; a video recording of this entire meeting is maintained by the Office of City Clerk. (Minutes-Board of Commissioners-January 20, 2015) CITY MANAGER City Manager Kevin D. DeFebbo requested a closed session for the purpose of discussion of proposed litigation against and on behalf of the City, and for discussions between the City and a representative of a business entity and discussions concerning a specific proposal, as open discussions would jeopardize the retention, expansion or upgrading of the business related to the Downtown Tax Increment Financing (TIF) District Block 6 wrap development. Motion was made by Hill and seconded by Williams to convene in closed session following the regular meeting pursuant to KRS 61.810 (1) (c) and (g). Mayor Wilkerson called for roll call vote. ROLL CALL: Voting Yea: Hill, Parrigin, Williams, Denning and Wilkerson Voting Nay: None Motion to convene in closed session pursuant to KRS 61.810 (1) (c) and (g) was approved by unanimous vote. APPROVAL OF MINUTES Minutes of Regular Meeting January 6, 2015 Minutes of the above-referenced meeting were distributed to the Board of Commissioners with the Agenda for their review. Motion was made by Hill and seconded by Williams to approve said minutes as written. Mayor Wilkerson asked for discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Hill, Parrigin, Williams, Denning and Wilkerson Voting Nay: None Motion to approve the minutes of the regular meeting of January 6, 2015 was approved by unanimous vote. PUBLIC COMMENTS J. Todd Richie, Don Langley and Landa Stockton each spoke in support of a Fairness Ordinance and encouraged the Board of Commissioners to consider enacting such legislation to prohibit discrimination in employment, housing and public accommodations based on sexual orientation and gender identity. Mr. Richie, representing the Bowling Green Fairness Coalition, provided a packet of information identifying over 75 local businesses that support such action and included other statistical information and reference materials for the Board’s review. REGULAR AGENDA MUNICIPAL ORDER NO. 2015 – 14 MUNICIPAL ORDER APPROVING THE PROBATIONARY APPOINTMENT OF BRIAN K. SCOTT TO THE POSITION OF SENIOR TRADES WORKER IN THE PARKS AND RECREATION DEPARTMENT Summary of Municipal Order No. 2015 - 14 was read by the Assistant City Manager/City Clerk. Motion was made by Hill and seconded by Denning for consideration of said Municipal Order. DeFebbo reviewed the vacancy and application process. After reviewing the candidate’s 2 (Minutes-Board of Commissioners-January 20, 2015) qualifications, he recommended approval of the appointment. Mayor Wilkerson asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Hill, Parrigin, Williams, Denning and Wilkerson Voting Nay: None Municipal Order No. 2015 - 14 was approved by unanimous vote. MUNICIPAL ORDER NO. 2015 – 15 MUNICIPAL ORDER APPROVING THE APPOINTMENT OF ROBERT “DOC” DAUGHTERY AND REAPPOINTMENTS OF CLARK ARNOLD, KIMBERLY BOUCHEY AND ROGER MILLER TO THE BOWLING GREEN-WARREN COUNTY MILITARY LIAISON BOARD Summary of Municipal Order No. 2015 - 15 was read by the Assistant City Manager/City Clerk. Motion was made by Hill and seconded by Williams for consideration of said Municipal Order. Mayor Wilkerson recommended the reappointments. With no other discussion, a roll call vote was taken. ROLL CALL: Voting Yea: Hill, Parrigin, Williams, Denning and Wilkerson Voting Nay: None Municipal Order No. 2015 - 15 was approved by unanimous vote. MUNICIPAL ORDER NO. 2015 – 16 MUNICIPAL ORDER AUTHORIZING AND ACCEPTING BID #2015-28 FOR STORM SEWER IMPROVEMENT LOCATED AT SHEFFIELD COURT, LOT #2 FROM CARTER DOUGLAS COMPANY OF RUSSELLVILLE, KENTUCKY IN THE AMOUNT OF $35,710 Summary of Municipal Order No. 2015 - 16 was read by the Assistant City Manager/City Clerk. Motion was made by Hill and seconded by Parrigin for consideration of said Municipal Order. DeFebbo reviewed and recommended the bid award. Mayor Wilkerson asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Hill, Parrigin, Williams, Denning and Wilkerson Voting Nay: None Municipal Order No. 2015 - 16 was approved by unanimous vote. MUNICIPAL ORDER NO. 2015 – 17 MUNICIPAL ORDER AUTHORIZING A CHANGE ORDER TO THE CONTRACT WITH SCOTTY’S CONTRACTING & STONE, LLC OF BOWLING GREEN, KENTUCKY IN THE TOTAL AMOUNT OF $33,508.75 RELATED TO BID #2014-34 Summary of Municipal Order No. 2015 - 17 was read by the Assistant City Manager/City Clerk. Motion was made by Hill and seconded by Williams for consideration of said Municipal 3 (Minutes-Board of Commissioners-January 20, 2015) Order. DeFebbo reiterated the City had increased the paving budget for FY2015 and that overlay contract was approved at the last Board meeting. He explained that due to an extensive rehabilitation of portions of Cave Mill Road and Smallhouse Road some additional funds were needed to close out last year’s contract, and under spending from previous years was flagged for this purpose. Mayor Wilkerson asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Hill, Parrigin, Williams, Denning and Wilkerson Voting Nay: None Municipal Order No. 2015 - 17 was approved by unanimous vote. MUNICIPAL ORDER NO. 2015 – 18 MUNICIPAL ORDER AUTHORIZING A ONE YEAR EXTENSION OF THE LETTER AGREEMENT WITH CAPITAL LINK CONSULTANTS Summary of Municipal Order No. 2015 - 18 was read by the Assistant City Manager/City Clerk. Motion was made by Hill and seconded by Williams for consideration of said Municipal Order. DeFebbo indicated the extension of this agreement was discussed at the January 6th work session. Mayor Wilkerson confirmed the funds to pay for this contract came from new property tax revenues received from businesses that did not previously have to pay property taxes, and which money was collected and paid out of the Job Development Incentive Fund. Once the discussion ended, a roll call vote was taken. ROLL CALL: Voting Yea: Hill, Parrigin, Williams, Denning and Wilkerson Voting Nay: None Municipal Order No. 2015 - 18 was approved by unanimous vote. MUNICIPAL ORDER NO. 2015 – 19 MUNICIPAL ORDER APPROVING CONSTRUCTION AND ACCEPTING MAINTENANCE OF TECHNOLOGY WAY EXTENSION IN THE KENTUCKY TRANSPARK SUBDIVISION Summary of Municipal Order No. 2015 - 19 was read by the Assistant City Manager/City Clerk. Motion was made by Hill and seconded by Parrigin for consideration of said Municipal Order. DeFebbo recommended acceptance of the street maintenance. Mayor Wilkerson asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Hill, Parrigin, Williams, Denning and Wilkerson Voting Nay: None Municipal Order No. 2015 - 19 was approved by unanimous vote. ORDINANCE NO. BG2015 – 1 (First Reading) ORDINANCE RELATING TO BUDGET AMENDMENT ORDINANCE APPROVING AMENDMENT NUMBER TWO TO THE CITY OF BOWLING GREEN, KENTUCKY ANNUAL OPERATING BUDGET FOR FISCAL YEAR 2015 4 (Minutes-Board of Commissioners-January 20, 2015) Title and summary of Ordinance No. BG2015 - 1 was read by the Assistant City Manager/City Clerk. Motion was made by Hill and seconded by Williams for first reading of said Ordinance. DeFebbo indicated the Annual Operating Budget required periodic amendment through the year and recommended its approval. Mayor Wilkerson asked for additional discussion, and with none, a roll call vote was taken. ROLL CALL: Voting Yea: Hill, Parrigin, Williams, Denning and Wilkerson Voting Nay: None First reading of Ordinance No. BG2015 - 1 was approved by unanimous vote. ORDINANCE NO. BG2015 – 2 (First Reading) ORDINANCE PROVIDING FOR THE ISSUANCE OF GENERAL OBLIGATION BONDS AN ORDINANCE OF THE CITY OF BOWLING GREEN, KENTUCKY AUTHORIZING THE ISSUANCE OF CITY OF BOWLING GREEN, KENTUCKY GENERAL OBLIGATION REFUNDING BONDS, SERIES 2015 IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED $10,000,000 FOR THE PURPOSE OF REFUNDING A PORTION OF THE OUTSTANDING CITY OF BOWLING GREEN, KENTUCKY GENERAL OBLIGATION BONDS, SERIES 2007, THE PROCEEDS OF WHICH IN TURN FINANCED THE COSTS OF THE ACQUISITION, CONSTRUCTION AND INSTALLATION OF VARIOUS PUBLIC PROJECTS IN THE CITY OF BOWLING GREEN, KENTUCKY; APPROVING THE FORM OF BONDS; AUTHORIZING DESIGNATED OFFICERS TO EXECUTE AND DELIVER THE BONDS; AUTHORIZING AND DIRECTING THE FILING OF NOTICE WITH THE STATE LOCAL DEBT OFFICER; PROVIDING FOR THE PAYMENT AND SECURITY OF THE BONDS; CREATING A BOND PAYMENT FUND; AUTHORIZING ACCEPTANCE OF THE BID OF THE BOND PURCHASER FOR THE PURCHASE OF THE BONDS FOLLOWING THE ADVERTISED SALE OF THE BONDS; AND REPEALING INCONSISTENT ORDINANCES Title and summary of Ordinance No. BG2015 - 2 was read by the Assistant City Manager/City Clerk. Motion was made by Hill and seconded by Williams for first reading of said Ordinance. DeFebbo indicated the City was always looking for ways to save money and provide the best service at the lowest possible cost. Chief Financial Officer Jeff Meisel reported the refunding of a portion of these 2007 bonds would generate about $1.2 million in gross savings over the remaining life of the bonds. He also confirmed the bonds would retain the same maturity date in 2032. In response to a question about the amount being refunded at this time, Mr. Meisel explained the benefit of keeping the amount at the level for bank qualification, which provides a lower interest rate to maximize the potential for savings. Commissioner Hill thanked Mr. Meisel for looking out for the City’s best interest. With no additional discussion, a roll call vote was taken. 5 (Minutes-Board of Commissioners-January 20, 2015) ROLL CALL: Voting Yea: Hill, Parrigin, Williams, Denning and Wilkerson Voting Nay: None First reading of Ordinance No. BG2015 - 2 was approved by unanimous vote. CLOSED SESSION Following a brief recess to clear the Commission Chamber, the Board of Commissioners met at approximately 7:45 p.m. in closed session pursuant to KRS 61.810 (1) (c) and (g) as previously approved. DeFebbo confirmed no action was expected to follow the discussion. ADJOURNMENT Once all discussion concluded in closed session and there being no further business to come before the Board of Commissioners, at approximately 9:35 p.m., Mayor Wilkerson declared this meeting adjourned. ADOPTED: ______________________________________________ APPROVED: ______________________________________________ Mayor, Chairman of Board of Commissioners ATTEST: ______________________________________________ City Clerk Minutes prepared by Assistant City Manager/City Clerk Katie Schaller 6